Quotation are invited for Provision of Photo/Videography Services for the Kigali Faecal Sludge Treatment Plant Project under Lvb Iwrm Programme in Rwanda Location: Kigali Deadline: Thursday, 25/06/2026 16:00 EAC - Lake Victoria Basin Commission (LVBC) has received funds from the European Union (EU) and the Government of the Federal Republic of Germany (BMZ), channelled through KfW, to support implementation of the Lake Victoria Basin Integrated Water Resources Management Programme (LVB IWRMP) and intends to apply the proceeds of this to eligible payments under the contract for Provision of Photography and Videography Services for LVB IWRM Programme activities in Kigali, Rwanda. This procurement process will be conducted in accordance with the price quotation procedure under KfW Guidelines for Procurement, 2024. LVBC now invites eligible individuals to express their interest in providing photography and videography services and must provide information indicating that they are qualified to perform the services and submit a detailed CV, academic and professional certificates, description of similar assignments, experience in similar conditions, availability of appropriate skills as described in the Terms of Reference. The Expression of Interest and Price Quotation should be prepared on separate sheets. The Expressions of Interest and Quotations must be delivered to the address below or emailed by 25th June 2026 at 1600 hours EA time and mention PROVISION OF PHOTO/VIDEOGRAPHY SERVICES FOR THE KIGALI FAECAL SLUDGE TREATMENT PLANT PROJECT UNDER LVB IWRMP EXECUTIVE SECRETARY East African Community - Lake Victoria Basin Commission 13th floor, New Nyanza Regional Headquarters P.O Box 1510-40100, KISUMU - KENYA. Tel: 254-57-2026344/3894, Email:
[email protected] ; copy to
[email protected] Evaluation Criteria for Photo/Videography Services (i) Technical Evaluation The evaluation methodology shall be based on the technical requirements as below and as per Terms of Reference attached. Technical Requirements Score (Pass / Fail) 1 Proven professional experience of at least two (2) years in provision of photography and videography services and editing videos for organizations (attach a portfolio of products with references/client names and provide links where necessary) 2 Demonstrated professional experience with coverage of development projects, preferably in water supply/sanitation and environmental initiatives (a minimum of 3 previous assignments done within the past 3 years attached and reference projects provided) 3 Demonstrated online video publishing and file transfer skills (attach or provide a link to a minimum of 3 video published products) 4 Knowledge of professional editing software (provide packages acquainted with) 5 Vast knowledge of video formats, video file conversions, and the ability to convert video files across multiple formats. 6 Possession of essential tools/equipment for effective Video Capture and Editing (Listed) (ii) Price Evaluation Bidders who meet the technical requirements shall be evaluated on proposed price per item and the lowest price bidder shall be awarded the services contract. Deliverable Description / Technical Specs Unit of measurement Rate (USD or Local Currency) 1) Photography Capture atleast 30 usable, high-quality photos per event. Photos should be well-composed, color corrected, and captioned/labeled with topic, date, location, and identity of subjects Delivered in high-resolution JPEG (600dpi) + web-optimized copies Event 2) Short edited event highlight Video/Reels. 3-minute edited event highlight video capturing event highlights, including supporting graphics, lower-thirds, transitions, and background music (royalty-free). Must include: (a) draft storyline/script, (b) captions /subtitles, (c) raw footage. Delivered in Full HD (1080p), MP4 format + Raw footage Item (3-minute video) 3) Documentary 10-15 minutes edited Documentary, summarizing activities or project. Should include storyline/script, voice-over, interviews, b-roll footage, graphics, and subtitles. Delivered in Full HD or 4K, MP4 format with all project files. + Raw footage Item (10-15 min documentary) The currency of evaluation shall be USD. Quotations in other currencies will be converted to USD for evaluation purposes only, using the exchange rates published by the Central Bank of Kenya on the date of the quotation submission deadline. EAST AFRICAN COMMUNITY LAKE VICTORIA BASIN COMMISSION LAKE VICTORIA BASIN INTEGRATED WATER RESOURCES MANAGEMENT PROGRAMME (LVB-IWRMP) PHASE I & II KfW Project no. 3020 00 362, BMZ no. 2015 68 211 and 2019 67 207 TERMS OF REFERENCE PHOTO-VIDEOGRAPHY SERVICES (Kigali HPI Rwanda) June 2026 1 CONTEXT 1.1 EAC/LVBC Lake Victoria Basin Commission (LVBC) is a specialized institution of the East African Community (EAC) that was established under Article 114 (2) (b) (vi) of the EAC Treaty, Article 33 of the protocol for Sustainable Development of