Quotation Are Invited For Supply, Installation And Commissioning Of Control Room And Briefing Room Equipment

Quotation are invited for Supply, Installation and Commissioning of Control Room and Briefing Room Equipment Volcanoes National Park. Supply, Installation and Commissioning of Control Room and Briefing Room Equipment Volcanoes National Park Location VNP Park Headquarters control room, Kinigi, Musanze District, Northern Province Duration Delivery, installation and commissioning within 6 weeks of Purchase Order Award Single award Quick access to the online forms Submit your quotation https://wkf.ms/4rY7RzK Scan with a phone camera; the tender reference fills in automatically. Ask a clarification question https://wkf.ms/3Ufmsuc If you use a short link, type the reference AWF-RW/RFQ/FY27/020 in the form. Issued for and on behalf of the African Wildlife Foundation, Rwanda Country Office Signature: Name: Patrick Nsabimana Title: Country Coordinator, AWF Rwanda Date: 19 October 2026 PART B INSTRUCTIONS TO QUOTERS B.1 Eligibility Legally registered in Rwanda (RDB certificate) or in the country of origin, with a valid TIN. Tax and social security compliance (RRA and RSSB clearance) at contract stage. Not debarred or suspended by AWF, the World Bank, the United Nations or the Government of Rwanda. No conflict of interest (Form 3). Registered in the AWF Rwanda vendor database (completed by AWF Procurement before contract signature). B.2 Contents of a compliant quotation # Document Notes Mandatory 1 Form 1 Quotation submission form Signed and stamped Yes 2 Form 2 Price schedule RWF, tax inclusive Yes 3 Form 3 Conflict of interest declaration Signed Yes 4 Technical compliance sheet Item-by-item statement of brand, model and compliance with each minimum specification, with manufacturer datasheets Yes 5 Authorisation / dealership evidence Manufacturer authorisation or authorised-reseller proof for displays and computers Yes 6 Warranty statement Warranty period and service arrangements in Rwanda for each item Yes 7 Delivery and installation schedule Lead time from Purchase Order to commissioning Yes 8 References Two similar contracts in the last three years, supported by performance certificates, recommendation letters or contract copies Yes 9 RDB registration, RRA and RSSB clearance Copies Contract stage C.3 Technical specifications # Item Minimum specification Unit Qty 1 A1. Commercial display 55" 4K UHD (3840×2160); rated for 24/7 continuous operation; 500 cd/m²; IPS/ADS/VA panel with anti-glare finish; slim bezel; 2× HDMI 2.0, RJ45 and RS-232 control; landscape/portrait; VESA mount; minimum 3-year on-site warranty Unit 4 2 A2. Wall mounts for 55" displays Fixed or low-tilt VESA mounts rated for the display weight, with alignment adjusters for a uniform 4-screen layout Unit 4 3 A3. Display controller PC Small-form-factor business desktop; current-generation Intel Core i7 / AMD Ryzen 7; 32 GB RAM; 512 GB NVMe SSD; discrete professional GPU with 4 independent 4K outputs (e.g. NVIDIA RTX A400/A1000 class or equivalent); Windows 11 Pro licensed; Gigabit Ethernet; BIOS auto power-on after power loss; 3-year warranty Unit 1 4 A4. Video cabling and extenders 4K-rated HDMI/mini-DisplayPort cables for all four displays; HDMI-over-Cat6 extenders for any run above 10 m Lot 1 5 B1. Commercial display 65" (briefing room) 4K UHD; rated for 24/7 operation; 500 cd/m²; built-in wireless screen sharing; 2× HDMI; RJ45; VESA mount; minimum 3-year warranty Unit 1 6 B2. Wall mount or mobile stand for 65" display VESA wall mount or lockable mobile trolley stand rated for the display weight Unit 1 7 B3. Wireless presentation kit Wireless presentation receiver/dongle for laptop and phone casting (Windows, macOS, iOS, Android); HDMI