Tenders Are Invited For Repair And Maintenance Services – Introduction Of Central Dms

Repair And Maintenance Services – Introduction Of Central Dms. Hereon Intends To Introduce A Company-Wide Document Management Platform (Dms) In Order To Sustainably Modernize And Standardize The Management, Processing And Provision Of Business-Relevant Information. As Part Of A Cross-Departmental Requirements Analysis, The Existing Working Methods, Document Processes And Information Flows Were Examined Together With The Departments. It Became Clear That Documents And Information Are Now Managed In Different Systems, Drive Structures, Specialist Applications And Personal Files. The Resulting Media Disruptions, Multiple Filings And Different Working Methods Make Cross-Departmental Collaboration More Difficult And Lead To Increased Search Effort And Uncertainty Regarding The Timeliness And Reliability Of Information. At The Same Time, There Are Already Numerous Established Specialist Applications And Information Systems That Will Continue To Fulfill Their Core Tasks In The Future. The Aim Of The Project Is Therefore Not To Replace These Systems, But Rather To Meaningfully Integrate Them Into A Common Information Platform. This List Of Services Describes The Functional, Technical And Organizational Requirements For The Future Dms Platform And Serves As The Basis For Selecting A Sustainable, Economical And Long-Term Solution. The Future Solution Is Intended To Serve As A Central Information Platform And Support The Entire Life Cycle Of Documents And Information - From Recording, Processing And Sharing To Audit-Proof Archiving And Compliant Deletion. The Focus Is Not On Individual Documents Or Technical Functions, But On Efficient Support Of Employees Daily Work Processes. Information Should Be Managed Uniformly, Regardless Of Where It Is Created, Quickly Found, Provided Securely And Made Usable Throughout The Organization. The Introduction Of The Dms Platform Also Aims To Gradually Reduce Existing Isolated Solutions, Establish Uniform Standards For Information Management And Create A Technological Basis For The Further Digitalization Of Administrative Processes. Modern Technologies, Especially Ai-Supported Functions, Are Intended To Support Employees In Their Daily Work And Further Improve The Quality And Efficiency Of Information Processing. In Summary, The Project Goals Can Be Described As Follows: - Introduction Of A Company-Wide Uniform Information Platform For The Management Of Business-Relevant Documents And Information - Improvement Of Cross-Departmental Collaboration Through Common Information Stocks And Standardized Working Methods - Reduction Of Double Filing And Ensuring A Clear And Comprehensible Information Base - Acceleration