Bids Are Invited For Motor Vehicle Inspection Stickers - Nb

Motor Vehicle Inspection Stickers - Nb . Estimated Quantityto Be Delivered As And When Required For The Period Indicated At The Request Of The Department. Quantities Or Dollar Values Stated Are An Estimate Made In Good Faith And May Vary Considerably. The Province Of N.B. Reserves The Right To Purchase More Or Lesser Amounts Depending On Requirements. This Procurement Is Subject To The Provisions Of The Canadian Free Trade Agreement, The Canada-European Union Comprehensive Economic And Trade Agreement, The Agreement On Government Procurement Under The World Trade Organization And The Comprehensive And Progressive Agreement For Trans-Pacific Partnership. Bidders Are Requested To Include Specifications On Product Quoted With The Bid. When Samples Are Requested By The Province, The Samples Will Remain The Property Of The Province Of N.B. For A Two (2) Year Period. If Vendors Want The Samples Returned After The Two (2) Year Period, This Must Be Requested In Writing On The Packing Slip, Attached To Each Individual Sample, When Submitted. On This Request The Vendor Must State The Method Of Return That Will Be Charged To Their Company. No Totals Required. New Brunswick Manufacturer By Stating Yes In The Input Box, I Confirm That I Am A Manufacturer Of Goods With A Place Of Business In New Brunswick. Place Of Business Means An Establishment Where A Manufacturer Regularly Conducts Its Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. New Brunswick Vendor By Stating Yes In The Input Box, I Confirm That I Am A Vendor Of Goods With A Place Of Business In New Brunswick. Place Of Business Means An Establishment Where A Vendor Regularly Conducts Its Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. Decals Scope This Invitation To Tender (Itt) Is To Establish An Estimated Quantity Contract For The Printing And Delivery Of Motor Vehicle Inspection Stickers On An As And When Required Basis On Behalf Of The Department Of Justice And Public Safety - Motor Vehicle Branch. This Contract Will Be For An Initial Three (3) Year Term, From November 1, 2026, To October 31, 2029, With The Option To Renew For An Additional Six (6) One (1) Year Terms Upon Written Agreement By Both Parties. Option Year Pricing Pricing Will Be Subject To Negotiation Of A Satisfactory Contract Price Not To Exceed The Tendered Price Plus Any Published Increase In The New Brunswick Consumer Price Index (Cpi). If A Mutually Agreed Upon Price Cannot Be Reached Gnb Reserves The Right To Re-Tender, Re-Award Or Delete The Item(S) In Question. Specifications Please Refer To The Item Descriptions Below And The Associated Documentation Attached. Printing Requirements Actual Size: 2.125W X 2.5H (With Perf). Font: Myriad Pro. Screen Print Black, See Contract Specification Document For Color. Stickers Are To Be Kiss Cut & Have Rounded Corners. Security Feature Is To Be Visible By Black Light. Perforation On The Exterior Of Sticker On Each Side. Packaging: 10/Set, 10 Sets/Bundle, 5 Bundles/Box, 10 Boxes/Case (5000 Each/Case). Packaging Is Required As Specified Or Shipment Will Be Returned To The Vendor, At Their Expense For Repackaging. Quality Assurance Checks On Case Contents And Sequential Numbering Used Is Expected. No Changes To Cover. The Docket Number Is To Appear On The Cover Of Each Book. See Attachments (Sticker Samples, Specifications For Various Motor Vehicle Inspection Programs Stickers And Schedule A- Supplementary Specifications For Motor Vehicle Inspection Programs Stickers) Note: The Background Is Colored Other Than The Bottom Portion Where The Sticker Number Is And The Border Around The Complete Sticker Is Transparent. Proof Sent To Alan Killam At [email protected] For Approval Prior To Printing. Overruns Will Not Be Accepted. Missing Numbers Must Be Indicated On Packing Slips. Defective/Damaged Products Defective Products Will Be Returned To The Supplier At No Cost, Including Freight Charges, To The Client(S). The Bidder Must