Request for Proposal For Documenting EthiopiaS Electric Mobility Journey Videography Services

Request for proposals for Documenting Ethiopias Electric Mobility Journey Videography Services SCOPE OF WORK AND OUTPUTS/DELIVERABLES The selected consultant will be responsible for the full production cycle of the documentary, from pre-production planning through to final delivery of all outputs. The scope covers the following phases: Phase 1: Pre-Production Working closely with WRI team (including communications staff) and MoTL, the consultant/firm will develop a production plan before any filming begins. This includes: - Developing creative treatment, documentary outline or preliminary script, and storyboard outlining the proposed narrative, interview approach, visual style, and key scenes for review and approval by WRI and MoTL. - Preparing a detailed shot list and interview guide in consultation with WRI and MoTL. - Identifying and confirming filming locations across Addis Ababa and, where applicable, other relevant locations. - Liaising with interviewees identified by WRI to coordinate interview schedules and filming locations. - Managing all project coordination and implementation to ensure delivery within the agreed scope, timeline, and budget. - Submitting a final production schedule, including filming dates and post-production milestones, for WRI approval at least two weeks before filming begins. Phase 2: Production The consultant will lead all filming activities, including: - Obtaining all required filming permits, permissions, and interviewee consent forms, with support from WRI and MoTL in facilitating access to relevant institutions, stakeholders, and locations where necessary. - Obtaining informed consent from all interview participants prior to filming and ensuring that filming is conducted in a respectful, ethical, and culturally appropriate manner. WRI can provide templates. - Capturing aerial (drone) footage, where approved and legally permitted. - Conducting interviews, B-roll filming, and location shoots in accordance with the approved production plan. - Ensuring high production quality through the use of professional-grade cameras, audio equipment, lighting, and other production equipment appropriate to each filming location. - Managing the production crew and all on-site filming logistics. - Keeping WRI informed of any changes to the filming schedule or access issues. - Conducting interviews in Amharic or other local languages, where appropriate, and ensuring material is captured for subsequent translation and subtitling. - Maintaining secure backups of all raw footage and project files throughout the production period. Phase 3: Post-Production - Completing professional editing, color correction and grading, sound mixing, and audio mastering. - Producing professional motion graphics, title cards, maps, and simple animations where appropriate to support storytelling. - Delivering a rough cut to WRI and MoTL within the agreed timeline for review. - Incorporating up to two rounds of consolidated feedback from WRI and MoTL. - Providing English subtitles for all non-English-language content and separate caption (SRT) files for digital distribution. - Ensuring that all music, archival footage, graphics, and other third-party content are appropriately licensed and cleared for WRIs intended distribution channels. - Producing the final documentary in accordance with the agreed technical specifications. Phase 4: Final Delivery The consultant will submit: - The final documentary is in the required formats (4K and HD). - All organized raw footage, audio recordings, photographs, and editable project files. - All subtitles and caption files. - Documentation confirming that all third-party content has been appropriately licensed. Upon final payment, all footage, photographs, audio recordings, graphics, project files, and final products produced under this assignment shall become the intellectual property of WRI Tender Link : https://www.wri.org/about/procurement-opportunities