Bids Are Invited For Supply And Install Generator

Town Of Comox Request For Proposalscomox Community Centre – Standby Generator Systemrfp No. 11 | November 4, 2026 | December 4, 2026Ownertown Of Comoxproject Locationcomox Community Centre, Comox, British Columbiarfp Contactburke Gulbranson, Manager Asset And Facilities, [email protected] Methodbc Bidclosingdecember 4, 2026 At 4Pm Pacific Time, British Columbia1. Invitationthe Town Of Comox (The “Town”) Invites Proposals From Qualified Electrical Contractors Experienced In The Supply And Installation Of Standby Generator Systems To Supply, Install, Connect, Test And Commission A Standby Generator System At The Comox Community Centre. Proponents Are To Be The Prime Contractor Responsible For Coordinating All Required Trades, Suppliers, Permits, Utility Coordination And Commissioning.The Intent Is To Provide Standby Power To Support The Entire Building Electrical Service. Proponents Must Review The Site And Supplied Information, Verify Existing Conditions And Clearly Identify Any Assumptions, Exclusions Or Design Requirements Before Submitting A Firm Proposal.2. Project Objectivesprovide Reliable Standby Electrical Power To Support The Community Centre’S Entire Building Service, Subject To Confirmation Of The Required Load And The Final Design.Provide A Complete, Coordinated, Code-Compliant System Including Generator, Automatic Transfer Switch, Distribution Connections, Fuel System, Enclosure, Foundations, Cabling, Controls, Testing And Commissioning.Coordinate The Service Entrance Arrangement And Any Required Relocation Or Modification Of Existing Bc Hydro Service Ducts With Bc Hydro And The Town.Minimize Disruption To Community Centre Operations And Protect Existing Building Systems And Finishes.Provide Documentation, Staff Orientation, Warranty Support And A Maintenance Recommendation For Ongoing Operation.3. Scope Of Work3.1 Design Review And Site Verificationconduct A Site Visit And Review Available Electrical Drawings, Service Information, Site Conditions And Preliminary Quotation Documents.Verify Existing Service Configuration, Service Entrance Requirements, Available Installation Space, Access For Delivery And Lifting, Proposed Generator And Transfer Switch Locations, Cable Routes, Trenching And Connection Requirements.Confirm The Building’S Standby Load Requirements And The Proposed Generator Capacity. Identify Any Load Study, Demand Data, Coordination Study Or Other Investigation Needed Before Finalizing Equipment Selection.Prepare Or Coordinate Drawings, Equipment Submittals, Electrical Details And Other Documents Required For Permits, Utility Review, Installation And Approval.Identify The Applicable Codes, Standards, Permits, Inspections And Utility Approvals And Include Responsibility For Obtaining And Coordinating Them In The Proposal.Clearly State Any Assumptions About The Building Load, Service Rating, Fuel Storage, Acoustic Requirements, Clearances, Seismic Requirements And Operating Conditions.3.2 Electrical And Civil Installationsupply And Install The Generator, Automatic Transfer Switch And Associated Equipment.Provide The Exterior Weatherproof Enclosure/Closet Or Other Approved Arrangement Required For The Service Entrance-Rated Transfer Switch/Disconnect And Associated Connections.Coordinate And Complete Required Rerouting/Relocation Of Incoming Bc Hydro Service Ducts, Including Excavation, Ducting, Pull Boxes And Reconnection, Subject To Bc Hydro Approval.Supply And Install Required Conduits, Power And Control Cabling, Terminations, Grounding/Bonding, Protection And Labels. Complete Required Excavation, Hydrovac, Trenching, Bedding, Backfill, Concrete Removal, Concrete Slab/Foundation Work, Equipment Lifting And Placement.Repair Disturbed Building Finishes And Exterior Surfaces Affected By The Work. Clearly Identify The Extent Of Included Drywall, Ceiling, Siding, Soffit, Paving, Landscaping And Other Restoration.Maintain Site Safety, Secure Work Areas And Coordinate Outages And Temporary