Accept, And Process All Claims Within Seven (7) Business Days Of Claim Submission By Client For All Items Reported As Damaged, Defective, Not Received Or Otherwise Returned To The Supplier In The Manner In Which The Payment Was Received. Submittals Bidders Should Provide Specifications / Product Information For The Adhesive, Material, Safety Features, Type Of Color Ink, With Their Bid Submission. Bidders Should Also Submit The Completed Appendix A - Mandatory Requirements With Their Bid Submission. Estimated Quantity Quantities Stated Are An Estimate Made In Good Faith For Bidding Purposes And May Vary Considerably. The Province Of N.B. Reserves The Right To Purchase More Or A Lesser Amount Depending On Requirements. Delivery Upon Receiving An Official Release Against This Contract, The Goods Should Be Delivered Within 90 Days. Termination Of Contract If Anytime During The Contract, The Bidder Is Not In Compliance With The Contract Requirements With Regards To The Inspection Stickers Being Durable And Withstanding Normal Usage For The Required Period Of Time Or Due To Quality Control Or Expected Delivery, The Province Of New Brunswick Reserves The Right To Cancel The Contract After Notifying The Bidder Of The Non-Compliance. If The Contract Has Been Terminated, The Department Shall Pay To The Supplier Such Amounts As Are Properly Attributable To The Work Performed Or Costs Or Financial Commitments Incurred Prior To The Date Of Termination Which Cannot Otherwise Be Avoided. All Work Authorized By This Contract Prior To The Effective Date Of Termination Shall Be Completed By The Supplier As If This Contract Was Still In Full Force. Contract Award Criteria This Contract Will Be Awarded To The Lowest Compliant Bid That Meets Or Exceeds To Specifications And Requirements Listed In This Invitation To Tender Document And Attachements. Bidder(S) Should Demonstrate Any Additional Security Features That Exceed The Requirements Detailed In The Specifications And Appendix A. If Awarded The Department Of Justice And Public Safety - Motor Vehicle Branch Reserves The Right To Include Any Enhanced Features To The Contract. Bidders Are Requested To Bid On All Items To Be Considered Compliant For Award. Samples Prior To Contact Award, The Compliant Bidder Will Be Contacted And Required To Provide Samples Of The Proposed Completed Blue And Rejection Stickers, As Well As A Color Samples Of The Red, Silver, Purple And Green, Of The Product To Motor Vehicle Branch Within 7 - 10 Days, For Evaluation To Assess Compliance For That Specific Supplier Based On The Submitted Samples And Only Proceed To The Next Bidder If The First Does Not Meet The Required Standard. The Samples Shall Be The Same Product Submitted In Their Bid Submission. References Prior To Contract Award, The Department Of Justice And Public Safety May Consult With Other Owners, As Well As Other Departments And Agencies Of The Province Of New Brunswick And Other External Jurisdictions, To Collect Information About The Bidders Previous Product Performance Over The Preceding Five (5) Years. The Bidders Bidding Submission Shall Be Disqualified If The Results Of The Aforementioned Consultations Are Unsatisfactory To The Department In Its Sole And Absolute Discretion. Upon Contract Award The Successful Bidder Must Submit A Letter Signed By An Officer Of Each Company Which Is To Supply The Adhesive And The Sticker Materials Required, Specifying The Date By Which That Supplier Certifies That Those Materials Shall Be In The Possession Of The Bidder. How To Submit Pricing Bidders Are Invited To Submit Their Unit Price--The Price For A Single Product Within The Tender Item--Under The Unit Price Including Discount Column. Bidders Should Then Multiply Their Unit Price By The Quantity/Unit To Calculate The Extended Price. The Unit Price Including Discount And Extended Price Column Directly On This Invitation To Tender. The Total Including All Charges Should Not Include Taxes. Unit Price Must Include Bonded Shipping/Delivery