Tenders Are Invited For Development Of Five Years Organisational Strategic Plan (2026-2030)

Tenders are invited for Development of Five Years Organisational Strategic Plan (2026-2030). Location: Nyamagabe Deadline: Friday, 16/10/2026 17:00 1. ORGANIZATIONAL BACKGROUND Caritas Gikongoro is a service of Gikongoro Catholic Diocese created in 1993 with the mission of assisting all people in need (poor, vulnerable, oppressed people) by improving their livelihood, improving their health, promoting social and charitable works, as well as promoting a culture of justice and peace. The vision of Caritas Gikongoro is to Promote the human dignity according to the evangelical values such as mutual love, solidarity, transparency, honesty, justice, truth, complementarity and charity; while its mission is to assist people in need (poor, vulnerable and oppressed) by increasing their income, health improvement, accomplishment of social and charitable actions and promoting the culture of peace. To achieve this vision and mission, Caritas Gikongoro operates through three main departments such as social department, Health department, and lastly Development department. Apart from those departments, Caritas Gikongoro collaborates with other diocesan services and commissions such as Economat General Gikongoro, Catholic schools Representation, Justice, and Peace Commission (CDJP) through different joint interventions. Gikongoro Diocese covers the districts of Nyamagabe and Nyaruguru plus a portion of Nyanza and Huye in Southern province and Karongi in Western province. 2. RATIONALE Caritas Gikongoro intends to develop a new Five-years Organizational Strategic Plan for 2026-2030 to strengthen its institutional direction and respond effectively to emerging community needs and development priorities. The Strategic Plan will provide a clear framework for guiding programs, partnerships, resource mobilization, institutional development, monitoring, evaluation, learning, and sustainability during the five-year period. 3. OBJECTIVES OF THE ACTIVITY This section outlines the overall and specific objectives that will guide the development of the Five-year Organizational Strategic Plan for Caritas Gikongoro. 3.1. Overall objective The overall objective of this activity is to facilitate a participatory process for the development of a comprehensive, realistic, and results-oriented five-Year Strategic Plan for Caritas Gikongoro. 3.2. Specific objectives To assess the current organizational capacity, performance, programs, and operating context of Caritas Gikongoro; To review the achievements, challenges, lessons learned, and recommendations from the previous strategic period; To consult key internal and external stakeholders, partners, beneficiaries, and other relevant actors on the organizations strategic direction; To identify strategic priorities, opportunities, risks, emerging community needs, and development challenges that should inform the 2026-2030 Strategic Plan; To review and, where necessary, refine the organizations vision, mission, strategic objectives, priorities, and implementation approaches; To develop a results framework with clear, measurable, and appropriate indicators for monitoring the implementation of the Strategic Plan; To propose practical strategies for resource mobilization, partnership development, institutional strengthening, organizational sustainability, and Programs effectiveness; To develop a realistic implementation, monitoring, evaluation, and learning framework for the 2026-2030 Strategic Plan. 4. TASKS AND RESPONSIBILITIES OF THE CONSULTANT The selected consultant or consultancy firm shall be responsible for the following tasks: Prepare an inception report and a detailed work plan outlining the proposed methodology, activities, timelines, and deliverables; Review relevant organizational documents, reports, policies, and previous strategic plans to inform the strategic planning process; Conduct consultations with Caritas Gikongoro management, staff, beneficiaries, local authorities, Church leaders, development partners, and other relevant stakeholders; Undertake an organizational and situational analysis using appropriate analytical tools to assess the organizations current context, capacities, challenges, opportunities, and strategic needs; Facilitate participatory strategic planning and validation workshops with relevant stakeholders; Develop a draft Five-Year Organizational Strategic Plan for Caritas Gikongoro covering the period 2026-2030; Incorporate agreed comments, feedback, and recommendations from stakeholders into the draft Strategic Plan; Develop the final Strategic Plan, including a clear implementation plan, results framework, and monitoring, evaluation, and learning framework; Present the final Strategic Plan to Caritas Gikongoro for validation and approval. 