Tenders Are Invited For Market Dialogue: Lighting Hosting Service

1. The Purpose Of The Request For Information The Municipality Of Kirkkonummi Is Preparing A Procurement, The Target Of Which Is The Lighting Hosting Service. With This Request For Information, The Procurement Unit Starts A Market Survey For The Future Procurement. The Aim Of The Request For Information Is: To Survey The Service Providers And Solutions Operating In The Market; To Get Information About The Services, Products And Operating Models Available In The Market; To Collect Suppliers Views On Procurement Implementation Methods, Requirements And Pricing Models; To Support The Preparation Of The Procurement Object, Service Description, Request For Tender And Contract Terms; And To Inform The Market About The Planned Acquisition.2. The Object Of The Procurement Kirkkonummi Municipality Is Preparing A Tender For The Hosting Service Of The Street Lighting Network And Will Carry Out A Market Dialogue To Support The Preparation Of The Procurement. The Object Of The Procurement Is The Technical Hosting And Expert Service Of The Street Lighting Network. The Street Lighting Network Of The Municipality Of Kirkkonummi Consists Of Approximately 10,000 Lamps, 170 Lighting Centers And A Lighting Network Of Approximately 300 Kilometers Long, As Well As Related Structures, Equipment And Systems. The Acquired Management Service Is Estimated To Be Involved In The Coordination, Preparation And Administration Of Around 300 Maintenance Procedures, 200 Defect Reports And A Few Investment And Renovation Projects, Tenders And Other Expert Assignments Every Year. The Goal Of The Service Is To Support The Municipality In The Safe, Reliable, Energy-Efficient And Cost-Effective Management Of The Street Lighting Network, As Well As In The Planned Life Cycle Management Of The Property. The Service Initially Includes Basic Housekeeping, Expert Services And Construction And Project Services. The Preliminary Tasks Of The Service Include Reporting, Budgeting Support, Coordination And Supervision Of Maintenance, Control Of The Processing Of Fault Reports, Information Management, Coordination Of Network Information System Maintenance, Investigation And Expert Tasks Related To Network Development, And Expert Tasks Supporting The Preparation Of Tenders. The Property Manager Acts As The Clients Expert And Construction Support In The Projects, While Separately Procured Contractors Are Responsible For The Implementation Of The Projects. The Final Content, Scope, Division Of Tasks And Procurement And Pricing Model Of The Service Are Defined On The Basis Of Market Dialogue And Procurement Preparation Before The Actual Tender Is Launched. 3. Instructions For Answering The Request For Information We Ask That You Submit The Answers No Later Than 28.09.2026 At 12:00 By E-Mail To The Address: Sä[email protected] Please Mark The Subject Of The E-Mail As: [Market Dialogue: Lighting Hosting Service] The Answers Are Requested To Be Submitted Primarily By Filling Out The Attached Question Form And Returning It As An Attachment. Suppliers Can Supplement Their Answers With Separate Attachments, Such As Service Descriptions, Process Or Operational Model Descriptions, Responsibility Distribution Models Or Other Material Describing The Implementation Of The Service.4. Market Dialogue The Procurement Unit May, At Its Discretion, Invite Actors Who Responded To The Market Dialogue To Detailed Discussions To Support Procurement Preparation. Detailed Market Dialogue Can Be Carried Out, For Example: As Additional Written Questions; Or As A Comment On The Material Prepared By The Procurement Unit. Participating In The Market Dialogue Is Voluntary And Participation In It Is Not A Prerequisite For Participating In A Subsequent Tender. 5. Information About The Procedure This Request For Information Is Not A Procurement Notice, Advance Notice, Request For Tenders Or An Invitation To Submit An Offer. Publishing The Request For Information Does Not Initiate The Procurement Procedure. The Procurement Is In The Preparation Phase, And The Procurement Unit Has Not Made Any Final Decisions On The Purpose Of Procurement, Scope, Implementation Method, Contract Period, Procurement Procedure, Bid Comparison Or Schedule. The Information Presented In The Request For Information Is Based On The Procurement Units Current Plans. The Content, Scope, Requirements, Implementation Method And Schedule Of The Procurement May Also Change Substantially During The Preparation. The Procurement Unit Can Use The Answers Received Based On The Request For Information In The Further Preparation Of The Procurement. The Request For Information Does Not Oblige The Procurement Unit To Carry Out The Procurement Or Start The Procurement Procedure. The Initiation Of A Possible Public Tender For The Procurement Will Be Decided Separately. The Request For Information And The Answers Given To It Are Not Binding On The Procurement Unit Or The Supplier Who Responded To The Request For Information. Responding To The Request For Information Is Not A Prerequisite For Participation In A Possible Subsequent Tender And Does Not Affect The Bidders Position In A Possible Future Procurement Procedure. The Procurement Unit Does Not Pay Compensation For Responding To A Request For Information Or Participating In A Market Dialogue. 6. Publicity And Confidentiality The Responses Submitted To The Request For Information Are Documents Of The Procurement Unit. If, In The Editors Opinion, The Answer Contains Business Secrets Or Other Confidential Information, Please Identify This Information Clearly In The Answer And Separate It From Other Material As Far As Possible. The Procurement Unit Evaluates The Publicity And Confidentiality Of The Documents In Accordance With The Current Legislation. The Municipality Of Kirkkonummi Treats The Information Provided By Registered Journalists Confidentially, And The Names Or Other Information Of The Journalists Will Not Be Published.