Charges. All Unit Prices Are To Be Reflected In The Landed Cost Which May Also Include Any Testing And Delivery Of Testing Of Materials, Delivery Of Samples, Etc. Bidder Questions All Inquiries Should Be Received Seven (7) Calendar Days Prior To The Closing Date; Any Inquiries Received Less Than Seven (7) Calendar Days Prior To The Closing Date Cannot Be Guaranteed A Response. Please Reference The Tender Number And Closing Date Within Your Communications To Ensure A Prompt And Accurate Reply. Requirements Bidders Are Required To Sign And Date Their Bid In The Space Provided Below. This Is A Tender Notice Only. In Order To Submit A Bid, You Must Obtain Official Tender Documents From The New Brunswick Opportunities Network, Another Authorized Tendering Service Or As Indicated In The Tender Notice. Instructions For Bid Submission 1. Bids Will Only Be Accepted By Electronic Transmission As Follows: A. By E-Bidding Through Nbon (When E-Bidding Is Possible); Or B. By Fax To: (506) 444-4200 (Fax To Dedicated Mailbox). Note: Proposals In Response To A Request For Proposals (Rfp) Will Not Be Accepted By Fax; Or C. By Email To [email protected] Or [email protected] (Do Not Submit Bids To Any Other Email). Click Here Instructions For Bid Submission By Email For Important Instructions On How To Submit Bids By Email. D. Please Refrain From Submitting Your Bid Through Multiple Electronic Channels To Avoid Duplicate Bids. 2. All Bids Must Be Properly Signed By An Authorized Person. A. For Bids Submitted By Email Or Fax: Typed Signatures (In Any Font) That Are Not On The Bid Itself (I.E. In The Body Of The Email Or On The Fax Cover Sheet) Will Not Be Accepted. 3. All Bids Must Be Legible, Properly Completed And Contain The Proper Solicitation Number. 4. The Proponent Is Solely Responsible For Ensuring That The Bid Submission In Its Entirety, Including All Attachments, Is Received Before Closing Date And Time As Indicated On The Solicitation Documents. A. The Proponent Bears All Risk Associated With Delivering Its Bid By Electronic Submission, Including But Not Limited To Delays In Transmission Between The Proponents Computer And The Provinces Electronic Mail System, Nbon Or Fax. B. The Date And Time Of Official Receipt Of The Bid Will Be The Time Of Receipt Recorded In The Nbon System (For E-Bids) Or The Time Of Receipt In The Provinces Electronic Mail System (For Fax And Email Bid Submissions). 5. All Bids Must Be Stated In Canadian Funds. Sales Taxes Should Not Be Included In The Unit, Extended Or Total Prices. 6. All Tenders Must Be Ddp (Delivery Duty Paid), Per Incoterms 2020 Ddp. The Seller Bears All Costs And Risks Until The Goods Are Delivered To The Buyer At The Named Place Of Destination, Ready For Unloading, And Cleared For Import, Including All Duties And Taxes. 7. This Invitation Is Being Conducted Under The Provisions Of The Procurement Act And Regulation 2014-93 As Of The Date Of The Issuance Of The Invitation. Questions: Written Questions Relating To This Opportunity May Be Submitted To The Address Provided Below Via Email By Clicking On Questions. Please Be Sure To Include The Solicitation/Tender Number In The Subject Line. Email Address: [email protected] Note: This Email Account Is Strictly For The Receipt Of Questions On Open Opportunities. This Email Is Not For The Submission Of Bids. Excluded Jurisdictions 1. In Accordance With Section 162.1 Of Regulation 2014-93 Under The Procurement Act, Us Bids For This Solicitation May Be Refused At The Sole Discretion Of The Government Of New Brunswick. Refused Bids Will Not Be Returned And There Will Be No Further Notification To Refused Bidders. 2. For The Purpose Of This Section: 2.1 Us Bid Means A Bid Submission From: A) A Us Entity, Or B) A Joint Venture, Syndicate, Partnership Or Other Business Combination Or Cooperative Arrangement In Combination With A Us Entity That Is Submitted From A Place Of Business Within The United States Of America. 