Quotation Are Invited For Supply And Delivery Of Office Equipment, Furniture And It Equipment

Quotation are invited for Supply and Delivery of Office Equipment, Furniture and IT Equipment for Refugee-Led Organization (Rlo) Offices and Youth Centres in Juba and Yambio, South Sudan A. ICT Equipment for Refugee-Led Organization (RLO) in Juba 1 Mini PC Workstation Intel Core i5, 12th Gen, 16GB RAM, 512GB SSD, with 22" Full HD IPS Monitor Each 10 2 Laptop Computer Intel Core i7, 12th Gen, 14" or 15.6" Full HD Display Each 2 3 Multifunction Monochrome Laser Printer Duplex Printing, Flatbed Scanner and ADF (min. 35 sheets) Each 1 4 Power Backup & Equipment Protection Unit Each 1 5 Printer Toner Cartridges Compatible with Supplied Printer Set 5 6 Software Installation & Configuration Each 12 7 Projector Complete with Standard Accessories Each 1 8 Portable JBL Boom box Speaker With Microphones or equivalent Each 1 Sub-Total B. Equipment for RLO in Yambio 1 Mini PC Workstation Intel Core i5, 12th Gen, 16GB RAM, 512GB SSD, with 22" Full HD IPS Monitor Each 8 2 Laptop Computer Intel Core i7, 12th Gen, 14" or 15.6" Full HD Display Each 2 3 Multifunction Monochrome Laser Printer Duplex Printing, Flatbed Scanner and ADF (min. 35 sheets) Each 1 4 Power Backup & Equipment Protection Unit Each 1 5 Printer Toner Cartridges Compatible with Supplied Printer Set 5 6 Software Installation & Configuration Each 10 7 Projector Complete with Standard Accessories Each 1 8 Portable JBL Boom box Speaker With Microphones or equivalent Each 1 Sub-Total C. Furniture for RLO in Juba 1 Modular 4-Way Workstation Each 4 2 Mesh Office Boardroom Chair Each 24 3 4-Drawer Metal Filing Cabinet Each 2 4 4-Door Office Filing Cabinet Each 1 5 1.4 m Executive Office Desk Each 1 6 1m Study Table Each 4 7 3 m Boardroom Table Each 1 8 3U Network Cabinet Each 1 9 4U Network Cabinet Each 1 10 Whiteboard Each 1 11 Whiteboard Stand Each 1 12 Flip Chart Stand Each 1 13 110 kg Fireproof Safe Each 2 Sub-Total D. Furniture for RLO in Yambio 1 Modular 4 way work station Each 4 2 Mesh office boardroom chairs Each 18 3 4 drawer metallic storage cabinet Each 2 4 4-door office filling cabinets Each 1 5 1.4 M executive office desk Each 1 6 I metre study table Each 4 7 3 Metre boardroom table Each 1 8 3U Network Cabinet Each 1 9 4U Network Cabinet Each 1 10 White board Each 1 11 whiteboard stand Each 1 12 Flip chart stand Each 1 13 110kg fireproof safe Each 1 Sub-Total E .Furniture for Kugii Community Youth Centre and Hai Neem Youth Center 1 Meeting hall wooden tables Each 2 2 Mesh office boardroom chairs Each 20 3 4 drawer metallic storage cabinet Each 4 4 4 door office filling cabinets Each 2 5 Wooden office table Each 6 6 White board Each 4 7 Whiteboard stand Each 2 8 Flip chart stand Each 2 9 Office Trays Each 6 10 Box file Each 20 11 Plastic Chairs Each 80 SPECIFICATIONS 1. Mini PC Workstation with Monitor Minimum specifications: Processor: Intel Core i5, 12th Generation or equivalent Memory: Minimum 16 GB RAM Storage: Minimum 512 GB SSD Graphics: Integrated graphics or better Network: Built-in Gigabit Ethernet and Wi-Fi Connectivity: Minimum 2 × USB ports, HDMI/DisplayPort, audio input/output Operating System: Windows 11 Pro 64-bit or equivalent licensed operating system Monitor: 22-inch Full HD IPS LED monitor, minimum resolution 1920 × 1080 Accessories: Keyboard, mouse, power cables and necessary connection cables 2. Laptop Computer Minimum specifications: Processor: Intel Core i7, 12th Generation or equivalent Memory: Minimum 16 GB RAM Storage: Minimum 512 GB SSD Display: 14-inch or 15.6-inch Full HD IPS display, minimum resolution 1920 × 1080 Graphics: Integrated graphics or better Connectivity: Wi-Fi and Bluetooth Ports: USB-A and/or USB-C, HDMI or equivalent external display output Camera: Integrated HD webcam Audio: Integrated microphone and stereo speakers Operating System: Windows 11 Pro 64-bit or equivalent licensed operating system Accessories: Original charger/power adapter Battery: Rechargeable battery suitable for normal office use 3. Multifunction Monochrome Laser Printer Minimum specifications: Functions: Print, copy and scan Printing technology: Monochrome laser Print speed: Minimum 25 pages per minute (A4) Print resolution: Minimum 600 × 600 dpi Duplex printing: Automatic two-sided printing 8 | Page Scanner: Flatbed scanner with Automatic Document Feeder (ADF) ADF capacity: Minimum 35 sheets Paper size: A4 and compatible standard office paper sizes Paper input capacity: Minimum 250 sheets Connectivity: USB and network connectivity (Ethernet and/or Wi-Fi) Control panel: Integrated display/control panel Monthly duty cycle: Suitable for regular office use Consumables: Supplied with one standard starter toner cartridge 4. Power Backup & Equipment Protection Unit Minimum specifications: Type: Line-interactive