Tenders are invited for Provision of Fireworks Display and Pyrotechnics Services to KCC Premises. Location: Kigali Deadline: Monday, 27/07/2026 16:00 Radisson Blu & Kigali Convention Center Ltd (KCC) wishes to invite all interested and qualified bidders to submit their best proposals for PROVISION OF FIREWORKS DISPLAY AND PYROTECHNICS SERVICES TO KCC PREMISES according to the Scope of Work (SoW) detailed below. BACKGROUND The Radisson Blu Hotel & Convention Center in Kigali is just 5 kilometers from the bustling city center and Kigali International Airport (KGL). Our contemporary hotel is situated in an office park with Kigali Convention Center. Our Kigali hotels 291 rooms and suites offer private balconies and free high-speed Wi-Fi. 2 on-site restaurants, including one with all-day dining, serve up continental and Rwandan favorites as well as the Super Breakfast Buffet. For a light bite or a relaxing nightcap, visit the Lounge Bar. The hotel also offers fitness center and outdoor swimming pool and 650 parking bays. The Kigali Convention Centre (KCC) is adjacent to the Radisson Blu Hotel & Convention Centre. KCC has a net floor area of 32,200 square meters, and the building contains facilities for business, leisure and events. Our meeting rooms are fully equipped with the latest technology and AV equipment for a successful event. There is a total of 18 versatile meeting spaces, including a state-of-the-art auditorium that can hold up to 2,600 guests for weddings or professional business meetings. GENERAL Radisson Blu & Kigali Convention Center Ltd (KCC) has been holding fireworks displays. Each year, thousands of people attend the fireworks display at KCC. The fireworks display is fired from KCC and Kigali Heights at approved and secured locations. It is strongly recommended that all bidders make an on-site inspection of the location where the work will be performed to become completely familiar with the existing conditions. Failure to comply with this requirement will not relieve the successful bidder of their obligation to carry out the scope of the resulting Contract. Site visits shall be scheduled at the Pre-Proposal Meeting on July 10th, 2026 BIDDERS MINIMUM QUALIFICATIONS Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein. All bidders must submit thedocumentation indicated below with their proposal. Failure to provide any of therequired documentation shall be cause for proposal to be deemed non-responsibleand rejected. The following criteria shall be met in order to be eligible for this contract: A. Bidders shall have at least ten (10) years of experience performing Fireworks Displays with similar sized projects, B. Bidders shall provide, at a minimum, three (3) comparable references of current work being performed. These references must be for entities similar in size to the Radisson Blu & Kigali Convention Center Ltd (KCC). SCOPE OF SERVICES All proposals must be made on the basis of, and either meet or exceed, the requirements contained herein. All offerors must be able to provide: 1. General requirements: The fireworks display at each selected location shall be programmed electronic fireworks, Minimum of 15-20minutes in length with distinct opening and closing portions, The show shall be pre-loaded and computer operated in order to electronically fire all shells, The display will be fired in accordance with the rules and regulations established by the Ministry of Interior, Rwandan Security Authorities and local authorities (City Of Kigali), The starting firing time for all displays shall be approximately ................. PM (TBC), depending upon darkness and weather conditions, 2. Fireworks Display Shells used in the display at Radisson Blu & Kigali Convention Center Ltd (KCC) & Kigali Heights (KH) shall respect the requirements established by the Ministry of Interior, Rwandan Security Authorities and local authorities (City Of Kigali), as well as pertinent ISO 21583:2020. The show should feature a mix of high and low level fireworks. The emphasis of the show is open to lots of variety in terms of color and shape. A discussion on the recommendations from the service provider about the planned show should occur with county prior to final fabrication of show. Shells used in the display at Radisson Blu & Kigali Convention Center Ltd (KCC) & Kigali Heights (KH). The finale shall include a combination of shell sizes including the largest allowed. This show should feature only highly level shells due to landscaping. The Service provider shall package all special effects shells, lingering effects shells, and multi-break shells together. Each shell shall be specifically labeled for easy review and identification by the assigned authority representatives. The Service provider may not substitute shells for the shells listed in their proposal without prior written approval of assigned authority representatives. 