Tenders Are Invited For Software Package And Information Systems – Procurement Of An Electronic Maintenance Book System

Software Package And Information Systems – Procurement Of An Electronic Maintenance Book System. The City Of Espoo (Later Also The Client) Requests Offers For An Electronic Maintenance Book System. The Object Of The Acquisition Is The Electronic Maintenance Book System As A Saas Software Service, The Implementation Of The Service And Customer-Specific Adjustment For The Customer, The Support And Maintenance Services Of The Application, And The Further Development And Consulting Services Of The System That Is The Object Of The Acquisition. Based On The Competition, One (1) Supplier And One (1) Substitute Supplier Will Be Selected. The Functional Entities Of The System To Be Procured Are: • Making And Implementing Service Requests • Preparing And Maintaining Maintenance Plans For Maintenance Items And Implementing Maintenance Measures • Maintenance Diary • Management Of Property Information • Energy Management Of Maintenance Items • Self-Monitoring • Long-Term Plans (Pts) For Some Maintenance Items • Reporting And Statistical Functionalities A More Detailed Description Of The Content Of The Procurement Can Be Found In The Request For Tender Attachment 1. Description Of The Procurement Item. The Estimated Total Value Of The Acquisition For The Calculated Four Years (Vat 0%) 2,500,000 Euros. Note! For Budgetary Reasons, A Maximum Price Has Been Set For Ongoing Costs (Saas Service Fees, Support And Maintenance Costs, And Integration Maintenance Costs). The Annual Price Of Ongoing Costs (Cell O60 Of Appendix 6, Price Form Tab 1-Comparative Price) Must Not Exceed 200,000 Euros / Year. Exceeding The Maximum Price Will Probably Lead To Rejection Of The Offer. Preparation Of The Procurement The Procurement Unit Has Prepared The Procurement By Evaluating The Alternatives And Competitive Conditions On The Market As Well As The Ways Of Implementing The Procurement. In The Market Survey, Industry Players Have Been Consulted Extensively In Writing And Through Market Dialogue, And Different Implementation Models Have Been Evaluated. The Market Survey Has Been Carried Out In Such A Way That No Single Supplier Is Favored And The Survey Has Been Carried Out In An Equal And Transparent Manner. The Market Survey Announcement Has Been Published In Hilma On February 26, 2026. 14 Journalists Signed Up For The Market Dialogue. In March 2026, A Preliminary Assignment Was Sent To Those Who Had Registered, Which Mapped The Functionalities Realized In The Systems On The Market. After This, Market Dialogues Were Continued With Four Suppliers. In March-April 2026, Discussion Sessions Were Organized With Three Suppliers, Where The Suppliers Demoed Their Systems. In Addition, One Supplier Demoed His System With Separately Supplied Videos. In May 2026, The Suppliers Were Asked For Additional Explanations In Writing, And In June 2026 They Were Sent The Entire Draft Request For Tenders With Attachments For Comment, After Which Those Who Commented Were Asked For More Detailed Additional Explanations. In The Survey, It Was Found That There Are Several Electronic Maintenance Book Systems On The Market. Based On The Market Survey, It Could Be Concluded That Especially The Need Of The City Of Espoo For The Overall Energy Management As Part Of The Maintenance Book Limits The Market. The Observations Obtained In The Mapping Have Been Used In The Definition Of The Acquisition Target, I.E