Lake Victoria Basin (2003), and section 3 of the Lake Victoria Basin Commission Act (2022). The mandate of the Commission is to coordinate sustainable development and management of resources in the Lake Victoria Basin. To fulfill its mandate, LVBC coordinates projects and programmes in the Lake Victoria Basin (LVB) include Burundi, Kenya, Rwanda, Tanzania, and Uganda. LVBC has received funds from the European Union (EU) and the Government of the Federal Republic of Germany (BMZ), both grants channelled through KfW, to support implementation of the Lake Victoria Basin Integrated Water Resources Management Program (LVB IWRMP). The Programme is coordinated by the LVBC Secretariat and implemented in the five EAC Partner States of Burundi, Kenya, Rwanda, Tanzania, and Uganda. 1.2 The LVB-IWRM PROGRAMME The Lake Victoria Basin Integrated Water Resources Management Programme (LVB IWRMP) aims at improving water quality and availability through strategic and sustainable management of the LVB via regional IWRM investments and related measures. To achieve this overall objective, the program has two components; Component 1: aimed at strengthening LVBC Secretariat strategic and regional water resource management function, and Component 2: aimed at reducing effluents into the Lake Victoria through targeted High Priority Investments (HPIs) in the Cities of Kisumu (Kenya), Kampala (Ugadan, Mwanza (UR Tanzania), and Kigali (Rwanda). 1.3 Communication and Visibility (C&V) The IWRMP programme has an important sub-component on Communication and Visibility. For that purpose, the C&V Strategy and Framework Activity Plan have been developed and every 6 months, a C&V activity plan drawn from the Framework is prepared and implemented. The overall communication objective from the DPs perspective is to raise awareness of the reasons, achievements and impact for the LVB IWRMP and the DP support and contribution to the Programme, both locally and countrywide in the EAC Partner States. The LVB IWRM Programme communication and visibility efforts are therefore: To create awareness of LVB IWRMP to targeted audiences To promote visibility of LVB IWRMP key actorsLVBC & EU, KfW, To strengthen partnerships between EU, KfW, LVBC and Partner States To reinforce IWRM policies, practices and change of behaviour in LVB countries 2 THE ASSIGNMENT The Commission seeks to engage a professional photo-videographer to support the LVB IWRM Programme in capturing and generating appealing visual content to communicate messages effectively related to the LVB IWRM Programme. 2.1 Services required The core objective of the task is to generate and capture high-quality communicable visual content relevant to the IWRM programme components, sectors, particular events and activities, partners, and cross-cutting themes. The captured photos and videos shall be focused at gathering stories and must be usable in knowledge sharing products and regular communication materials. Nearing the close of the project or earlier, the video material will be eventually edited as one or more project videos, telling the story of the project from different perspectives (citizens, water authority, LVBC). The service provider should also be on call to mobilise 48 hours before an unforeseen event to cover specified events such as high-level visits or other types of events. 2.2 Geography and scope of the assignment The assignment will be carried out in the City of Kigali, Republic of Rwanda. The specific topic to be covered is the Kigali Faecal Sludge Treatment Plant Project in the City of Kigali, before, during and after implementation. The timeline and phasing of the project will be discussed and is expected to start from July 2026 and end in December 2028 latest. The service provider shall carry out a minimum of 5 field visits / story gathering activities over the duration of the project. 2.3 Scope of Work For this assignment, you will be required to: (i) Generate at least 30 usable high-quality images per assignment (incl. Event, field visit, story gathering or chosen theme) for use in developing knowledge products and regular communication materials. (ii) Capture footage and at least a 3-minute edited high quality video per assignment for use in different project platforms, reports and contribute to digital design/publishing. (iii) The visuals should capture action shots of beneficiaries or investments, programme activities and event on-goings ensuring that these include participants making presentations, performing technical tasks or interacting with team members. (iv) Extra creative captures, such as drone shots/overhead shots/timelapse videos will be highly considered for points in this assignment. 2.4 Deliverables 2.4.1 Photography (i) Per assignment, capture at least 30 usable high-quality photos of p Tender Link : https://www.jobinrwanda.com/job/request-expressions-interest-quotation-provision-photovideography-services-kigali-faecal-sludge
