Prior Information Notice For Software Package And Information Systems – Advance Notice: Invoicing And Routing Solution For Purchase Invoices Using Artificial Intelligence (Al-Invoicing Service)

Prior Information Notice For Software Package And Information Systems – Advance Notice: Invoicing And Routing Solution For Purchase Invoices Using Artificial Intelligence (Al-Invoicing Service). This Announcement Is Not A Solicitation. With This Notice, Potential Bidders Are Asked To Participate In The Planning Of The Procurement. Acquisition Background Helsingin Kaupunin Asunnot Oy (Heka) Is Preparing An Acquisition, The Target Of Which Is An Invoicing And Routing Solution For Purchase Invoices Using Artificial Intelligence (Saas Service) And Related Implementation And Expert Services. The Goal Of The Acquisition Is To Improve The Processing Of Purchase Invoices, Reduce Manual Work And Improve The Quality And Degree Of Automation Of Accounting. The Solution Must Enable The Utilization Of Invoice Data, The Production Of Invoicing Forecasts At The Invoice And Line Level, And Continuous Learning. The Service Will Be Integrated Into The Current Purchase Invoicing System (Datacycle360) And Must Support The Finvoice 3.0 Online Invoicing Format. The Procurement Unit Reserves The Right To Specify The Content Of The Procurement Before Publishing The Request For Tenders. Market Dialogue: The Procurement Unit Will Organize A Market Dialogue Regarding Procurement In The Summer Of 2026. The Goal Of The Market Dialogue Is To Map The Solutions Available On The Market, Specify The Procurement Requirements And Ensure The Feasibility Of The Procurement. All Interested Actors Have The Opportunity To Participate In The Dialogue. Participation Does Not Bind The Supplier And Is Not A Prerequisite For Participating In The Tender. In The Market Dialogue, Actors Have The Opportunity To Present Their Views And Comments On Procurement Materials. The Preliminary Documents Regarding The Object Of Procurement Are Available As An Attachment To The Procurement Notice From The Tarjouspalvelu Portal (Https://Tarjouspalvelu.Fi/Hekaoy?Id=620257&Tpk=15F3a820-55Cf-43Ac-9F95-Fae9573c0bff). Comments Must Be Submitted By 10 August 2026 At 12 Noon: - Subject/Title Of The Message: Billing And Routing Solution For Purchase Invoices Using Artificial Intelligence (Al-Billing Service) - Answers Are Sent By Email To [email protected] Additionally: The Procurement Unit Reserves The Right To Organize An Oral Market Dialogue Event And To Limit The Number Of Candidates Invited To The Oral Market Dialogue. The Procurement Unit Reserves The Right To Make Changes To The Procurement, Its Target And All Plans Regarding This Procurement. Preliminary Schedule: The Procuring Entity Reserves The Right To Shorten The Tender Period In Accordance With The Procurement Act, If Advance Notification And Market Dialogue Are Deemed To Have Been Carried Out In Such A Way That The Tenderers Have Had Sufficient Time To Prepare For The Upcoming Competition. - Advance Notification: 06–07/2026 - Market Dialogue: 07–08/2026 - Publication Of The Request For Tenders: 08/2026 - Deadline For Submission Of Tenders: 09/2026 - Procurement Decision: 10/2026