wall plate; 10 m HDMI cable as wired backup Set 1 8 C1. Desktop computer (operator) Current-generation Intel Core i5 / AMD Ryzen 5; 8 GB RAM; 1 TB NVMe SSD; Windows 11 Pro licensed; Gigabit Ethernet + Wi-Fi 6; 6 USB ports; 3-year warranty Unit 3 9 C2. Monitor 24" 24" IPS, Full HD or QHD; HDMI and DisplayPort; height-adjustable stand Unit 3 10 C3. Keyboard and mouse set Business-grade wired or wireless set Set 3 11 C4. UPS 1 kVA (operator desks) Line-interactive, automatic voltage regulation, 10 min backup at desk load Unit 3 12 D1. Mac mini (2026) Apple Mac mini with Apple M6 chip; 16 GB unified memory; 512 GB SSD; genuine Apple product with manufacturer warranty (AppleCare+ quoted as an option) Unit 1 13 D2. Ultrawide monitor 40" 5K2K 40" curved ultrawide, 5120×2160 (5K2K); Thunderbolt 4 single-cable connection with power delivery; built-in USB hub; height-adjustable stand; 3-year warranty Unit 1 14 D3. Keyboard and mouse for Mac Apple Magic Keyboard with Touch ID and Magic Mouse, or Mac-compatible equivalent Set 1 15 D4. External SSD 2 TB USB-C / Thunderbolt portable SSD, 2 TB Unit 1 16 D5. UPS 1 kVA (Mac workstation) Line-interactive, automatic voltage regulation Unit 1 17 E1. HD webcam Minimum 1080p/30fps (4K preferred); autofocus; automatic light correction; dual noise-cancelling microphones; privacy shutter; USB; certified for Zoom, Microsoft Teams and Google Meet Unit 2 18 E2. Noise-cancelling earbuds True wireless earbuds with active noise cancellation and multi-microphone voice pickup; UC version certified for Zoom (and Teams/Meet); USB Bluetooth dongle; charging case; works with Windows, macOS and mobile Pair 10 19 E3. AI note-taking pad with pen 10" E-Ink display; stylus included; voice recording with transcription in English and French; AI meeting summary; handwriting-to-text; export to PDF/Word; Wi-Fi cloud sync; 64 GB storage; with protective folio cover Unit 1 20 E4. Ink-tank colour printer A4 colour multifunction (print, scan, copy); refillable ink-tank system; automatic duplex; 30-sheet ADF; Wi-Fi and Ethernet; AirPrint/Mopria; supplied with one additional full set of genuine ink Unit 1 21 F1. Online UPS 3 kVA Online double-conversion; 15 min backup at full load of the 4-screen display wall and controller PC; LCD status; 230 V Unit 1 22 F2. Surge-protected power distribution Surge-protected power distribution units/strips for all displays and desks Lot 1 23 F3. Network switch 16-port Gigabit smart/managed switch, rack or wall mount Unit 1 24 F4. Data cabling Cat6 data cabling, terminations and patch cords connecting all workstations and displays (cable containment/trunking is provided under the separate fit-out contract) Lot 1 25 F5. Installation, commissioning and training Mounting and connection of all equipment; configuration of the 4 dashboards in browser kiosk mode with auto-start after power loss; testing; 1-day user training for control-room operators; as-built notes; coordination with the fit-out contractor Lot 1 C.4 Deliverables and timeline # Deliverable Content / acceptance Due Payment 1 Delivery of all equipment to site Complete, undamaged, matching the accepted quotation; delivery note with serial numbers Within 4 weeks of PO 2 Installation, configuration and commissioning All items installed; four dashboards running in kiosk mode; commissioning test signed by AWF and RDB Within 6 weeks of PO 100% on acceptance 3 Training and handover 1-day operator training; as-built notes; warranty documents Within 6 weeks of PO (included above) Location: Kigali Deadline: Monday, 02/11/2026 17:00 [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.jobinrwanda.com/job/request-proposals-supply-installation-and-commissioning-control-room-and-briefing-room