Tenders Are Invited For Hotel Accommodation Service Ndjamena

Tenders are invited for Framework Agreement Hotel Accommodation Service NDjamena FORMAT OF THE CONSULTATION: This contract was awarded through the identification of service providers (hotels and/or room booking services) in NDjamena. Eligibility Participation in the selection of service providers is open equally to all pre-selected service providers with hotel rooms in Ndjamena. However, in order to comply with the rules of some of the donors who fund Humanity & Inclusions programs, participants in the selection of service providers must clearly state their companys nationality in their bid. Response format Offers must be submitted exclusively by email to the following address : [email protected] The offer must be structured as follows: · An administrative offer; · A technical offer; · A financial offer with details specified in article 5 OFFER CONDITIONS: 1/ Contract duration: The framework contract will have a duration of one (1) year, renewable 2/ Duration of the offer: the bidder undertakes to respect its commitment for the entire duration of the contract. 3/ Currency: The currency of the offer will be the FCFA (XAF) 4/ Language of the offer: French 5/ Validity of the offer to be specified. APPLICATION FILE: The offer will include: Administrative Offer : containing the following documents in chronological order · Certified copy of the trade and personal property credit register (RCCM) (Mandatory) ; · Certified copy of the tax status certificate (ASF) valid on the date of submission and will be requested before the contract is signed (Mandatory) ; · Certified copy of the Unique Financial Identifier (NIF) number (Mandatory) ; · The companys bank account details ( Mandatory ); · Passport / National identity card of the representative ( Mandatory ) ; · In the case of a mandate, the official power of attorney between the legal representative and the agent and a copy of the agents identity document or passport ( Disqualifying ); · Completed, stamped, dated and signed supplier identification form ( Mandatory ); · The general terms and conditions of purchase, sealed, signed and dated ( Mandatory ) · Sealed, dated and signed Good Business Practices Form ( Required ) · (Dated and signed "AFD Integrity Declaration" form ( Mandatory )) Technical Offer: · Certified turnover for the last three (03) years (2024, 2023, 2022); · Authorization granting the right to provide accommodation services · Client references (NGO/UN or others) for similar projects, provide evidence (contracts, certificates of satisfactory performance); · Certificate of insurance covering the risks of its activities (receipt for professional risk insurance); · Provide the establishments waste management policy or, failing that, describe how the waste produced is managed; · Execution time; · Provide the establishments protocol regarding booking and order cancellation conditions; · Guaranteed price stability. · Existence of a Wi-Fi connection · Is there a ramp providing access to the reception area? · Are the toilets in the rooms accessible to a person with a physical and visual disability? · Is there an energy backup system in place in case of a power outage? · Availability of a parking lot for vehicles · Brief description of the security system at the building level · Quality of available services (laundry, taxi, airport pick-up) Financial offer denominated in CFA francs (XOF) The duly completed, signed and stamped service provider quote form(s), with all the required information (Mandatory) : · Supplier information (Full company name, RCCM number, IFU number, Address/Location, Telephone number, and Email if available) · Details on the different products (Availability; Supply capacity; Unit price) · Additional information (Validity of the offer/Quote, Delivery time after signing the Purchase Order, Payment method, Payment terms) · Validation of the Quote (Full name of the person in charge (representative), Position, Telephone number, Date, signature and stamp) . DEADLINE FOR RECEIPT OF BIDS: Applications should be sent by email to: [email protected] ; no later than 12/11/2026 at 4:00 PM Chad time. Applications received after the deadline for submissions will not be considered. ANALYSIS OF BIDS: Opening of bids The bids will be opened by a selection committee composed of Humanity & Inclusion (HI) staff. During this session, the committee will review the applications and bids of each applicant according to predefined selection criteria and a scoring system. The candidate with the highest overall score will be awarded the prize. The bid opening session will be held at the Humanity & Inclusion (HI) office within a timeframe set by the committee after receipt of the bids. RESULTS NOTIFICATIONS Only the winning bidder will be contacted by Humanity & Inclusion (HI) to sign the framework contract . Other bidders will receive notification of non-award by email, at the latest two weeks after the bids have been opened. Opening, evaluation of offers and selection criteria The purpose of opening and evaluating bids is to verify whether they are complete and valid. The evaluation of the bids will be carried out by an evaluation committee composed of representatives from Humanity & Inclusion. The contract will be awarded to the offer that is both technically and administratively compliant and the most economically advantageous, taking into account the quality of services offered and the price of the offer. The bids will be evaluated according to the criteria listed in the grid in the attached Terms of Reference (pages 5 to 8) Tender planning : Refer to the schedule in the attached Terms of Reference (page 9) Interested service providers must submit their applications by email to [email protected] no later than 12/11/2026 at 4:00 PM Chad time. The subject line of the email must include the following reference: Hotel room reservation service in Ndjamena. Requests for information relating to these Terms of Reference should be sent to HI by email to [email protected] no later than 26 October 2026 at 12:00 Chad time before the closing date. No offers submitted through any other channel or after the deadline will be accepted. Note: HI is an organization that adopts a Zero Tolerance policy regarding sexual exploitation, abuse, harassment and intimidation, fraud, and corruption. The selected service provider must commit to adhering to and respecting these policies, which are available at this link: https://hi.org/fr/politiques-institutionnelles . HI has also established a rigorous, transparent, and inclusive complaint handling mechanism. All reports can be submitted confidentially and securely to this email address: [email protected] . [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.coordinationsud.org/appels-doffres/?_localisations=afrique%2Casie%2Cmoyen-orient