Request for Proposal For Lead Trainer - Cultural Event Planning & Applied On-The-Job Delivery (P3)

Request for proposals for Lead Trainer - Cultural Event Planning & Applied On-the-Job Delivery (P3). Closing Date: Monday, 31. Aug 2026 Intervention Sector(s): Culture, Development ABOUT INJAZ LEBANON INJAZ Lebanon is a Lebanese registered non-profit organization established in 2001 and a member of INJAZ Al-Arab and Junior Achievement (JA) Worldwide, the worlds fastest-growing youth organization. Our mission is to inspire and prepare young people to succeed in a global economy. Through hands-on, experiential programs in Entrepreneurship, Financial Literacy, and Work Readiness, we bridge the gap between education and the world of work, helping young people develop practical skills, entrepreneurial mindsets, and the confidence to create opportunities for themselves and their communities. We work in partnership with public and private schools, universities, community organizations, the private sector, and development partners to reach and support youth across Lebanon. ABOUT STEP UP The Step-Up regional program is designed to support 36 marginalized youth working in cultural, creative, and crafts-related fields across Lebanon, Jordan, and Palestine. The program aims to turn artistic, digital, and technical skills into realistic, community-based livelihood opportunities through structured online learning and applied on-the-job training. Overview INJAZ Lebanon is looking for an expert Lead Trainer for Package 3 of the Step-Up program. The trainer will lead an applied on-the-job training program comprising 5 in-person training days (5 days in Lebanon), 3 online training days for participants from Gaza, and 5 online mentoring sessions (90 minutes each). The primary objective is to mentor participants in planning and executing real cultural events (1 concert + 1 exhibition in Lebanon). SCOPE OF WORK The Package 3 Trainer will be responsible for the following activities: A. Technical Instruction & Curriculum Delivery Applied Event Management: Facilitate sessions on event concept development, audience definition, curation, artist coordination, work plans, and team roles. Operations & Logistics: Guide participants through production logistics, technical setups, venue procurement, budgeting, resource tracking, and event marketing. Gaza Online Track: Deliver 3 specialized online training days tailored for Gaza-based participants B. Field Supervision & Mentorship On-the-Ground Coaching: Supervise live event setup, technical rehearsals, execution, and breakdown for concerts and exhibitions in Lebanon. Interim Mentoring: Conduct 5 online mentoring sessions (90 mins each) between training days and live event execution. C. Documentation & Reporting Production Auditing: Oversee participant creation of technical checklists, production plans, and financial tracking sheets. Attendance & Media: Collect daily attendance sheets and minimum required event high-resolution photos/screenshots with proper consent. Post-Event Reporting: Deliver a comprehensive post-event review covering expenditures, audience reach, lessons learned, and overall outcomes within 10 working days. Detailed Operational Workflow & Timeline Phase 1: Pre-Training Preparation Advance Preparation: Work with local focal points to establish event concepts, venues, performers, exhibitors, and production scope. Material Setup: Prepare production templates, technical checklists, and mentoring schedules. Phase2: Training Execution (5-Session Track) Gaza Track: Deliver 3 online training days (3 hours/day) for Gaza participants. Lebanon Implementation: Conduct 5 in-person training days in Lebanon leading to the delivery of 1 concert and 1 exhibition. Mentorship Window: Facilitate 5 online mentoring sessions (90 min each) bridging training and event delivery. Phase3: Post-Track Reporting Financial & Operational Audit: Verify actual expenditure logs, venue/artist deliverables, and event attendance. Final Handover: Submit post-event report in English, attendance records, and event photos/documentation within 10 working days. Deliverables Production Plans: Division of roles, technical checklists, logistics schedules, and audience outreach strategies. Event Execution: Successful delivery of 1 concert and 1 traditional music-instrument exhibition in Lebanon. Participants should develop practical event plans, budgets, roles, technical and logistical checklists, outreach plans and risk plans. Successful creation of actionable cultural or community-based initiative designs for Gaza participants, aided by tailored coaching and accessibility for constrained internet environments. Mentoring Logs: Attendance and records for 5 online mentoring sessions. Final Reporting Package: Comprehensive post-event report in English, actual expenditure tracking, verified attendance sheets, and high-quality photo documentation. Qualifications The successful candidate will demonstrate: Professional Experience: At least 5 years of hands-on expertise in the MENA region involving concert production, exhibition curation, and creative sector operations. Proven track record in organizing traditional music-instrument exhibitions and concerts alongside local communities and cultural practitioners. Commercial or high-end event management backgrounds are inadequate; the expert must align with the community-centric and livelihood-driven focus of Step Up. Technical Skills: Practical ability to manage venue logistics, sound/stage setups, production schedules, and budget allocations in real time. Regional Mobility: Full willingness and availability to travel Lebanon for on-the-ground event execution. Education: Degree in Cultural Management, Arts Administration, Event Management, Theater Production, or equivalent hands-on experience. Proposal Submission Requirements The bidder/consultant should submit the following: Technical Proposal Understanding of the assignment and Step-Up objectives. Proposed methodology and approach for delivering the training and mentoring activities. Proposed approach for the 5 in-person training days in Lebanon, 3 online training days for Gaza, and 5 online mentoring sessions. Approach to supervising the concert and traditional music-instrument exhibition. Proposed approach to documentation, financial tracking, attendance, and final reporting. Proposed work plan and timeline. Financial Proposal Detailed financial offer in USD, including: Training fees. Mentoring fees. Event supervision/implementation fees. Any other applicable professional costs. The financial proposal should clearly indicate whether the proposed amount is all-inclusive. CV / Profile Updated CV demonstrating relevant professional experience. Specific examples of relevant concerts, exhibitions, cultural events, or community-based projects delivered. Relevant Experience / Portfolio At least two relevant examples of previous assignments involving cultural events, concerts, exhibitions, or creative-sector/community-based activities. Supporting links or documents may be provided where applicable. Availability & Mobility Confirmation Confirmation of availability for the assignment period. Confirmation of willingness and ability to travel within Lebanon for the required on-the-ground activities. References At least two professional references from relevant previous assignments, including contact details. Required Declarations Confirmation of acceptance of INJAZ Lebanons safeguarding, PSEA, code of conduct, data protection, visibility, branding, and consent requirements. How to apply Please submit the following documents via email to [email protected] and [email protected] no later than August 31, 2026. Please mention in the subject line: AFH0005/Lead Trainer - Package 3 Lebanon & Gaza. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://daleel-madani.org/civil-society-directory/injaz-lebanon/calls/request-proposal-lead-trainer-cultural-event-planning-applied-job-delivery-p3-refafh0005