Tenders Are Invited For Market Consultation For Digital Key Safes / Electronic Key Cabinets / Automated Key Management For The Municipality Of Venlo

The Purpose Of This Market Consultation Is To Gain Insight Into The Possibilities That The Market Has To Offer In The Field Of Digital Key Safes / Electronic Key Cabinets / Automated Key Management. The Municipality Of Venlo Has Several Official Locations With Various Security And Access Facilities. In Addition To The Automated Access System, Many Doors Are Equipped With Cylinders, Resulting In A Large Number Of Keys In Circulation. Not Every Employee Has Access To All Areas; Keys Are Only Provided Based On Granted Authorizations. Facility Management Manages These Authorizations And Is Responsible For Issuing And Collecting Keys. Some Of The Keys Are Permanently Assigned To Employees Based On Their Position Or Role, While Other Keys Are Issued Temporarily For Specific Activities Or Reservations. For This Management, Facility Management Has A Stock Of Keys, Including Reserves, Which Are Currently Stored In Simple Key Safes. In Addition To Building Access, Service Bicycles And Shared Cars Are Also Made Available To Employees. A Controlled Issue And Collection Of Keys Is Also Necessary For This. The Issuance, Registration And Control Of Keys Takes Place Manually, Which Means There Is Limited Visibility Into: • Who Owns Which Key; • When Keys Are Issued Or Returned; • Whether Keys Are Returned On Time; • Whether Authorizations Correspond To Function, Role Or Reservation. Improvement Is Required For This Management Process, And We Expect That An Automated Or Electronic Key Management System Can Provide A Suitable Solution. That Is Why The Municipality Is Investigating The Possibilities For An Automated Or Electronic Key Management System That Provides More Insight, Control And Security Around The Management Of Keys And Related Assets. It Is Important That The System Can Be Integrated With The Existing Application Landscape Of The Municipality. Specifically, We Are Only Interested In Providers Who Have A Demonstrably Working And Proven Connection With Topdesk, So That Data Exchange And Management Processes Can Be Supported Efficiently And Reliably. An Implementation That Has Already Been Completed At Other Organizations Is Recommended. We Expressly Request That Only Providers Respond Who Have A Demonstrably Working And Proven Connection With Topdesk.