5. METHODOLOGY The consultant shall apply a participatory, inclusive, evidence-based, and results-oriented methodology throughout the strategic planning process. The methodology shall include a desk review of relevant organizational documents, reports, policies, previous strategic plans, and other relevant Organizational documents; individual interviews; focus group discussions; stakeholder consultations; participatory strategic planning and validation workshops; and comprehensive organizational and situational analysis. The analysis shall use relevant analytical tools. The consultant shall clearly justify the selection and application of the analytical tools and demonstrate how the findings will inform the identification and prioritization of strategic issues, objectives, priorities, and interventions. The methodology shall also include the development of a Theory of Change, results framework, implementation framework, and monitoring, evaluation, and learning framework. In the technical proposal, the consultant shall clearly describe how stakeholders will be identified and selected, how consultations and data collection will be conducted, how the information collected will be analyzed and translated into strategic priorities, how the Theory of Change and results framework will be developed and how quality assurance will be maintained throughout the assignment. The proposed methodology shall be practical, context-appropriate, participatory, and aligned with the objectives, expected deliverables, mission, and operational context of Caritas Gikongoro. 6.EXPECTED DELIVERABLES The consultant shall submit the following deliverables in accordance with the agreed work plan and timelines: Inception report, including the proposed methodology, detailed work plan, stakeholder engagement approach, analytical framework, timelines, and expected deliverables; Organizational and Situational Assessment Report, presenting the findings from the organizational assessment, contextual analysis, and application of appropriate strategic analysis tools, including SWOT and PESTLE where relevant; Stakeholder Consultation and analysis report, documenting the stakeholders consulted, consultation methods used, key findings, stakeholder perspectives, identified needs, strategic issues, and implications for the Strategic Plan; Draft Strategic Framework and Results Framework, including the proposed strategic priorities, strategic objectives, interventions, Theory of Change, results chain, indicators, and means of verification; Draft Five-Year Organizational Strategic Plan (2026-2030) in English, incorporating the findings of the organizational and situational assessment, stakeholder consultations, and strategic planning process; Stakeholder Validation Workshop and Validation Report, documenting the key feedback, recommendations, decisions, and agreed revisions arising from the validation of the draft Strategic Plan; Final Five-Year Organizational Strategic Plan (2026-2030), incorporating agreed stakeholder feedback and recommendations and including a clear implementation plan, results framework, and monitoring, evaluation, and learning framework, for approval by Caritas Gikongoro; Electronic and hard copy versions of the approved Final Five-Year Organizational Strategic Plan and other agreed final deliverables. 7. REQUIRED PROFILES OF THE CONSULTANT AND OTHER REQUIREMENTS The selected consultant or consultancy firm shall meet the following minimum requirements: Demonstrate at least five years of proven professional experience in developing strategic plans, organizational strategies, institutional development frameworks, or related assignments, with evidence of successfully completed similar assignments; The Lead Consultant shall possess at least a Masters degree in Strategic Management, Development Studies, Business Administration, Social Sciences, Project Management, or another relevant field. Additional qualifications or professional certifications relevant to strategic planning and organizational development will be an added advantage; Demonstrate proven experience in facilitating participatory and inclusive strategic planning processes, particularly for non-governmental organizations, faith-based organizations, civil society organizations, development organizations, or similar institutions; Demonstrate strong knowledge of community development, humanitarian and development programming, organizational development, and the socio-economic context of Rwanda; Demonstrate experience in conducting organizational assessments, stakeholder analysis, and comprehensive situational analysis, including the application of appropriate strategic analysis tools; Demonstrate practical capacity to develop strategic frameworks, theories of change, results frameworks, implementation plans, and monitoring, evaluation, and learning frameworks. Demonstrate strong analytical, communication, report-writing, facilitation, and stakeholder engagement skills, supported by evidence of previous assignments; Demonstrate a good understanding of donor requirements, partnership development Tender Link : https://www.jobinrwanda.com/job/terms-reference-development-five-years-organisational-strategic-plan-2026-2030