Request for Proposal For Review Of Regulations And Preparation Of Technical Standards For Small Dams

Tenders are invited for Review of Regulations and Preparation of Technical Standards for Small Dams. Closing Date: 18 Aug 2026 Type: Consultancy Welcome to this IUCN tender. You are invited to submit a proposal. Please read the information and instructions carefully, as failure to comply with the instructions may result in your proposal being disqualified from this tender. 1. REQUIREMENTS 1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1. 2. CONTACT DETAILS 2.1. During the procurement process, i.e. from the publication of this RfP until the award of the contract, you must not discuss this procurement with any IUCN staff member or representative other than the contact person indicated below. You must send all correspondence and queries to the contact person, including your proposal. IUCN contact: [email protected] 3. PROCUREMENT PROCESS TIMELINE 3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2). DATE-ACTION July 09, 2026-Publication of the Request for Proposals July 15, 2026-Deadline for expressions of interest July 22, 2026-Deadline for submission of questions July 29, 2026-Planned publication of responses to questions August 18, 2026-Deadline for submission of Proposals to IUCN (Submission Deadline) August 31, 2026-Clarification of Proposals September 14, 2026-Planned date for contract award September 21, 2026-Expected contract start date 3.2. Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement. 4. COMPLETING AND SUBMITTING A PROPOSAL 4.1. Your Proposal must consist of the following four separate documents: Signed Declaration of Undertaking (see Attachment 2) Pre-Qualification Information (see Section 4.3 below) Technical Proposal (see Section 4.4 below) Financial Proposal (see Section 4.5 below) Proposals must be prepared in English. 4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a selfemployed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool. IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission. 4.3. Pre-Qualification Criteria IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document. Pre-qualification criteria 1. 3 relevant references for similar work issued by reputable entities to whom you have provided similar services 2. All legal registrations required to carry out the work in the Republic of Mozambique 3. Please state your annual turnover for each of the last 3 years 4. How many employees does your organisation have who are qualified for this work? 5. Please confirm that your organisation holds the following qualifications (e.g. ISO certification) 6 Please confirm that your organisation meets the following donor eligibility criteria (e.g. the EC nationality rule)? 7 Please confirm that your organisation has formal policies and/or procedures in place for the following (e.g. procurement, health and safety, code of conduct, sustainability, accounting)? 4.4. Technical Proposal The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column). Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCNs discretion. Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCNs approval. IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance: No.-Description-Information to be provided-Relative weight 1.Understanding the assignment-20% Information to be provided: Three-page document demonstrating: i) General understanding of the assignment (5 points) ii) Proposed consultative process for obtaining stakeholder input on how to improve the current situation and support the establishment of a single regulatory framework (5 points) iii) Understanding of the regulatory framework for small dams, including construction and maintenance requirements (10 points) 2. Approach and methodology-30% Information to be provided: i) Understanding of the Tasks Demonstrated clear understanding of the assignment requirements and objectives outlined in the Terms of Reference (10 points) ii) Quality of the Proposed Methodology and Solutions Relevance, practicality, and quality of the proposed approach and solutions for achieving the assignment objectives (10 points) iii) Two-page document explaining the relevance and effectiveness of the methodological approach (10 points) 3. Company Experience-40% Information to be provided: i) Company Capacity and Previous Experience Two-page document demonstrating the companys capacity through relevant previous assignments and experience (30 points) ii) Experience in drafting regulations for infrastructure development use and management and related technical requirements (10 points) 4 Work program-10% Information to be provided: Proposed work plan (10 points) Total 100 4.5. Financial Proposal 4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety. 4.5.2. Prices include all costs Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal. 4.5.3. Applicable Goods and Services Taxes Proposal rates and prices shall be exclusive of Value Added Tax. 4.5.4. Currency of proposed rates and prices All rates and prices submitted by Proposers shall be in USD. 4.5.5. Breakdown of rates and prices For information only, the price needs to be broken down as follows: Description-Quantity-Unit Price-Total Price 1. Deliverable 1: Initial report-1 Report-20% of the total amount 2. Deliverable 2: Report reviewing existing regulations, including an analysis of gaps that need to be addressed-1 Report-10% of the total amount 3. Deliverable 3: Stakeholder consultation report-1 Report-10% of the total amount 4.Deliverable 4: Draft compendium on the new regulatory framework with all four sections completed-1 draft-compendium report-20% of the total amount 5. Deliverable 5: Field study report 1 Report-10% of the total amount 6 Deliverable 6: Second draft of the Compendium Report (Following Validation Reports)-A final Compendium report-30% of the total amount 4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation. 4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline. 4.8. Withdrawals and Changes You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline. 5. EVALUATION OF PROPOSALS 5.1. Completeness IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further. 5.2. Pre-Qualification Criteria Only Proposals that meet all of the pre-qualification criteria will be evaluated. 5.3. Technical Evaluation 5.3.1. Scoring Method Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that 0 is low and 10 is high. 5.3.2. Minimum Quality Thresholds Proposals that receive a score of 0 for any of the criteria will not be considered further. 5.3.3. Technical Score Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposals overall technical score. 5.4. Financial Evaluation and Financial Scores The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal. Thus, for example, if your Fi Tender Link : https://reliefweb.int/job/4222582/review-regulations-and-preparation-technical-standards-small-dams