Expression of Interest For Partner For The Provision Of Psychological Support Services In The Centers Of Excellence Supported By Ipas

Expression of Interest for Partner for the Provision of Psychological Support Services in the Centers of Excellence Supported by IPAS DRC. IMPORTANT NOTICE Participation in this call is free of charge. All costs related to the preparation and submission of an application are the responsibility of the applicant organization. Ipas RDC reserves the right to modify, suspend or cancel the process, or to reject any application, without obligation to provide compensation. Any false, inaccurate or misleading information may result in the rejection of the application or the subsequent termination of the sub-grant agreement. Applicant organisations must preserve the confidentiality and dignity of beneficiaries and comply with the requirements for safeguarding and preventing sexual exploitation, abuse and harassment (PSEAH). 1. Context Ipas DRC is implementing the mCPR Challenge Fund project. The project aims to improve womens and girls access to quality integrated sexual and reproductive health services, including family planning, comprehensive women-centered care, and the prevention and management of sexual and gender-based violence. As part of strengthening holistic care within the Centers of Excellence, Ipas DRC intends to select, through a competitive sub-grant mechanism, a qualified local organization to provide psychological support services tailored to the needs of beneficiaries. The selection process will be transparent, documented, and competitive. Before any contract is signed, the shortlisted organization will undergo a preliminary assessment of its organizational, programmatic, financial, and compliance capacities, as well as the risks associated with managing funds and achieving results. 2. Purpose of the appeal The purpose of this AMI is to identify and select an organization/structure with demonstrated expertise in mental health and psychosocial support to provide psychological support services in the Centres of Excellence supported by Ipas in the DRC. 3. Specific Objectives To provide psychological and psychosocial assessments of survivors using an ethical, confidential and person-centered approach; Providing individual support sessions and, when appropriate, group sessions (Heal Together); Strengthen support for survivors of sexual and gender-based violence; Establish or strengthen referral channels to specialized services; Strengthening the capacities of Centres of Excellence service providers in active listening, psychological first aid and identification of referral needs; Contribute to quality monitoring, results documentation and project learning. 4. Expected Results RESULT DESCRIPTION R1: Confidential and high-quality psychological support services are available in the targeted Centers of Excellence. R2: Identified beneficiaries receive appropriate support and documented follow-up. R3: The referencing and counter-referencing mechanisms are functional. R4: The providers of the targeted Centres of Excellence have enhanced skills in frontline psychosocial support. R5: Programmatic data, technical and financial reports are produced within the agreed deadlines. 5. Scope of services Deploy qualified personnel to the targeted provinces in accordance with the approved plan; To provide reception, listening, needs assessment and development of individualized support plans; Provide appropriate individual psychological consultations and group interventions; Implement a secure mechanism for referencing, counter-referencing and monitoring; Providing psychological first aid and appropriate support to survivors of gender-based violence; Train or coach the relevant service providers, according to the needs validated by Ipas RDC; Participate in coordination meetings, supervisions, performance reviews and learning activities; Ensure the collection, secure storage and transmission of authorized data, in compliance with confidentiality; Submit narrative, financial reports and supporting documents as required by the agreement. 6. Area of intervention Services will be provided at the Centers of Excellence supported by Ipas DRC in Kinshasa, Tshopo, Haut-Katangai, Kasai, and Tanganyika. The exact locations and allocation of responsibilities will be specified upon finalization of the sub-grant agreement. 7. Duration of the sub-grant The expected duration of the sub-grant is twelve (12) months, subject to the availability of funds, the performance of the partner, the results of the preliminary assessment and the needs of the project. 8. Eligibility Criteria To be a legally registered organization/structure in the Democratic Republic of Congo; Have at least three (3) years of relevant experience in mental health, psychosocial support or care for survivors of violence; Demonstrate experience working with women, girls, survivors of gender-based violence or other vulnerable populations; Having qualified staff, including clinical psychologists, psychosocial counselors or equivalent professionals; Having functional systems for governance, financial management, administration, human resources and internal control; Being able to apply safeguarding requirements, PSEAH, fraud prevention, conflict of interest management and data protection; Accepting the completion of a preliminary assessment, interviews, document checks and, if necessary, a site visit. 9. Application file 9.1. Administrative and technical offer Application form duly completed, signed and stamped; Technical note of ten (10) pages maximum, excluding annexes; Understanding of the mandate, methodology, quality assurance system and approach to beneficiary protection; Work plan and execution schedule; Organizational chart of the proposed team and updated CVs of key personnel; References and evidence of completion of at least three similar missions or projects, if available. 9.2. Financial Offer Detailed budget following the model in Appendix 2; Budget justification note specifying the assumptions and calculation method; Budget expressed in US dollars (USD); 9.3. Institutional Documents Certificate of registration or document attesting to legal personality; Organization statutes and institutional organizational chart; National identification number and valid tax certificate, as applicable; Financial statements for the last two financial years and the most recent audit report, if available; Applicable policies or procedures: finance, human resources, procurement, safeguarding/PSEAH; conflicts of interest, whistleblowing, data protection and fraud prevention; Bank details in the name of the organization, to be provided during the verification phase if requested. 10. Evaluation process and criteria The selection process will include a compliance check, a technical evaluation, a financial evaluation, a ranking consolidation, and then a preliminary assessment of the shortlisted organization. Only bids that have obtained at least 70/100 in the technical evaluation will proceed to the financial analysis. TECHNICAL CRITERION - POINTS Understanding of the mandate/mission: 10 Institutional experience in mental health and psychosocial support: 15 Experience with survivors of gender-based violence and vulnerable populations: 15 Quality and feasibility of the technical approach: 20 Qualifications and availability of key personnel: 15 Organizational capacity and coordination: 10 Monitoring, evaluation, learning and reporting: 10 Backup, PSEAH and data protection (Availability of these different policies): 5 TOTAL: 100 10.1. Financial Evaluation The financial analysis will focus on the consistency between activities and budget, the reasonableness of costs, the accuracy of calculations, the clarity of assumptions and the cost-effectiveness ratio. 10.2. Preliminary Assessment and Risk Management The shortlisted organization will undergo an assessment of its organizational, programmatic, financial, administrative, and compliance capacities. The findings will be used to determine the level of risk, mitigation measures, capacity-building needs, disbursement arrangements, and the intensity of monitoring. 11. Selection Process Timeline The entire process spans thirty (30) calendar days, from publication to the signing of the sub-grant agreement. STAGE NUMBER RESPONSIBLE PERIOD - PERIOD Publication of the AMI Ipas DRC: Day 1 Questions and requests for clarification Candidates / Ipas DRC: Days 1 to 7 Application preparation and submission: Candidates: Days 1 to 14 Ipas DRC call for applications closes: Day 14 at 5:00 PM Administrative and compliance check Selection committee: Days 15 to 16 Technical Evaluation Evaluation Committee: Days 17 to 20 Financial Evaluation Committee: Days 21 to 22 Consolidation and validation of the ranking Selection Committee: Day 23 Preliminary assessment / due diligence Ipas DRC: Days 24 to 27 Final validation and approval of Ipas DRC: Day 28 Notification of Ipas DRC results: Day 29 Finalization and signing of the Ipas DRC / Partner agreement: Day 30 12. Submission Procedures Complete applications must be submitted exclusively electronically no later than 5:00 PM Kinshasa time on November 5, 2026. Submission email address: [email protected] [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.mediacongo.net/appel-societe-44996_ipas_partenaire_pour_la_fourniture_de_services_de_soutien_psychologique_dans_les_centres_d_excellence_appuyes_par_ipas_rdc.html