Tenders Are Invited For Layout And Translation Of The Guide Welcoming Women Victims Of Sexual Violence In Library Spaces

Tenders are invited for Layout and Translation of the Guide "Welcoming Women Victims of Sexual Violence in Library Spaces". Closing Date: 5 Nov 2026 Type: Consultancy 1. Context Libraries Without Borders (BSF) is an international NGO created in 2007. It provides access to education, information and culture in crisis situations, through mobile tools (Ideas Box, Ideas Cube) and training for field workers. As part of the "Women and Girls" component funded by the LOréal Fund for Women and Girls (LOréal Project 221), BSF is developing an internal guide for facilitators of the Ideas Boxes in Tshopo and Tanganyika: "The Ideas Box for Welcoming Women Victims of Sexual Violence ." This unique guide complements guides #01 and #02 of the Ideas Box 4 Women (IDB4W) kit. It provides guidance on how to receive a disclosure, refer women to appropriate services, and provide care. 2. Subject matter and allocation The writing is being handled by BSF. The consultancy covers the layout of the guide in French and Swahili, and its translation into Swahili. The two lots can be awarded separately or together. The award of lot B remains contingent upon the quality of the bids received. Lot and indicative ceiling ( including VAT) Lot A. Layout 2,200 Guide of approximately 80 to 90 A5 pages, in French and then in Swahili, in the IDB4W style; detachable quick reference sheet Integrate the French text into the IDB4W templates, using their sections (key concepts, "never do this", activities, glossary). Create some specific visuals: diagram of the referencing circuit, pictograms, 3 to 5 illustrations at most. Design a double-sided, detachable and printable quick reference sheet (A5 or A4 format). Decline the Swahili version once the French version has been validated. Lot B. Swahili translation 2,300 Translation of the guide (approximately 13,000 to 14,000 words), independent review by a second linguist, and gender-sensitive review Translate the guide into Swahili accessible to facilitators in Tshopo and Tanganyika. Review the glossary of Swahili translations from the IDB4W guides to ensure consistency of terms. Have the translation reviewed by a second independent linguist, preferably familiar with gender-based violence, and incorporate their corrections. Reread with a survivor-centered approach: non-stigmatizing vocabulary, accurate legal and medical terms. Review the Swahili BAT for lot A. Total 4,500 3. Resources provided and specifications BSF provides the validated French text, templates and charter for the IDB4W guides, the RDC visuals produced for the IDB4W guides and the IDB4W Swahili glossary. Format : A5 portrait, four-color printing on both sides, spiral binding (Wire-O), consistent with IDB4W guidelines. Print files : CMYK certified PDF, 300 dpi, 3 mm bleed, embedded fonts, one file per language, plus the quick reference guide. Screen files : lightweight PDF (less than 10 MB), readable on smartphones and on the Ideas Cube. Sources : editable files, organized to allow for updating the internal referencing and contact process. Translation : delivered in .docx format, with the structure of the headings from the French text and a glossary of key terms. 4. Deliverables and schedule The mission will take place remotely from November 16 to December 31, 2026. It is contingent upon the submission of the validated French text by BSF, scheduled for November 27, 2026. Each deliverable is validated by BSF within 3 business days. November 23, 2026 - Lot A - Template adapted to the guide: summary, sample pages, mock-up of the quick reference guide November 27, 2026 _BSF_Submission of the validated French text December 7, 2026 - Lot A - French version layout (BAT 1) and quick reference guide December 9, 2026 - Lot B - Complete Swahili translation December 14, 2026 - Lot B - Translation reviewed by the second linguist, corrections integrated, glossary December 18, 2026 - Lots A and B - Swahili version layout (BAT 1), proofread by the translator December 30, 2026 - Batches A and B - Final versions: Print and screen PDF in French and Swahili, quick reference guide, editable source files Two rounds of revisions are planned per version. 5. Confidentiality and sensitivity of content The guide addresses sexual violence and support pathways. Service providers commit to: sign the code of conduct, the BSF Privacy Policy (PSEA) and a confidentiality agreement; do not distribute or reuse the content before its publication by BSF; not to depict any scene of violence, any identifiable person, and any sign allowing recognition of a care facility; use non-stigmatizing vocabulary and images, centered on the dignity and empowerment of survivors; report to BSF any passage whose translation or representation raises questions, rather than deciding alone. The contact details and names of organizations in the referral process are provided by BSF after validation by the partners. The service providers do not modify them. 6. Profiles, budget and application A. Layout Editorial layout (guides, booklets, manuals); creation of diagrams and pictograms Humanitarian or protection projects; multilingual publications B. Translation Native-level Swahili (Eastern DRC variant); experience translating technical or educational documents Translation on GBV, health or law; knowledge of Tshopo and Tanganyika Budget and payment. Maximum budget: 2,200 including VAT for Lot A, 2,300 including VAT for Lot B (independent proofreading included). The quote details the days and daily rate (Lot A), or the rate per word and the volume (Lot B). Payment: 100% upon final delivery confirmation. Selection criteria (out of 100 points, per batch) Quality of references (portfolio or translation excerpts): 35 Understanding the sensitivity issues of the content: 20 Financial offer: 20 Feasibility of the schedule: 15 Experience in the humanitarian sector and gender issues: 10 Intellectual property. The productions are assigned to BSF and distributed under CC BY-SA 4.0 license. How to apply Applications must be submitted by November 5, 2026, to [email protected], with the subject line 221 LOréal Application for Victims Guides Lot(s) X, followed by the applicants name. The application must include a CV, a portfolio (Lot A) or two excerpts of translations (Lot B), and a detailed financial proposal. A joint application with the layout of the IDB4W DRC guides is possible for Lot A. Applications are reviewed on a rolling basis; BSF reserves the right to select the service provider(s) before this date. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://reliefweb.int/job/4235171/mise-en-page-et-traduction-du-guide-accueillir-les-femmes-victimes-de-violences-sexuelles-en-espace-bibliotheque