Tenders Are Invited For It Services: Consulting, Software Development, Internet And Support – Scanning Service For Administrative Files

It Services: Consulting, Software Development, Internet And Support – Scanning Service For Administrative Files. The Recklinghausen District Administration (Environmental Service, Kurt-Schumacher-Allee 1, 45657 Recklinghausen) Intends To Digitize The Entire File Inventory (Approx. 240 M Of Paper Files) Of The Lower Soil Protection Authority Using An External Scanning Service Provider. The Aim Is To Transfer The Digital Copies Generated Into A Document Management System In Place At The District Administration And To Maintain A Fully Digital Electronic File. As Part Of The Proper Administrative Action Required By Law, The Digital Copies Must Also Fulfill An Evidentiary Function In Addition To Direct Processing And, Even In Electronic Form, Must Meet The Criteria Of Completeness, Integrity, Authenticity, Traceability And Legality Of The Administrative Action. The Service Provider Must Therefore Have The Necessary Expertise (Technical Competence), Reliability And The Necessary Technical Equipment. Since These Are Sensitive And Irretrievable Administrative Files, Which Are Also Subject To Strict Data Protection Regulations (E.G. Personal Data, Copyrights, Operational And Business Secrets), The Entire Digitization Process, Including The Transport Of Files, Must Be Carried Out By A Service Provider (Packaging, Transport, Scanning, Handover Of Digital Copies, Storage). The Files Must Be Properly Disposed Of Later By A Qualified Disposal Service Provider. Please See The Tender Documents For Further Details.