Tenders Are Invited For Archiving Services – Archive Retro-Digitization Services

Archiving Services – Archive Retro-Digitization Services. The Object Of This Purchase Is The Purchase Of Specialized Services For The Retro-Digitization Of Documents Related To The Physical Archive Owned By The General Directorate Of Taxes And Local Taxes Sector 3, For An Estimated Volume Of 10,000 Linear Meters Of Archive. The Services Requested Are Aimed At Converting Documents From Physical Format To Digital Format, As Well As Ensuring Their Archival And Technical Compliance, In Order To Implement An Efficient Electronic Document Management System, Which Ensures Fast, Secure And Legal Access To Stored Information. The Services That Are The Subject Of The Purchase Include, But Are Not Limited To, The Following Activities: - Retrieval, Handling And Organization Of Existing Physical Documents In The Institutions Archive; - Document Scanning To Technical Parameters That Ensure Legibility, Integrity And Fidelity Of Digital Reproduction; - The Indexing And Association Of Metadata Related To Each Document Or File, In Order To Facilitate The Identification And Quick Retrieval Of Information; - The Structured Organization Of Digital Documents, So That They Can Be Integrated Into Existing It Systems For Electronic Document Management; - Checking The Quality Of The Images And The Correctness Of The Indexing, To Ensure A High Level Of Accuracy And Compliance; - Delivery Of Physical Documents, Together With The Resulting Digital Archive The Final Result Of The Contract Will Consist Of: - Digitized And Indexed Documents, Organized In A Logical And Coherent Structure; - An Organized And Easily Accessible Archival Fund, Which Allows The Quick Retrieval Of Documents And Their Integration Into The Institutions Electronic Workflows. By Making This Purchase, The Aim Is To Create A Structural And Digitized Archive, Which Ensures Transparency, Information Security, Operational Efficiency And Compliance With Applicable Legal Regulations In The Field Of Archival And Document Management. Estimated Minimum Quantity /Year (Ml): 2,000 Estimated Maximum Quantity /Year (Ml): 5,000 Estimated Minimum Quantity /2Years (Ml): 4,000 Estimated Maximum Quantity /2Years (Ml): 10,000