Tenders Are Invited For Software Package And Information Systems – Hrm And Payroll System Acquisition

Software Package And Information Systems – Hrm And Payroll System Acquisition. The City Of Espoo (Later Also The Client) Requests Offers For The Hrm And Salary System. The Object Of The Acquisition Is A System As A Software Service (Saas), Which Includes The Functions Of The Main Register Of The Human Resources Administration (The So-Called Hrm Entity) And The Functions Of Payroll. The Solution Must Support Different Working Time Forms For The Employees Of The City Of Espoo, Such As Office, Period And General Working Time, Different Ways Of Organizing Work, I.E. Fixed And Flexible Working Time, As Well As Collective Agreements And Local Agreements Used In Municipalities. The Subject Of The Procurement Are The Following Service Packages: - System As A Software Service (Saas) - Implementation And Adaptation Of The Service To Espoo - Application Maintenance Services - System Further Development And Expert Services A More Detailed Description Of The Content Of The Procurement Can Be Found In The Request For Tenders Appendix 1. Description Of The Procurement Object. Based On The Competition, One Supplier And One Substitute Supplier Will Be Selected. The Agreement Comes Into Force Upon Signing And Is Valid Until Further Notice. The Estimated Start Date Of The Contract Period Is December 2026. Procurement Preparation The Procurement Unit Has Prepared The Procurement By Evaluating The Alternatives And Competitive Conditions On The Market, As Well As The Methods Of Implementing The Procurement. In The Market Survey, Industry Operators Were Consulted Extensively In Writing And Through Market Dialogue, Expert Views Were Used, The Division Of Procurement Into Parts And Different Implementation Models Were Evaluated. Progress Of Market Dialogues 2025 In 2025, Market Dialogues Were Held With Three Identified Potential Suppliers. 1) Demoing The Systems In Weeks 12 - 15 / 2025, Suppliers Were Asked To Present The Systems They Have On Offer. 2) Commenting On The Draft Rfp The Draft Rfp Was Sent To The Suppliers For Comment In Two Parts (A1 And A2). - A1 Commenting Round: Included Other Documents Except For Key Process Descriptions, A Summary Of Report Needs, Information Contents Of The Notification Of Teacher Information And A Requirement Form Regarding The Functional Requirements Of The System. The Comment Period Was 5/5/2025 – 5/14/2025 And The Comments Were Discussed With The Suppliers In The Supplier Meetings During Weeks 21 - A2 Commenting Round: Included Attachments 1.3, 1.8, 1.9 Of The Draft Rfp As Well As Attachment 5, The Requirements Form Under The Operational Requirements Tab. The Commenting Period Was 19.5 – 2.6.2025 And The Comments Were Reviewed With The Suppliers In Supplier Meetings During The 24Th Week. 3) Submitted Clarifying Questions The Suppliers Were Also Asked For Detailed Information Related To The Systems Pay Periods, Main User Services And The External Hrm Solution, The Life Cycle Of The Technologies Of The Systems On Offer, As Well As Estimates Of The Prices Of User Rights And Licenses And The Implementation Project, The Purchase Value And The Budget To Support The Definition. Progress Of Market Dialogues 2026 At The Beginning Of 2026, A Fourth Potential Supplier Was Also Surveyed From The Market, With Which A Supplier Approach Was Held