Tenders Are Invited For Provide Professional Car Hire Services To Raising The Village

Tenders are invited for Provide Professional Car Hire Services to Raising the Village. Location: KIGALI Deadline: Friday, 25/09/2026 17:00 Back ground Raising The Village (RTV) partners with last-mile rural communities to support sustainable pathways out of ultra-poverty. RTV operates across multiple regions in Rwanda, delivering eld-based programs and providing operational support through regional and head office teams. Due to the rural and hard-to-reach nature of RTVs areas of operation, the organization requires reliable, well-maintained, and GPS-enabled hired vehicles to ensure uninterrupted program implementation, accountability, and cost control. RTV therefore invites qualied and experienced car hire service providers to submit proposals for the provision of vehicles on an as-needed basis across all operational regions for the year 2026-2028. Purpose of the Assignment The purpose of this assignment is to engage professional car hire service providers capable of supplying safe, reliable, and GPS-tracked vehicles to support RTVs operational, administrative, and programmatic activities across Rwanda. The car hire services will support: Program supervision and monitoring Field movements to last-mile communities Staff transportation for operational and administrative purposes Transportation of inputs Scope of Services 1.3 Vehicle Provision The service provider shall supply roadworthy vehicles suitable for both urban and rugged rural terrain, including but not limited to: SUVs (e.g., Toyota Land Cruiser, Prado, or equivalent) 4x4 vehicles suitable for rough terrain Buses / Coaster buses for staff and group movements Vans Double-cabin pickups Sedan/ saloon vehicles (where applicable) Trucks for transporting inputs All vehicles must be: Mechanically sound and roadworthy Clean and well maintained Comprehensively insured Geographic Coverage The provider must be capable of supporting operations in all RTV operational regions: Eastern Region Northern Region South Western Region Mid-Western Region Central Region GPS Tracking Requirement (Mandatory) All hired vehicles must be tted with functional GPS tracking systems. The GPS system should: Enable real-time vehicle tracking Capture and store trip history, distance (KM), speed, and idle time Provide dashboards or periodic reports Support reconciliation of cost per kilometer (Cost/KM) and usage accountability Access credentials or GPS reports must be shared with RTV upon request. Driver and Vehicle Management Where driver-inclusive hire is provided, the service provider shall ensure: Qualied drivers with valid driving licenses Drivers familiar with local terrain and safety protocols Zero tolerance for unsafe driving practices Regular vehicle servicing and maintenance Immediate replacement of vehicles in case of breakdown Valid motor third-party and comprehensive insurance coverage Service Standards and Compliance Vehicles must comply with all Rwanda trac regulations Provider must adhere to RTV safeguarding, security, and operational policies Vehicles must be presented in clean and roadworthy condition at all time The car hire services must therefore be capable of supporting operations across these regions in a timely, exible, and cost-effective manner. Reporting and Documentation The service provider shall submit: Monthly vehicle usage reports indicating: Trips undertaken Kilometres covered Regions served Daily Logs for Dry Hire GPS tracking reports as required Copies of valid: Insurance certicates Logbooks Inspection certicates where applicable/Vehicle inspection forms. Tender Link : https://www.jobinrwanda.com/job/terms-reference-provide-professional-car-hire-services-raising-village