Expression of Interest For Recruitment Of A Procurement Assistant For The Support Project To Promote Entrepreneurship, Strengthen Skills, And Support Industrialization (Peac)

Expression of Interest for Recruitment of a Procurement Assistant for the Support Project to Promote Entrepreneurship, Strengthen Skills, and Support Industrialization (Peac) DUTIES AND RESPONSIBILITIES OF THE PROCUREMENT ASSISTANT In general, the Procurement Assistant, under the supervision of the Procurement Specialist, will be responsible for monitoring all procurement activities within the framework of the implementation of the project activities. More specifically, he/she will be responsible for: Participating in updating the projects Procurement Plan data; Participating in the preparation of Bidding Documents for works or supplies, Requests for Expressions of Interest, and Requests for Proposals for consulting services; Ensuring that these documents comply with the observations of the various relevant procurement commissions (special commission and central control commissions); Participating in the preparation of Invitations to Bid for supplies, as well as Requests for Expressions of Interest for consulting services, and ensuring their publication; Assisting in verifying the quality of the Terms of Reference and Technical Specifications; Participating in the preparation and finalization of contracts; Participating in the preparation and notification of Service Orders to commence works or services; Preparing and maintaining an itemized and costed list of goods and services acquisitions; Establishing and updating a physical and digital filing system containing all documents required for post-review by auditors and supervision missions; Assisting, whenever possible, in capacity-building activities for certain project staff in the field of procurement; Producing, on a monthly basis, the status of physical and financial implementation of contracts/agreements in collaboration with the technical services; Filing documentation resulting from procurement and contract monitoring, including invoices, payment statements, acceptance reports, proof of payment, progress reports on works, etc.; Participating in the resolution of disputes related to contract management; Maintaining an up-to-date procurement and contract implementation monitoring table to be submitted monthly to the Bank; Verifying that orders for operational purposes comply with the specifications defined in the contracts; Performing any other duties assigned by his/her superiors. II. REQUIRED QUALIFICATIONS AND EXPERIENCE A. Profile of the Procurement Specialists Assistant Hold at least a university degree (minimum Bachelors degree / BAC +3) in procurement, engineering, law, economics, management, business, or any other related field; Have at least five (5) years of professional experience in procurement; Have held at least one position involving similar responsibilities in a project financed by development partners/donors, in an administration, or in the public sector, supported by a contract, appointment order, certificate of service rendered, or any other document; Have good knowledge of ICT and the Microsoft Office Package and Internet, etc.; Be able to work as part of a team; Be able to work effectively under pressure; Have excellent written and oral communication skills in either French or English, and a good knowledge of the other language. Advantages Good knowledge of the procurement procedures of the African Development Bank (AfDB) or any other development partner/donor. Female candidates are strongly encouraged to apply. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.afdb.org/en/projects-and-operations/procurement