Invitation To Market Dialogue Digitization Of Tohmajärvi Municipalitys Archive Materials And Related Expert Services

This Is Not A Procurement Announcement Nor A Request For Offers, But An Invitation For Market Dialogue Digitization Of Archival Materials And Related Expert Services. Tohmajärvi Municipality Has Decided To Tender The Framework Contract For The Digitization Of Archival Materials. At Its Meeting On June 1, 2026 (§ 102), The Municipal Government Has Decided To Tender The Framework Contract Through The North Karelia Procurement Process. During 2026, The Functions Of The Municipal Administration Will Be Transferred From The Municipal Office To The Facilities Connected To The Health Center. As A Result Of The Change, The Use Of The Current Archive Facilities Will Be Re-Evaluated, And The Available Archive Space Is Not Enough To Store The Current Material. The North Karelia Procurement Department Will Organize An Information And Discussion Event For Each Registered Person About The Future Tendering Process For The Digitization Of Archive Materials And The Related Expert Services. The Market Dialogue Events Will Be Organized On Monday, August 17, 2026 Via Teams. We Ask That You Register By 12:00 On August 14, 2026, By Sending A Confirmation Of Your Participation To The Address [email protected]. The Event Will Be Organized Using The Microsoft Teams Tool. We Will Send Everyone Registered For The Event A Separate Invitation To The Teams Meeting No Later Than The Day Before The Event. Each Person Who Registers Will Have Their Own 60-Minute Time Slot For The Event. Regarding The Functionality Of The Connections, We Do Not Have Separate Support On Site, But Each Party Is Responsible For Establishing The Connections Themselves. The Purpose And Goals Of The Future Procurement And The General Procurement Process With Schedules (Not Binding) Are Presented At The Market Dialogue Event. In Addition, The Ordering Party Introduces Itself Briefly. There Is An Opportunity To Ask Questions And Make Suggestions At The Event. Things For Which Comments/Suggestions Are Requested (Both By Answering The Request For Information And At The Event Itself) Are E.G. The Following: - Bidders Views On The Content Of The Procurement And Selection Criteria (Price/Quality, Incl. Distribution Of Points) - Possible Previous Good/Bad Experiences Of The Bidders From The Corresponding Bidding Process Or Contract Period - Sufficient Reference Requirement Level - Proposed Content Of The Services - Change More Information About The Procurement Is Attached. What Is The Market Dialogue? The Purpose Of The Market Dialogue Is To Inform The Market About The Upcoming Tender, To Map The Market Situation, To Enable Comments On The Future Procurement And To Receive Information About The Procurement, So That The Actual Tender Can Be Carried Out In The Most Expedient Manner Possible. You Cannot Submit An Offer To This Invitation, Only Make Comments. The Comments Presented Will Not Be Answered. The Market Dialogue Does Not Oblige The North Karelia Procurement Agency To Carry Out The Procurement As Described In The Market Dialogue, And The North Karelia Procurement Agency May Not Complete The Tender. North Karelias Procurement Department Is Not Obliged To Take Into Account The Answers Received In The Market Dialogue When Preparing The Request For Tenders. Participation In The Market Dialogue Does Not Bind The Supplier To Participate In The Tender, Nor Is It A Prerequisite For Later Participation In The Actual Tender. Not Participating In The Market Dialogue Does Not Prevent Participation In A Possible Tender, And Participation In The Market Dialogue Does Not Affect The Bidders Position In The Actual Tender. The Information Collected In This Market Dialogue Will Remain Completely Confidential And Will Only Be Used For Procurement Development And Planning. Those Who Participated In The Market Dialogue Will Not Be Compensated For Their Participation, Nor Will The North Karelia Procurement Process Reimburse The Costs Incurred From Participating In The Market Dialogue. Comments And Implementation Proposals Can Also Be Submitted By The Deadline Through The Tarjouspalvelu.Fi Portal In The Section Questions And Answers By 17.8.2026 At 17:30 Or In The Section Sending The Response To The Information Request By 17.8.2026 At 18:00 By Uploading To The Service Separate Attachment Document. If A Separate Attachment Is Uploaded To The Service, You Should Also Click On Send Response To Information Request.