2.2 Us Entity Means A) A Business Or Professional Organization, Including Without Limitation A Corporation, Partnership, Joint Venture, Professional Corporation, Limited Liability Company, Sole Proprietorship, Trust Or Association Or Other Commercial Organization, That Is Created, Established, Formed Or Incorporated In Any Jurisdiction In The United States Of America; And B) Any Entity That Is Owned Or Controlled By An Entity Listed In Paragraph 2.2(A); And 2.3 Place Of Business Means An Establishment Where A Vendor Or Manufacturer Conducts Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. Tariffs Price Adjustments Suppliers Should Prepare Bid Submissions Based On Information And Costs Known At The Time Of Submission. If The Price Of Any Goods Included Within This Solicitation Is Affected By New, Previously Undisclosed Tariffs Or Duties Implemented After The Bid Submission Period Has Closed, The Awarded Supplier(S) May Request A Price Increase From The Government Of New Brunswick (Gnb) To Offset The Increased Costs (A Tariff Price Adjustment) As Outlined In This Section. Before Requesting A Tariff Price Adjustment From Gnb, Suppliers Should First Seek Refund Or Relief From Applicable Federal And Provincial/Territorial Government Applicable Tariff Relief Programs. If The Supplier Is Unable To Obtain Financial Relief Or Support From Federal And/Or Provincial/Territorial Governments, Suppliers May Request A Tariff Price Adjustment From Gnb For The Affected Goods, After Providing Sufficient Evidence That Financial Relief Or Support Was Denied. Suppliers Must Substantiate Any Tariff Price Adjustment Request With Supporting Information And Documentation Satisfactory To Gnb In Its Sole Discretion, Including But Not Limited To: 1) A Detailed Description Of The Goods On Which A Price Increase Is Sought, The Associated Hs Codes, And The Applicable Tariffs; 2) Detailed Breakdown Of How Tariffs Have Impacted The Suppliers Operations And/Or Supply Chain, Including Raw Materials, Production, And Shipping; 3) A Cost Comparison Before And After The Tariffs, Showing How They Directly Impact The Suppliers Pricing, And The Suppliers Plans To Mitigate Cost Pressures; 4) Evidence Demonstrating The Suppliers Inability To Source The Goods Or Substitutes From Non-Us Suppliers, Or Other Factors Preventing The Sourcing Of The Goods Or Substitutes From Non-Us Suppliers (E.G., Contractual Obligations); And 5) Any Supportive Or Corroborative Information, Such As Communications From The Suppliers Supply Chain Or Logistics Partners, Which Confirms The Impact Of Tariffs On The Suppliers Costs. Requests For Tariff Price Adjustments Should Be Sent To The Contact Person On The Purchase Order Or Contract. Acceptance Of Any Price Increase Is Solely At The Government Of New Brunswicks Discretion, And Subject To Any Conditions Imposed At The Time Of Approval. All Bids Will Be Deemed To Have Been Submitted In Contemplation Of The Above Noted Potential Adjustments To Price. By Submitting A Bid, Each Supplier Acknowledges That The Other Suppliers Who Have Submitted Bids May Obtain A Tariff Price Adjustment In Accordance With The Requirements Noted Above, And Waives Any Claim, Action Or Proceeding Against Gnb Relating To A Tariff Price Adjustment To Any Contract Arising From This Solicitation. A Bidder Must Obtain Official Solicitation Documents From A Distribution Service, Authorized By The Minister Of Service New Brunswick, In Order To Submit A Bid. The Current Authorized Distribution Services Are The New Brunswick Opportunities Network (Nbon) (Operated By Service New Brunswick, Province Of Nb), Bidsalert (Operated By Tendering Publications Ltd.) And Merx (Operated By Mediagrif Interactive Technologies). Bids Should Be Submitted On The Official Bid Documents Obtained From These Authorized Distribution Services. The Atlantic Provinces Standard Terms & Conditions For Goods And Services Apply To This Procurement And Are Considered To Be Incorporated Into This Document. By Submitting A Bid, You Agree And Accept These Terms And Conditions. Current Atlantic Provinces