Tenders Are Invited For Multifunction Machines With Papercut Compatibility

Multifunction Machines With Papercut Compatibility . Descriptionofa Iks Carries Out This Procurement On Behalf Of The Owner Municipalities In The Ofa Collaboration To Establish A New Framework Agreement For Multifunction Machines (Mfp) And Related Services. The Municipalities Have A Significant And Varying Need For Printing, Copying And Scanning. Todays Machine Park Consists Of Both Leased And Own-Owned Multifunction Machines Of Different Ages, Capacities, Functionality And Remaining Life. At The Same Time, Municipalities Vary In Size, Organization And Usage Patterns. There Is Therefore A Need For A Flexible And Forward-Looking Agreement That Supports Both Standardization And Local Adaptations. The Purpose Of The Procurement Is To Establish A Joint Framework Agreement That Gives The Municipalities Access To Predictable, Cost-Effective, Safe And Stable Operation Of The Multifunction Machines. The Agreement Will Facilitate The Gradual Replacement And Modernization Of The Machinery, While Existing Solutions Can Be Continued Where Appropriate. The Municipalities Have Already Adopted Papercut As A Common Solution For Secure Printing And Print Management. The Procurement Therefore Does Not Include A New Print Management System. It Is A Basic Requirement That The Multifunction Machines Offered Are Fully Compatible With Papercut And Can Be Seamlessly Integrated Into The Clients Existing Printing Environment. For Most Of The Municipalities In Agder, The Ict Services Are Delivered Through Inter-Municipal Collaborations Or Companies, While Some Municipalities Still Have Their Own It Environments. This Means That Ordering Routines, Approval Processes, Invoicing And Follow-Up Vary Between The Individual Clients. The Supplier Must Therefore Be Able To Handle Different Organizational Models Within The Framework Of The Agreement. Through The Acquisition, Ofa Iks Wishes To Establish A Long-Term And Sustainable Delivery Model That Takes Care Of The Municipalities Needs For Quality, Safety, Flexibility And Good Overall Economy. The Acquisition Will Contribute To Better Management Of The Machine Fleet, Reduced Administrative Burden, Efficient Resource Utilization And Relevant Environmental Benefits. 2. Description Of The Assignment The Assignment Includes The Delivery Of Multifunction Machines And Associated Services To Municipalities And Businesses Covered By The Framework Agreement. The Delivery Will Cover Needs For Printing, Copying And Scanning At Various Types Of Locations And Businesses, From Smaller Administrative Units To Larger Environments With A High Volume Of Documents And Advanced Functional Needs. The Procurement Includes, Among Other Things: Rental Of Multifunction Machines Delivery And Replacement Of Equipment Installation, Configuration And Commissioning Service And Maintenance Technical Support And User Follow-Up Ongoing Advice And Contract Follow-Up Reporting And Management Information The Supplier Must Offer A Flexible Delivery Model That Supports The Gradual Renewal Of The Machine Park And Ensures Stable Operation In Periods Where New And Existing Solutions Must Work In Parallel. The Client Reserves The Right To Acquire Used Multifunction Machines From The Supplier, Or Others Where This Is Considered Expedient. There Is Demand For A Holistic Delivery With Particular Emphasis On Quality, Service, Safety, Flexibility And Life Cycle Costs. More Detailed Requirements For Functionality, Performance, Service Levels And Documentation Can Be Found In The Other Parts Of The Competition Basis.