Tenders Are Invited For Conference Services

Tenders are invited for Conference Services for a Capacity Building Training in Lviv Oblast, Ukraine, on 28-30 October 2026 in Accordance with the Requirements, Terms and Conditions Stipulated Herein. 1 Single occupancy room with breakfast and city tax included for 50 pax for 4 nights (26- 30 Oct 2026) 200 Each 2 15 parking lots for 4 days 60 Each 3 Conference room for 50 pax (28-30 Oct) 3 Day 4 2 laptops 3 Day 5 1 multimedia projector with a screen and a remote slide changer 3 Day 6 1 flip chart 3 Day 7 1 Multifunction copying machine/printer B&W (e.g. estimated number of copies 500) 3 Day 8 1 remote slide changer 3 Day 9 2 wireless microphones 3 Day 10 1 stand or table for speakers 3 Day 11 1 web/ IP camera 3 Day 12 2 portable microphones 3 Day 13 Equipment for online streaming on Zoom (as per ToR) 3 Day 14 Internet access (Wi-Fi) 3 Day 15 Badges 55 Each 16 Name shields for speakers 6 Each 17 Other stationery (1 block of flip chart paper, 1 block of A4 paper, 1 set of markers, 3 Road-map signs, 1 extension cord) - Lump sum 18 Visibility materials with delivery (as per ToR) - Lump sum 19 Coffee break for 50 pax for 3 days 150 Each 20 Lunches for 50 pax for 3 days 150 Each 21 Dinners for 50 pax for 4 days 200 Each 22 Water 1.5 bottles per person per day for 3 days 225 Each 23 Transportation to/from the railway station to the venue and back (up to 50 pax) 2 Each 24 Event manager 3 Day 25 Travel expense compensation for 50 participants (2500 UAH per pax) 50 Person 50 EUR 2500 26 Other expenses (If any, description and unit price to be provided) ITB-SEC-758418-2026 11 27 VAT amount (if any) Total Final and All-Inclusive Price Quotation (specify currency) General 4. Submission of Bids in response to this ITB should be sent to [email protected] Do not copy to any other OSCE email! The Email Subject should include the reference: ITB-SEC-758421-2026 5. Bid must be received no later than 12:00 hrs (CET), on Tuesday, 21 September 2026. 6. Bids have to include detailed information demonstrating compliance with the requirements, terms and conditions of this ITB. It is the responsibility of the Bidder to verify all aspects of the offered services, prior to submitting a Bid. 7. The OSCE reserves the right to split an award between any Bids in any combination as it may deem appropriate and the Bidders must be willing to accept partial awards. Bid Format The Bid has to be submitted in two separate parts, a TECHNICAL AND FINANCIAL PART. 8. The Technical Bid shall address all aspects of the Terms of Reference (Annex D) and the Technical Compliance Form (Annex E). The Technical Bids must respond to the TOR and provide, as a minimum, all the information needed for the purpose of awarding a Contract (Purchase Order). The Technical Bids MUST NOT contain any price or cost information 9. The Financial Bid shall contain clear, concise price information presenting all costs associated with the requirement to be inserted on the Pricing Form (Annex F). The VAT (if applicable) has to be indicated in a separate column. 10. OSCE preferred payments terms are 30 days upon receipt of services and final invoice. Tender Link : https://procurement.osce.org/tenders