Bids Are Invited For 2026 Grass Maintenance For Norris Beach

Summer Village Of Norris Beachrequest For Tender (Rft)Grass Cutting And Grounds Maintenance Services (2026 Season)________________________________________Submission Informationsubmission Deadline: As Soon As Possiblecontact Person:Sylvia Roy, Chief Administrative Officeremail: [email protected]: 780-586-2494________________________________________1. Invitation To Tenderthe Summer Village Of Norris Beach Invites Qualified Contractors To Submit Tenders For The Provision Of Grass Cutting And Grounds Maintenance Services Within The Municipal Boundaries.This Contract Includes:•Park And Common Area Mowing•Entrance Area Maintenance•Boulevard Mowing •Ditch Mowing ________________________________________2. Contract Term•Mid-May To Mid-September 2026 (Weather Dependent)•One (1) Year Term•Option To Extend Up To Two (2) Additional Seasons Upon Mutual Agreement________________________________________3. Scope Of Work3.1 Base Services•Weekly Mowing Of: Oparksomunicipal Reservesocommon Areasoentrance Features•Weekly Trimming Of: Otree Basesoentrance Areasopark Features________________________________________3.2 Boulevard Mowing •Mowing Of Roadside Boulevards And Municipal Rights-Of-Way•Frequency: Every 2–3 Weeks Or As Required________________________________________3.3 Ditch Mowing•Mowing Of Roadside Ditches And Drainage Areas (Includes Sloped Terrain)•Minimum 2–3 Cuts Per Season, As Needed Basis•Must Use Appropriate Equipment For Safety________________________________________3.4 General Requirementsthe Contractor Shall:•Provide All Labour, Equipment, Fuel, And Supervision•Maintain Equipment In Safe Working Condition•Carry: Ominimum $2,000,000 Liability Insuranceowcb Coverage•Be Responsible For Any Damages Caused________________________________________3.5 Additional Work•Extra Work Must Be Pre-Approved•Paid At Agreed Hourly Rates________________________________________4. Payment Terms•Monthly Invoicing, Payment Within 30 Days Of Approval________________________________________5. Terminationeither Party May Terminate The Agreement With 30 Days Written Notice.________________________________________6. Evaluation Criteriatenders Will Be Evaluated Based On:•Cost•Experience•Equipment And Capability•References•Ability To Complete Ditch And Boulevard Work Safely________________________________________7. Map Of Service Areaa Map Outlining:•Parks•Roads•Boulevards•Ditchesis Attached As Part Of This Tender Package (Appendix A).________________________________________Pricing Bid Sheetserviceprice ($)Weekly Mowing (Parks/Common Areas)Boulevard Mowing (Per Cut Or Season)Ditch Mowing (Per Cut Or Season)Hourly Labour Rate (Extra Work)Hourly Equipment Rate (Extra Work)________________________________________Bid Formcompany Name: __________________________Contact Person: __________________________Address: ________________________________Phone: _________________________________Email: _________________________________The Undersigned Agrees To Provide Services In Accordance With This Request For Tender.________________________________________Signature Pageauthorized Signatory: __________________________Title: _______________________________________Signature: __________________________________Date: _______________________________________I Certify That I Am Authorized To Bind The Company To This Tender Submission.Contractor Declarationproject: Grass Cutting And Grounds Maintenance Services – 2026Owner: Summer Village Of Norris Beachthe Undersigned Hereby Declares That:1.I/We Have Reviewed And Understand All Terms And Conditions Of This Tender.2.I/We Agree To Perform All Work As Specified.3.The Company: Ois In Good Legal Standingois Not In Bankruptcy Or Insolvencyocomplies With All Applicable Laws And Regulations4.No Conflict Of Interest Exists Or Will Arise.5.The Undersigned Has Full Authority To Bind The Company.6.All Information Submitted Is True And Accurate.________________________________________Company Name: __________________________Authorized Representative: __________________________Title: __________________________Signature: __________________________Date: __________________________