Tenders Are Invited For Bid & Proposal Consultant To Establish And Manage A Structured Bid Management Function

Tenders are invited for Bid & Proposal Consultant to Establish and Manage a Structured Bid Management Function Location: Kigali Deadline: Thursday, 15/10/2026 23:59 Submit CV, Cover letter, national ID and copy of academic degree to: career.qtsoftwareltd.com 1. Background QT Global Software Ltd. (QT) is a Rwanda-based technology company providing digital transformation solutions to governments, public institutions, private organizations, and development partners across Africa. QT has implemented solutions such as e-Procurement, IFMIS, electronic billing and tax management, health information systems, civil registration, workflow automation, cybersecurity, and other digital transformation solutions in different areas. QT seeks to strengthen its participation in local, regional, and international procurement opportunities, particularly government, public-sector, donor-funded, and development projects outside Rwanda. QT therefore intends to engage an experienced Bid & Proposal Consultant to establish and manage a structured bid management function. The consultant will work with QTs Partnerships & Business Development, Technical, Finance, Legal, Product & Project Management, and QT Management team teams. 2. Purpose of the Consultancy The consultancy will strengthen QTs ability to identify, qualify, develop, and submit competitive bids for strategic technology and digital transformation opportunities, particularly outside Rwanda. The consultant will combine procurement knowledge with proposal-development experience and establish sustainable bid management processes, tools, templates, and knowledge resources. 3. Objectives The consultant will: Establish a local & international tender and opportunity identification process. Develop a Bid/No-Bid framework. Improve interpretation of procurement requirements and evaluation criteria. Lead the development of compliant and competitive proposals. Improve positioning of QTs products, projects, references, and partners. Establish a bid pipeline and management reporting system. Develop standardized bid tools, templates, and quality assurance processes. Strengthen QTs participation in government, donor, and international procurement. Transfer bid management knowledge to QT staff. Improve proposal quality and, where appropriate, win rates. 4. Scope of Work A. Opportunity Identification Monitor relevant government, public-sector, donor, multilateral, and private-sector procurement platforms. Identify opportunities aligned with QTs capabilities. Maintain a local & international bid pipeline. Identify direct, consortium, and partnership opportunities. B. Opportunity Qualification Assess each significant opportunity for: Strategic and technical fit. Client and market attractiveness. Relevant references and personnel. Partner requirements. Geographic and operational feasibility. Bid effort and commercial potential. Competition. Legal, contractual, security, and payment risks. Likelihood of success. Provide a recommendation of Bid, No-Bid, or Bid Subject to Conditions. C. Bid Strategy For approved opportunities: Develop the bid strategy and win arguments. Analyze evaluation criteria. Identify strengths, weaknesses, gaps, and required partners. Position QTs products, experience, and capabilities effectively. D. Proposal Development Lead the proposal process, including: Kick-off meetings and schedules. Responsibility matrices. Coordination of technical, financial, legal, project, partner, and management inputs. Preparation of executive summaries, methodologies, work plans, implementation approaches, risk plans, and value propositions. Final review and submission coordination. E. Compliance and Quality Assurance Develop a compliance matrix covering: Eligibility and mandatory requirements. Technical and evaluation criteria. Administrative and financial requirements. Forms, certifications, CVs, references, deadlines, and contractual conditions. Conduct structured reviews and escalate unresolved gaps. F. Market and Competitive Intelligence Monitor procurement trends and competitors. Identify target markets, sectors, and strategic partners. Recommend priority business development and bidding areas. G. Partnership and Consortium Development Identify and assess partners. Develop consortium or subcontracting strategies. Coordinate partner inputs and responsibilities. H. Knowledge Management Establish a reusable repository containing company profiles, product information, references, case studies, CVs, certifications, methodologies, templates, compliance matrices, previous proposals, and lessons learned. 5. Security, Country, and Operational Risk Security and country risk must form part of every Bid/No-Bid assessment. The consultant shall assess: Security and political conditions. Conflict, travel, and deployment risks. Personnel safety and site accessibility. Remote delivery and local partner options. Legal, regulatory, reputational, payment, and sanctions risks. QT shall not pursue opportunities requiring personnel to operate in areas deemed unsafe by management unless an alternative delivery model is expressly approved The consultant may not override QTs security, legal, compliance, or executive decisions. Opportunities that lack proper due diligence, as highlighted, will not be considered during monthly evaluations. 6. Expected Deliverables Deliverable 1 Bid Management Framework A framework covering opportunity identification, qualification, Bid/No-Bid decisions, governance, proposal development, review, submission, and post-bid evaluation. Deliverable 2 International Bid Pipeline A current pipeline showing the opportunity, client, country, sector, value, stage, deadline, strategic fit, partners, status, risks, probability, next action, and responsible QT team member. Deliverable 3 Bid/No-Bid Assessments A standard template and completed assessments for relevant opportunities. Deliverable 4 Proposal Development Management of approved bids, including bid plans, responsibility and compliance matrices, proposal development, reviews, quality assurance, and submission. Deliverable 5 Bid Repository A maintained repository of reusable corporate and proposal content. Deliverable 6 Monthly Performance Report Reports covering opportunities, recommendations, approved and submitted bids, deadlines, pipeline value, risks, partners, decisions required, results, and next actions. Tender Link : https://www.jobinrwanda.com/index.php/job/bid-proposal-consultant