Tenders Are Invited For Terms Of Reference For Partners M&E Systems Assessment And Analysis

Tenders are invited for Terms of Reference for Partners M&E Systems Assessment and Analysis. II. Overall Objective To assess each selected partners M&E system, identify key strengths and gaps, and recommend the most suitable system-strengthening options to improve monitoring, reporting, data management, learning, accountability, and evidence-based decision-making. III. Specific Objectives Assess the current availability, structure, functionality, and use of M&E systems within each selected partner organization. Identify key strengths, gaps, risks, and improvement needs related to data collection, storage, analysis, reporting, documentation, data quality, and evidence use. Analyse each partners operational context, programme requirements, staff capacity, reporting obligations, data volume, and readiness for system strengthening or digitalization. Recommend the most appropriate M&E system option for each partner, including whether to strengthen an existing system, adapt an available solution, or introduce a new system. Provide a clear roadmap for partner-specific M&E system strengthening, including priority actions, required resources, estimated costs, and implementation considerations. IV. Scope of work The consultant will assess and analyse the M&E systems of selected Trócaire Rwanda ICSP partners. The assignment will identify each partners current system status, gaps, improvement opportunities, and the most suitable system option based on needs, capacity, context, and affordability. a) Assessment of existing M&E systems and partner needs The consultant will review each partners M&E tools, processes, databases, reporting templates, data flows, documentation practices, and data use mechanisms. The assessment will identify what is available, functional, missing, or requiring improvement to support effective monitoring, reporting, learning, accountability, and decision-making. b) Analysis of suitable M&E system options and cost considerations The consultant will compare available system options against agreed criteria, including relevance, affordability, ease of use, adaptability, data security, interoperability, reporting functionality, scalability, maintenance requirements, sustainability, and staff capacity. The analysis should guide Trócaire Rwandas decisions on partner-specific M&E system strengthening and investment priorities. The assignment will include the following key tasks: 1. Partner M&E system assessment Assess each partners existing M&E system, including data collection, storage, analysis, reporting, documentation, data quality assurance, feedback mechanisms, and evidence use. Consult partner organizations to understand business processes, user needs, reporting requirements, capacity gaps, and system expectations. Map each partners current data flows, tools, data volume, reporting processes, and system-related risks. 2. Gap analysis and system requirements Analyse strengths, weaknesses, gaps, duplication, risks, and opportunities for improving each partners M&E system. Define partner-specific functional, technical, data management, reporting, dashboard, data protection, and user access requirements. 3. System option analysis and recommendations Review and compare suitable M&E system options for each partner, including existing systems, adaptable digital solutions, open-source tools, subscription-based platforms, and new system development where necessary. Assess each option against relevance, affordability, usability, adaptability, data security, sustainability, scalability, interoperability, maintenance requirements, and partner readiness. Recommend the most suitable M&E system option for each partner, with clear justification and practical implementation recommendations. 4. Roadmap and reporting Prepare partner-specific assessment profiles summarising current system availability, gaps, priorities, and recommended solutions. Develop a consolidated assessment and analysis report outlining M&E system availability, key gaps, practical solutions, and partner-specific recommendations. Present findings and recommendations to Trócaire for validation and management decision-making. Location: kigali Deadline: Thursday, 22/10/2026 23:59 Tender Link : https://www.jobinrwanda.com/job/terms-reference-partners-me-systems-assessment-and-analysis