Quotation Are Invited For Event Management Services

Quotation are invited for Event Management Services to Co-Organize Conference Right to the Truth. New European Regulations and Multidimensional Threats, 2 September 2026 I. Event support services: 1.1 Technical and administrative support 1 x 1 1.2 Technical support of audio engineer during the event 1 x 1 II. General equipment and services: 2.1 Laptop (required installed software: Licensed Windows OS, MS Office package: MS Word and Power Point, Zoom, YouTube; required hardware: 3.5" output (audio jack); at least two USB-ports and CD/DVD-ROM drive; connected and synchronized with Multimedia projector) 2 x 1 2.2 75 LED Screen on high legs 2 x 1 2.3 50 LED Screen on high legs 2 x 1 2.4 Sound amplification system 3 x 1 Total for General equipment and services, excl. VAT III. On-line streaming equipment and services: 3.1 Roaming microphones 8 x 1 3.2 Video camera 3 x 1 3.3 Video Encoder 1 x 1 3.4 Computer Graphics Software 1 x 1 3.5 Laptop for streaming 2 x 1 3.6 Portable Wi-Fi Device (min 100mb, closed network) 1 x 1 3.7 Presenter 1 x 1 3.8 Mobile video station 1 x 1 3.9 Multichannel digital mixer + stage-box 1 x 1 3.10 Video mixer 1 x 1 3.11 Set of switching equipment and cables 1 x 1 3.12 Commutation for cross-connection of video systems 1 x 1 3.13 Devise for diffused lightening 4 x 1 3.14 Control panel 1 x 1 3.15 Technical support of on-site camera-person 1 x 1 3.16 Technical support of video engineer 1 x 1 Total for On-line streaming equipment and services, excl. VAT IV. Interpretation equipment and support services: 4.1 Earphones 50 x 1 4.2 Interpretation system: 1 x 1 4.3 Infrared transmitter 1 x 1 4.4 Interpretation booth for two simultaneous interpreters 1 x 1 4.5 Screen in the room/booth for interpreters 1 x 1 4.6 Commutation for cross-connection of audio and video signals for the interpreters room/booth 1 x 1 4.7 Support of technician for successful interpretation into English/Ukrainian 1 x 1 4.8 Support of manager for distributing and collecting earphones 1 x 1 Total for Interpretation equipment and support services, excl. VAT V. Provision of platform and equipment: 5.1 Stage podium where speakers sit 1 x 1 5.2 Podium skirt (decorative detail covering the podium) 1 x 1 5.3 Banner structure 1 x 1 5.4 Conference tables for speakers on stage podium 4 x 1 5.5 Conference chairs for speakers on stage podium 8 x 1 Tender Link : https://procurement.osce.org/tenders