Arrangements With The Town.Remove Construction Debris And Leave The Work Area Clean And Safe.3.3 Testing, Commissioning And Handovercomplete Manufacturer Start-Up And Commissioning, Including Verification Of Controls, Alarms, Shutdowns, Voltage/Frequency Settings And Automatic Transfer Operation.Perform The Required Load-Bank Or Load Test And Any Code/Standard-Required Acceptance Testing. Demonstrate Normal Power Failure, Generator Start, Transfer To Emergency Power, Retransfer To Normal Power And Cool-Down Sequence.Provide Final Inspection Records, Commissioning Results, Approved As-Built Drawings, Operating And Maintenance Manuals, Warranty Documents, Equipment Data Sheets And Recommended Preventive Maintenance Schedule.Provide On-Site Orientation For Town Staff On Routine Checks, Safe Operation, Alarms, Transfer Switch Operation And Service Contacts.4. Required Deliverablessite Review And Written Confirmation Of Design Assumptions, Load/Capacity Basis And Identified Risks Or Unresolved Requirements.Equipment Schedule And Technical Data For The Generator, Transfer Switch, Fuel Tank, Enclosure And Accessories.Installation Drawings, Electrical Details And Permit/Utility Submission Documents, As Required.Project Schedule Identifying Submittals, Equipment Procurement, Delivery, Utility Coordination, Installation, Outages, Testing And Handover.Completed Installation And Commissioning, Including Testing Records And Demonstration.Final As-Built Documentation, Operating And Maintenance Manuals, Warranties, Training Record And Preventive Maintenance Recommendations.5. Proponent Qualificationsproponents Must Demonstrate Experience Supplying And Installing Commercial Or Institutional Standby Generator Systems Of Comparable Scale. Electrical Work Must Be Performed By Appropriately Qualified And Licensed Contractors. Identify The Prime Contractor (The Prime Contractor Shall Be A Qualified And Licensed Electrical Contractor), Project Manager, Electrical Contractor, Generator Supplier, Commissioning Personnel And Any Subconsultants Or Subcontractors. Include At Least Three Relevant Project Examples And References Where Available.State All Relevant Manufacturer Authorizations, Personnel Certifications, Worksafebc Status And Experience With Bc Hydro Service Coordination And Csa C282 Or Other Applicable Standby-Power Requirements.6. Proposal Submission Requirementscover Letter And Proponent Legal Name, Address And Authorized Contact.Project Understanding And Proposed Technical Solution, Including A Clear List Of Deviations From The Reference Equipment.Description Of The Proposed Generator And Transfer Switch, Capacity Calculations Or Load Basis, Fuel Storage, Enclosure/Acoustic Performance And Relevant Certifications.Work Plan And Responsibility Matrix Covering Design, Permits, Bc Hydro Coordination, Supply, Installation, Civil Work, Testing And Commissioning.Project Schedule And Confirmation Of Current Lead Times For Generator And Transfer Switch Equipment.Relevant Experience, Proposed Team, Qualifications And References.Completed Pricing Schedule, Including Taxes, Allowances, Unit Rates And Exclusions.Warranty, Service Support, Preventive Maintenance Options And Availability Of Replacement Parts.List Of Assumptions, Exclusions, Owner-Supplied Items, Risks And Potential Additional Costs.Disclosure Of Any Actual, Potential Or Perceived Conflict Of Interest.7. Pricing Scheduleprovide A Fixed, Lump-Sum Price For The Complete Base Scope Wherever Possible. Separate Taxes And Identify All Allowances, Provisional Sums, Exclusions And Unit Rates. Pricing Must Include Labour, Equipment, Materials, Delivery, Offloading/Lifting, Permits, Utility Coordination, Testing, Commissioning, Documentation And Restoration Unless Expressly Identified Otherwise.Itemdescriptionprice (Cad, Excluding Tax)1Design Review, Site Verification, Drawings And Submittals2generator Set And Accessories3automatic Transfer Switch / Service Entrance Equipment4fuel Tank And Fuel System5enclosure / Weatherproof