3. Equipment & Storage The Service Provider shall provide necessary safety equipment, and all tools and materials, including but not limited to mortar racks, containers, sand, lumber, stakes, etc., which may be required for the firing of the display. Fire extinguishers of appropriate classification and approved as operational shall be accessible and in plain view from the time the fireworks arrive on site until all fireworks are completely removed from the site. Products and services not specifically mentioned in this RFP, but which are necessary to provide the functional capabilities described by the Service provider shall be deemed to be included in this requirement. 4. Firing Method Firework display to be fired electronically for safety purposes, All shells and firing racks must be inspected and stable before loading. Provide a detailed shell description and breakdown of shells. 5. Condition of Firing site The Service provider shall be responsible for removing all firing materials, debris, packing materials, etc., and for filling all holes utilized for firing of the displays. All holes left unattended as a result of a postponement of the display shall be marked with safety ribbon or cones. Removal of all materials shall be completed within twenty (24) hours after the firing of the display. The Service provider shall walk the fallout zone of the fireworks site at the end of the show and shall be responsible for the removal of any unexploded shells and to assist in the cleanup of debris. 6. Ground Protection The Service provider shall provide protection to minimize damage to the area caused by the firing shells, The Service provider shall ensure the firing locations are dry, controlled, flat, non-flammable surfaces, reinforced by sandbags or racks, to prevent tip-over and premature ignition, The Service provider shall work hands in hands with the inspection representatives to ensure sites are secured with restrict unauthorized access, with specific exclusion zones defined for the duration of the setup and firing, 7. Set up and Discharge The Service provider shall be responsible for completely supervising and directing the setup and discharge of the fireworks displays using its best skills, attention and safety. The Service provider shall ensure the security of the fireworks and firing materials at all times. All unfired fireworks shall be covered or protected during firing. Any shell not properly fired shall be disposed of in accordance with Rwandan Security Regulations. The Service provider will be responsible for cleaning up the fireworks site from all debris when the show is over. 8. Permits and Licensing The Service provider must submit a display plan which is issued within 30 days from the date of submission of application and obtain recommendations from the City of Kigali or the respective district. The Service provider shall also be responsible for any fees associated with obtaining the necessary licenses and permits. The Service Provider shall be responsible for obtaining all licenses and permits as required by the City of Kigali (CoK) and competent Government institutions. The Service provider shall be responsible for applying and obtaining a permit for the display from the competent Authority through the CoK not less than thirty (30) days prior to the scheduled events 9. Staffing Head operator/Pyrotechnician in charge must have minimum of five (5) yearsexperience with similar displays and have fired a minimum of six (6) displays in the past twenty-four (24) months. This position is considered key personnel. The Service provider may not change the Head operator/pyrotechnician after award of the Contract. If key personnel changes need to be made, Service provider must submit resume of proposed personnel for CoK authorities approval. A minimum staff of two (2) people shall be provided for each site/display, 10. Miscellaneous Requirements All bidders must make an on-site inspection of the locations where the work will be performed to become completely familiar with the existing conditions. Failure to comply with this requirement will not relieve the Service provider of his obligation to carry out the scope of the Contract. Performance guarantees: With the exception of weather related delays the Contractor shall be charged one percent (1%) of the Contract amount for every fifteen (15) minutes the display(s) is delayed from the scheduled firing time. This amount shall be subtracted from the invoice for payment. Materials offered, but not supplied, shall be subtracted from payment based on the unit cost of the material. Radisson Blu & Kigali Convention Center Ltd (KCC) reserves the right to deduct the cost of all shell(s) misfired, or those that failed to properly perform. Radisson Blu & Kigali Convention Center Ltd (KCC) reserves the right to withhold full payment if the fireworks disp Tender Link : https://www.jobinrwanda.com/job/tender-notice-provision-fireworks-display-and-pyrotechnics-services-kcc-premises
