Request For Quotation For Provision Of Food Kits

Tenders are invited for Provision of Food Kits Closing Date: Monday, 27. Jul 2026 Intervention Sector(s): Food & Nutrition 1. ABOUT CAREAt CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security.This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life-saving programs.To know more about CARE, https://www.care.org/our-work/ 2. GENERAL CONDITIONS AND CLAUSES 2.1. CARES GENERAL CONDITIONSThe enclosed document is not an offer to contract, but a solicitation of a vendors proposed intent. Acceptance of a quotation in no way commits CARE to award a contract for any or all products and services to any vendor. CARE reserves the right to make the following decisions and actions based on its business interests and for reasons known only to CARE: To determine whether the information provided does or does not substantially comply with the requirements of the RFQ To contact any bidder after quotation submittal for clarification of any information provided. To waive any or all formalities of bidding To accept or reject a quotation in whole or part without justification to the bidder To not accept the lowest bid To negotiate with one or more bidders in respect to any aspect of submitted quotation To award another type of contract other than that described herein, or to award no contract; To enter into a contract or agreement for purchase with parties not responding to this RFQ To request, at its sole discretion, selected Vendors to provide a more detailed presentation of the quotation. To not share the results of the bids with other bidders and to award contracts based on whatever is in the best interest of CARE. Any material statements made orally or in writing in response to this RFQ or in response to requests for additional information will be considered offers to contract and should be included by vendor in any final contract. 2.2. CONFIDENTIALITY/ NON-DISCLOSUREAll information gained by any vendor concerning CARE work practices is not to be disclosed to anyone outside those responsible for the preparation of this quotation. Any discussion by the vendor of CAREs business practices could be reason for disqualification. CARE, at their discretion, reserves the right to require a non-disclosure agreement. Reciprocally, CARE commits that information received in response to this RFQ will be held in strict confidence and not disclosed to any party, other than those persons directly responsible for the evaluation of the responses, without the express consent of the responding vendor. Finally, the information contained within this RFQ is confidential and is not to be disclosed or used for any other purpose by the vendor. 2.3. PUBLICITYAny publicity referring to this project, whether in the form of press releases, brochures, or photographic coverage will not be permitted without prior written approval from CARE. 2.4. LIABILITYThe selected vendor(s) will be required to show proof of adequate insurance at such time as CARE is prepared to procure the services. The participating vendor will also be required to indemnify and hold harmless CARE for, among other things, any third-party claims arising from the selected vendors acts or omissions and will be liable for any damage caused by its employees, agents or subcontractors. 2.5. FORCE MAJEUREa. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered inadvisable, commercially impracticable, illegal, or impossible by a Force Majeure Event. A Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued by the Center for Disease Control (or similar agency), any other civil or governmental emergency and/or any other similar event beyond a Partys reasonable control. b. The Party that seeks to invoke this Force Majeure provision (the Affected Party) shall provide the other Party (the Unaffected Party) with a written notice within ten (10) days of the date the Affected Party determines a Force Majeure Event has occurred. 2.6. ERRORS AND OMISSIONS CARE expects the vendor will provide all labor, coordination, support, and resources required based on the vendors quotation and corresponding final SOW. No additional compensation will be available to the vendor for any error or omission from the quotation made to CARE. The only exclusions are add-ons, deletions, and/or optional services for which the vendor has received written authorization from CARE. 2.7. OWNERSHIP OF WORKAll work created during this evaluation must be original work, and no third party should hold any rights in or to the work. All rights, title and interest in the work shall be vested in CARE. 2.8. CONFLICT OF INTERESTCARE encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to CARE if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 7. EVALUATION AND SELECTION PROCESS: Two-Sealed Envelope Submission ProcessThe procurement will follow a two separate sealed envelopes submission process. Bidders are required to submit: 1. Technical Proposal (sealed envelope# 1) 80% score2. Financial Proposal (sealed envelope# 2) 20% score The Technical Proposal must include, at a minimum: (TOTAL SCORE 80%)1. Detailed technical specifications, brands of items, or brochures, or description of the offered items. 05%2. The original food kits samples as full kit for review of CARE technical staff quality assessment. 40%3. Evidence of similar procurement experience in last 3 years (minimum 3 Purchase orders or Framework contracts as proof) working with NGO, INGO, UN or government sectors. 10%4. Company profiles, valid business registration documents, owners details and other required legal certifications. 05% 5. List of previous or current clients with similar assignments along with feedback of previous buyers and/or partners. 10%6. The proof of financial capacity (Latest bank statement or latest audited reports) to show the financial health to fulfill the CARE orders and provide credit period of 30 days. (10%) Technical Proposals (80%)The technical envelope will be opened and evaluated first. Only bidders who achieve a minimum technical score of 75% of the maximum technical score of 80 points (i.e., at least 60 technical points) will qualify for the next stage. The Financial Proposals of only these technically qualified bidders will be opened and evaluated. Financial proposals submitted by bidders who do not meet the minimum technical threshold will remain sealed and will not be considered. Financial Proposal: 20% The contract will be awarded to the bidder achieving the highest combined weighted score, based on the technical and financial evaluations, provided that the bidder is determined to be responsive and meets all mandatory requirements. 1. CARE will review total costs including kits, transportation, and any other relevant charges.2. The lowest cost offer may receive the highest financial score, with other bids scored proportionally 8. FRAMEWORK AGREEMENT (FWA). The successful bidder(s) will enter into a Framework Agreement (FWA) with CARE Lebanon for a period of one (1) year from the date of contract signature. The FWA will establish the unit prices, specifications, and quality standards for the kits and related services outlined in this RFQ. During the contractual period, the prices, specifications, and quality of goods/services must remain consistent with the offer submitted and approved during the tender process. CARE may place multiple purchase orders or call-off orders under the FWA based on operational needs, budget availability, and emergency response requirements. Quantities ordered during the FWA period may increase or decrease depending on CAREs programmatic needs. The supplier must ensure continuous availability of the goods and services at the agreed prices and quality throughout the duration of the agreement validity period. Note: Any changes to specifications, pricing, or quality during the FWA period must receive prior written approval from CARE. How to apply This Request for Quotation represents the requirements for an open and competitive two sealed envelope process TWO SEALD ENVELOPS PROCESS Technical and financials envelops will be accepted separately in 2 sealed envelopes and must be reached and submitted until 4:00 PM on July 27, 2026. NOT LATER THAN 4:00PM CARE International in LebanonSin El Fil Horch TabetDimitri El Hayek Street Facing Habtoor HotelAzar Building, 2nd [email protected] Additionally, applicants are required to submit a sample of the Food items to our office at the same address along with the submission envelope. Sample Submission Requirement: Applicants are required to submit a sample of the Food Items they propose to deliver. Please ensure that the sample accurately reflects the contents, packaging, and overall presentation of the Food Items as per the specifications outlined in the BoQ. Only one option of the kit should be provided.Key Requirements for the Sample: 1. The sample must include all items specified in the BoQ. 2. Packaging: The packaging should m Tender Link : https://daleel-madani.org/civil-society-directory/care-international-lebanon/calls/provision-food-kits