Expression of Interest For Supply And Installation Of Furniture, Fixtures And Equipment (Ff&E)

Expression of Interest for Supply and Installation of Furniture, Fixtures and Equipment (FF&E). Location: kigali Deadline: Thursday, 10/09/2026 10:00 1. Introduction & Background Rwanda Medical Supply (RMS) is undertaking the interior fit-out of its new Administrative Block located in Kigali Special Economic Zone. To ensure functionality, professionalism, and compliance with institutional standards, RMS requires the supply and installation of custom made of Furniture, Fixtures, and Equipment (FF&E) as per the approved Interior Design Presentation. This procurement shall be conducted in accordance with the Rwanda Medical Supply Ltd Revised procedure manual of 2025. 2. Objectives To supply custom made and install FF&E in line with the approved design specifications. To ensure ergonomic, durable, and professional furniture solutions that reflect RMSs institutional identity. To complete installation within the strict project timeline of Four (4) months from contract signing. 3. Scope of Works The successful bidder shall be responsible for: Supply Manufacturing or sourcing of approved FF&E items. International/local shipping, customs clearance, and delivery to site. Secure warehousing and inventory management until installation. Installation Assembly and placement of all FF&E items as per layout drawings. Coordination with other contractors (MEP, interior finishes). Removal of packaging, debris, and site cleanup for facility operation/utilization. Final handover with itemized inventory and installation report. 4. Technical Specifications Refer to Annex A: Interior Design Specifications (to be provided separately). 5. Timeline & Deliverables Month 2: Procurement, manufacturing, and shipping. Month 3: Delivery to site and commencement of installation. Month 4: Completion of installation, site cleanup, and final handover. Deliverables: Shop drawings (whenever necessary) Furniture and material Catalogue or samples Weekly progress reports. Final installation completion certificate signed by RMS Project Manager Only applicants obtaining a minimum technical score of 70 out of 100 and meeting all mandatory qualification requirements shall be considered for shortlisting. Litigation and Non-Performance Declaration The bidder shall provide a declaration disclosing: Any current or pending litigation that may materially affect its financial or operational capacity; Any contract terminated for non-performance within the last five (5) years; Any history of suspension, debarment or exclusion from public procurement or donor-funded procurement. RMS may verify such information during the due diligence process. 7. Administrative Documents The bidder shall be required to submit the following requirements; Valid Tax Clearance certificate Valid RSSB certificate if applicable Companys registration certification 8. Submission Instructions bidders must be submitted a well printed bids, properly bound and presented in two copies, one of which is the original, must be couriered or hand-delivered in a sealed envelope marking the reference number of the tender must be submitted at the reception of the address below before 10/09/2026 at 10:00AM local time. Late bids will not be accepted. Bids opening will be the same day at 10:30am local time at the following address. Rwanda Medical Supply (RMS) LimitedVillage: Virunga, Cell: Kibaza, Sector: Kacyiru , District: Gasabo, KN 8 Ave, Kigali All interested bidders may obtain some complementary information by writing on the email [email protected] copy to [email protected] within three-sixths (3/6) of the deadline period for the submission of tenders as of the date of tender notice publication days before the fixed deadline for the submission of bids. Tender Link : https://www.jobinrwanda.com/job/request-expression-interest-reoi-supply-and-installation-furniture-fixtures-and-equipment-ffe