Closet And Associated Equipment6electrical Cabling, Conduits, Controls, Grounding And Connections7bc Hydro Coordination And Service Duct Relocation / Utility Work8excavation, Hydrovac, Trenching, Backfill And Concrete/Foundation Work9delivery, Lifting And Placement10permits, Inspections And Fees (Itemize Utility Fees Separately)11Testing, Load Test, Commissioning And Staff Demonstration12building Finish, Surface And Landscaping Restoration13documentation, Manuals, As-Builts And Training14other Costs / Allowances (Describe)Subtotal, Excluding Taxgst And Other Applicable Taxestotal Price, Including Taxesoptional Preventive Maintenance / Service Agreement8. Schedulemilestonedate / Durationrfp Issue Datenovember 4, 2026Deadline For Questionsnovember 27, 2026Rfp Closingdecember 4, 2026Anticipated Award / Notice To Proceeddecember 18, 2026Site Verification And Design Submittalsproponent To Proposeequipment Procurement And Deliveryproponent To State Current Lead Timesinstallation And Utility Coordinationproponent To Proposetesting, Commissioning And Handoverproponent To Propose9. Evaluation Criteriacriterionassessment Focusweighttechnical Compliance And Solutioncapacity, Compatibility, Reliability, Certifications, Completeness And Suitability For Full-Building Standby Power25%Experience And Qualificationscomparable Installations, Qualifications, Team And References15%Work Plan And Schedulebc Hydro Coordination, Outage Planning, Lead Times, Installation And Commissioning Plan15%Price And Valuecompleteness, Price Certainty, Transparency And Value Over The Equipment/Service Life30%Warranty And Service Supportwarranty, Local Service Response, Parts Availability And Maintenance Support10%Quality Of Submissionclarity, Completeness And Management Of Assumptions/Exclusions5%Total100%10. Questions And Submissionall Questions Must Be Submitted In Writing To The Rfp Contact Listed On The Cover Page Before The Question Deadline. Any Material Clarification Or Change Will Be Issued By Formal Addendum Through The Town’S Stated Procurement Platform. Proponents Must Submit By The Method And Deadline Stated In The Final Rfp Posting. Proponents Are Responsible For Ensuring Their Submissions Are Complete And Received On Time.11. Draft Rfp Terms And Conditionsthis Rfp Is A Request For Proposals And Does Not Constitute An Offer Or A Tender Call. No Contract Exists Unless And Until A Written Agreement Is Executed By The Town And The Selected Proponent.The Town Is Not Obligated To Accept The Lowest-Priced Proposal Or Any Proposal And May Reject Proposals, Seek Clarification, Negotiate Permitted Changes, Cancel Or Reissue The Rfp, Subject To Applicable Law And The Final Rfp Terms.Proponents Are Responsible For Their Own Proposal Preparation Costs.The Selected Proponent Must Maintain Insurance, Worksafebc Coverage And Licences Appropriate To The Work. Specific Limits And Evidence Requirements Will Be Confirmed Before Award.The Contractor Must Comply With Applicable Laws, Codes, Standards, Permits, Worksafebc Requirements, Site Rules And Utility Requirements.The Contractor Must Coordinate All Outages And Service Interruptions With The Town And May Not Interrupt Power Without Prior Written Approval.No Substitutions, Scope Changes Or Additional Charges May Proceed Without Prior Written Authorization From The Town.The Final Agreement Will Address Payment, Schedule, Liquidated Damages If Applicable, Insurance, Indemnity, Warranty, Ownership Of Documents, Change Orders And Other Contractual Matters.Appendix A – Submission Checklist☐ Cover Letter And Authorized Contact Included☐ Technical Solution And Equipment Data Included☐ Capacity/Load Assumptions Clearly Stated☐ Schedule And Current Lead Times Included☐ Bc Hydro Coordination And Outage Plan Included☐ Pricing Schedule Completed, With Taxes And Exclusions Identified☐ Warranty And Maintenance Support Described☐ Qualifications, Comparable Projects And References Included☐ Conflicts Of Interest Disclosed☐ Proposal Submitted As Required Before Closing