Standard Terms And Conditions Are Available On The New Brunswick Opportunities Network, The Council Of Atlantic Premiers Website Or From An Authorized Service Provider. Solicitation Documents Will Be Provided In Either Of The Province Of New Brunswicks Two Official Languages; English Or French Upon Request. The Province Of New Brunswick Reserves The Right To Negotiate Pricing, Value Added And Other Savings Opportunities With The Successful Proponent At Time Of Award And Throughout The Contract. All Suppliers Engaged To Deliver Services On Behalf Of The Government Of New Brunswick Must Ensure Compliance With The Official Languages Act In The Delivery Of Those Services. For More Information, Please Refer To The Official Languages Act. All Discounts Quoted Will Be Considered To Be Without Limitations. Under Canadian Law (And International Agreements), Your Bid Must Arrive Separately And Independently, Without Conspiracy, Collusion Or Fraud; See Http://Www.Competitionbureau.Gc.Ca/Eic/Site/Cb-Bc.Nsf/Eng/Home For Further Information. Award Of Contracts: No Contract Shall Be Awarded And No Payment Shall Be Made To A Vendor Unless Authorized By The Minister Or His Delegates. The Minister May Make An Award To The Preferred Vendor Conditional On The Negotiation And Acceptance Of A Detailed Contract Between The Province And The Vendor. In Such Cases, Should The Detailed Contract Negotiations Not Be Completed In A Reasonable Period Of Time, The Province Reserves The Right To Discontinue Negotiations With The Vendor And Subsequently Enter Into Negotiations With The Second Preferred Vendor. Pay Equity Does Your Organization Have 50 Or More Employees? The Government Of New Brunswick Is Committed To Encouraging And Incentivizing The Adoption Of Pay Equity By Employers Doing Business With Government. Prior To The Award Of Procurements For Goods And Services Valued Over $1,000,000, Suppliers, With Fifty (50) Or More Employees Will Be Required To Complete The Pay Equity Learning Module Developed By The Womens Equality Branch. Suppliers Should Provide A Copy Of Their Certificate Of Completion With Their Bid Submission. To Complete The Online Module And Obtain Your Certificate, Please Click Here Pay Equity Learning Module. For Questions, Please Contact The Pay Equity Bureau Toll Free: (877) 253-0266 Or By Email: [email protected]. No Right Or Duty, In Whole Or In Part, Of The Vendor Under A Contract Issued May Be Assigned Or Delegated Without The Prior Consent Of The Strategic Procurement Branch. Unless Indicated Otherwise In This Tender Notice Or Attached Documents, All Prices Must Be Extended And Totalled. All Suppliers Engaged To Deliver Goods Or Services To The Government Of New Brunswick Must Ensure Compliance With The Designated Materials Regulation In The Provision Or Delivery Of Those Goods Obligated Under That Regulation. Please Refer To Recycle Nbs Website And The Designated Materials Regulation For Specifics. Direct Deposit The Province Of New Brunswick Uses Direct Deposit As The Standard Method Of Issuing Payments. Suppliers Are Encouraged To Send A Completed Direct Deposit Form To Service New Brunswick (E-Mail Address Is Indicated On The Form). Please Click On The Link Below To View The Direct Deposit Form. Https://Www2.Snb.Ca/Content/Dam/Snb/Procurement/Directdepositvirementdirect.Pdf Payment Of Invoices Payment Of Invoices Is The Responsibility Of The Department Or Organization To Whom The Goods Are Shipped Or Services Are Supplied. Nb Preferential Treatment Where Trade Agreements Dont Apply, Or Where Permissible Under The Applicable Trade Agreements And The Regulations Under The Procurement Act, Service New Brunswick Reserves The Right To Apply Preferential Treatment In The Evaluation Of Bid Submissions From A Prospective New Brunswick Supplier Or Contractor, In Accordance With The New Brunswick First Procurement Policy. To Learn More About Eligibility, Conditions, And How Preferential Treatment Is Applied, See The New Brunswick First Procurement Policy.