Tenders Are Invited For Provision Of Print Services To Sustainable Growers

Tenders are invited for Provision of Print Services to Sustainable Growers under Framework Agreement Location: Kigali Deadline: Sunday, 05/07/2026 17:00 SUSTAINABLE GROWERS RWANDA P.O BOX 864 Kigali, Rwanda INVITATION TO BID. Title of Tender: Provision of Print Services to Sustainable Growers Under Framework Agreement. Tender Reference Number: PPS/PT/26/06/2026 Procurement Method: Open Tender Date of Issue: 26th June 2026 Submission Deadlines: 5th July, 2026 INTRODUCTION. Sustainable Growers is a non-governmental organization (NGO) that specializes in innovative coffee cultivation training techniques for smallholder women coffee farmers, with the goal of increasing their visibility in the coffee supply chain. Bloomberg Philanthropies has supported Sustainable Growers since its inception. This partnership along with the commitment of the governments of Rwanda, the Democratic Republic of Congo, and Tanzania has transformed the lives of over 77,000 women farmers, creating a secondary impact on over 341,000 family members." As SGR grows its presence across the region and engages with international partners, government stakeholders, and the global coffee community, the availability of consistent, high-quality, and professionally produced video and photography content is critical to maintaining brand integrity, enhancing visibility, and strengthening organisational credibility. SGR is seeking to engage a single, reliable supplier to provide comprehensive printing production services for use across events, corporate communications, office operations, field activities, stakeholder engagement, and visibility campaigns. OBJECTIVES The objective of this procurement is to identify and contract a qualified supplier capable of producing and delivering the full range of SGR branded print materials, including but not limited to: Consistent quality and adherence to SGR brand guidelines across all items Timely delivery of materials for planned and ad hoc events Competitive pricing with transparent cost structures Capacity to handle both small and large volume orders Ability to accommodate custom specifications and new product categories as needed SCOPE OF WORK The selected supplier shall be capable of producing materials across the following categories. SGR reserves the right to add or remove categories based on operational needs. Print Collateral & Publications Item Specification Notes Business cards Standard and premium finish; double-sided; staff-specific Letterheads A4, branded; for internal and external correspondence Envelopes DL and C4/C5; branded Notepads / Writing pads A5 and A4; branded cover; lined pages Folders / Presentation folders A4; with pockets and business card slot Brochures Bi-fold and tri-fold; A4 and A5; full colour Flyers / Leaflets A5 and A6; various weights Annual reports / Programme reports Saddle-stitched or perfect-bound; full colour; various page counts Event programmes / Agendas Booklet format; full colour Certificates of participation A4; premium paper stock Posters A2, A1, A0 formats; full colour Pull-up / Roll-up banners Standard and wide formats (850mm x 2000mm and 1000mm x 2000mm) X-frame banners Various sizes Table runners Branded; various lengths Vinyl banners / Outdoor banners Weather-resistant; various sizes Apparel & Wearables Item Specification Notes T-shirts Polo and crew neck; various sizes SXXL; embroidered or screen-printed logo Polo shirts Staff and partner-facing; embroidered logo Jackets / Fleece jackets Branded; suitable for field and formal events Caps / Hats Structured and unstructured; embroidered logo Lanyards Woven or printed; with safety clip; branded Aprons For coffee tasting and field events; branded Vests (staff field vests) Branded; multi-pocket; high visibility optional Scarves / Bandanas For women farmer events; branded Tote bags Cotton canvas; branded; various sizes Backpacks Branded; for staff and partner gifting Event & Conference Materials Item Specification Notes Name badge holders & lanyards With branded card inserts; custom printed Table tents / Name placards Folded card; A5 landscape Event signage Directional, welcome, and sponsor signage; various sizes Branded tablecloths Fitted and flat; various table sizes; full colour print Branded tents / Gazebos 3m x 3m and 3m x 6m; full colour branding Display stands A-frame and L-frame; various sizes Branded gift bags Paper and fabric; various sizes Branded packaging / Wrapping For coffee products and partner gifts Branded notebooks Hardcover and softcover; A5; with pen Branded pens Ballpoint; printed or engraved logo Branded USB drives 8GB and 16GB; custom shape or standard Branded water bottles / Flasks Stainless steel; 350ml and 500ml Branded mugs / Coffee cups Ceramic and enamel; 300ml Branded keychains Metal and acrylic; logo Branded phone stands / accessories Branded desktop phone stands Field & Farmer-Facing