UPS or equivalent Capacity: Minimum 1,000 VA / 600 W Input: 220240 V AC, 50 Hz Output: Regulated 220240 V AC Protection: Over-voltage, under-voltage, short-circuit and surge protection Backup: Rechargeable internal battery providing sufficient backup time for safe data saving and equipment shutdown Battery: Sealed maintenance-free rechargeable battery Indicators: Visual and/or audible battery and power status indicators Outlets: Minimum 4 protected power outlets Application: Suitable for computers, monitors, printers and other office equipment, subject to rated capacity Accessories: Power cable and all required connection accessories 5. Software Installation & Configuration Scope of service: Installation and configuration of the required licensed operating system and/or approved office software. Installation of required device drivers and manufacturer utilities. Configuration of computers, printers and other supplied IT equipment for proper operation. Installation and configuration of approved productivity software, subject to the required licenses. Configuration of network, printer and basic user settings as applicable. Installation of security updates and available system updates at the time of configuration. 9 | Page Testing of all installed software and equipment to confirm proper functionality. Removal of unnecessary temporary installation files and basic system optimization. Handover of configured equipment in fully operational condition. Supplier shall provide basic user guidance on the installed software and configured equipment. All software licenses, where applicable, must be genuine, valid and legally obtained. 6. Projector Minimum specifications: Type: Digital multimedia projector suitable for office presentations and training Display technology: LCD, DLP or equivalent Native resolution: Minimum Full HD 1920 × 1080 Brightness: Minimum 3,000 ANSI lumens Contrast ratio: Minimum 10,000:1 or equivalent Projection size: Suitable for presentations in medium-sized meeting/training rooms Connectivity: HDMI, USB and/or equivalent standard input ports Audio: Built-in speaker Keystone correction: Automatic or manual vertical keystone correction Focus: Manual or automatic focus Lamp/light source: LED, laser or equivalent long-life light source preferred Accessories: Remote control, power cable, HDMI cable and standard mounting/connection accessories 7. Portable JBL Boom Box Speaker with Microphones Minimum specifications: Type: Portable rechargeable Bluetooth speaker suitable for meetings, events and presentations Brand: JBL Boom box series or equivalent Audio output: High-power stereo sound suitable for indoor and outdoor use Microphone connectivity: Wireless microphones compatible with the supplied speaker Controls: Volume, playback and microphone controls Inputs: USB and/or auxiliary audio input, as applicable Charging: Supplied with original charger/power adapter Portability: Integrated carrying handle or equivalent 10 | Page Accessories: Speaker, microphones, charging cable/adapter and all standard accessories required for operation Furniture 1. Modular 4-Way Workstation Minimum specifications: Configuration: Four-person workstation designed for four users. Work surfaces: Four individual worktops with sufficient space for computer, monitor, documents and office accessories. Dimensions: Approximately 1.21.4 m workstation module per user, or equivalent practical configuration. Material: High-quality laminated MDF, melamine-faced board, or equivalent durable office-grade material. Frame: Strong powder-coated steel or heavy-duty metal frame. Privacy panels: Central and/or side modesty/privacy screens between workstations. Cable management: Integrated cable management system with cable ports/grommets. Finish: Durable, smooth, scratch-resistant and easy to clean. Accessories: Suitable CPU holders/cable trays where applicable. Assembly: Supplied complete and professionally assembled. 2. Mesh Office Boardroom Chair Minimum specifications: Type: boardroom chair suitable for prolonged office and meeting use. Backrest: Breathable high-quality mesh backrest with ergonomic lumbar support. Seat: Padded upholstered seat with high-density foam. Frame: Durable steel or reinforced polymer frame. Armrests: Fixed or adjustable armrests with comfortable support. Base: Heavy-duty five-star base. Castors: Smooth-rolling castors suitable for office flooring. Mechanism: Adjustable seat height with reliable tilt/rocking mechanism. Finish: Professional office finish, durable and easy to maintain. Assembly: Supplied complete and ready for use. Warranty: Minimum 1-year supplier/manufacturer warranty. 3. 4-Drawer Metal Filing Cabinet Minimum specifications: 11 | Page Type: Four-drawer vertical filing cabinet for A4 docu Tender Link : https://comms.southsudanngoforum.org/c/tenders