Materials Item Specification Notes Farmer training manuals Saddle-stitched; A5; full colour; durable cover Field notebooks / Registers A4; branded; spiral-bound Branded measuring tools Branded measuring tapes for field use Banners for cooperative events Roll-up and backdrop formats; full colour Branded packaging for coffee Branded coffee bags (various gram sizes); heat-sealable Stickers / Labels Product labels, asset labels, seal stickers; various sizes Office & Operational Materials Item Specification Notes Branded stamps Self-inking; custom logo and text Branded tape / Packing tape Printed with SGR branding Branded desk accessories Pen holders, document trays; branded Wall-mounted branded signage Office door signs, directional signs; acrylic or aluminium Branded calendars Desk and wall; annual; full colour Branded diaries / Planners A5 hardcover; annual Deliverables The selected supplier shall be required to: Maintain a current product and pricing catalogue annually and made available to SGR upon request Provide design proofs (digital mockups) for approval before production of any item Deliver all materials within agreed lead times; standard orders within 10 working days and urgent orders within 5 working days where possible Ensure all materials conform to SGR brand guidelines (colour, logo placement, typography) as provided by SGR Package and deliver materials safely to SGR offices or event venues as specified Provide replacement or reprint for items that do not meet agreed specifications at no additional cost Issue itemised invoices and delivery notes for all orders Eligibility Criteria Interested suppliers must demonstrate the following: Detailed Technical Specifications Financial proposal Quality assurance measures The following administrative documents should also be provided along with the requirements above mentioned: Copy of certificate of incorporation from RDB indicating company shareholders Valid tax clearance certificate from Rwanda Revenue Authority [RRA] Valid Social Security clearance certificate from RSSB Must have an experience of not less than five years, at least (3) original or notarized references required A confirmation that the bidder has Electronic Billing Machine [EBM] A summary of the company profile and any standard certifications Proposal Submission Requirements Interested suppliers are required to submit the following: Technical Proposal Company profile and registration documents Portfolio of previous work (minimum 5 samples across different material categories) List of three (3) client references with contact details Description of production capacity and quality control processes Lead time commitments by material category Financial Proposal Unit pricing for all items listed (minimum order quantities where applicable) Volume discount structure Delivery and logistics costs Payment terms Validity period of the quoted prices Evaluation Criteria Criterion Weight Technical capacity and portfolio quality 30% Range of products and services offered 20% Pricing competitiveness and transparency 25% Lead times and delivery reliability 15% Experience with NGOs or development sector 10% Contract & Engagement Terms The selected supplier will enter into a framework agreement with SGR for an initial period of one (1) year, renewable subject to satisfactory performance. The agreement will not guarantee a minimum order volume but will establish agreed pricing, quality standards, and delivery terms for the duration of the contract. SGR reserves the right to engage additional suppliers for specific items if the contracted supplier is unable to meet quality or delivery requirements for any given order. STANDARD PROVISIONS Guidelines, policies and ethics All bidders must commit to the guidelines in the SGR Procurement Procedures Manual. The procedures followed by Sustainable Growers Rwanda in making any award and contract resulting from this tender, will be in accordance with the: SGR Procurement Manual, SGR Anti-terrorism and Anti-money laundering Policy SGR Anti-fraud, bribery and corruption Policy Conflict of Interest and Disqualification Provisions Bidders shall not have a conflict of interest, such as submission of more than one bid in the same process, except as alternative offers permitted under the rules; association with a staff member involved in the awarding of the bids and also a bidder must disclose any relation with a staff member. Sustainable Growers Rwanda encourages all bidders to conduct themselves with integrity. Sustainable Growers Rwanda will automatically disqualify the bidder that attempts to: Change or omit any information related to this RFQ Inappropriately influence this Procurement Process; Enter into an arrangement with any other party that such party shall refrain from submitting a tender response; Enter into any arrangem Tender Link : https://www.jobinrwanda.com/job/tender-notice-provision-print-services-sustainable-growers-under-framework-agreement