Bids Are Invited For Notice Of Intent To Direct Award - Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support For Consultation Process

Notice Of Intent To Direct Award - Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support For Consultation Process . Summary Details File: Noi 1220-2026-4200 – Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support For Consultation Process Notice Of Intent To Award A Contract Notice Is Hereby Given That The City Of Abbotsford (The “City”) Is Contemplating Making A Direct Award Of A Contract Tokerr Wood Leidal Associates Ltd.(The “Service Provider”) For The Following: Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support For Consultation Process Previous Notice Of Intents To Award A Contract The City Issued Three Notice Of Intents As Follows: The City Issued A Notice Of Intent To Direct Award – Noi No.: 1220-2023-2909 – Engineering Services Support For Consultation Process For Sumas Prairie Flood Risk Mitigation Program On February 27, 2023; Closed Unchallenged. The Value Of The Contract Was $250,000.00 Cad Plus Applicable Taxes. The City Issued A Notice Of Intent To Direct Award – Noi No.: 1220-2023-3041 – Engineering Services Support For Consultation Process For Sumas Prairie Flood Risk Mitigation Program On September 6, 2023; Closed Unchallenged. The Value Of The Work Was $300,000.00 Cad With The Total Value Of The Contract @ $550,000.00 Cad Plus Applicable Taxes. The City Issued A Notice Of Intent To Direct Award – Noi No.: 1220-2024-3469 – Sumas Prairie Flood Risk Mitigation Program – Engineering Services Support For Consultation Process On November 1, 2024; Closed Unchallenged. The Value Of The Work Was $550,000.00 Cad With The Total Value Of The Contract @ $1,100,000.00 Cad Plus Applicable Taxes. Background The November 2021 Extreme Weather Event Had Caused Flooding In Various Parts Of The City, And Most Notably The Widespread Flooding In The Sumas Prairie, Due To The Nooksack River Overflow From Whatcom County In The United States Of America. As Part Of The Post Disaster Recovery, The City Engaged The Services Of A Qualified Professional, Kerr Wood Leidal Associates Ltd. (“Kwl”), To Assist With Developing Options For The Sumas Prairie For Flood Mitigation. Four Options Were Developed For Discussion Purposes; After Completing A Number Of Engagement Activities In The Months Of April And May Of 2022, A Preferred Option Was Formulated And Presented To Council On June 13, 2022, With Subsequent Funding From The Province Of British Columbia (“Province”). Kwl Was Also Involved In Providing Technical Services During The 2025 Extreme Weather Event Which Caused Widespread Flooding In Sumas Prairie West, Due To The Nooksack River Overflow. The Province Is Facilitating Consultation With First Nations On This Project. We Gratefully Acknowledge The Financial Support Of The Province Of British Columbia Through The Ministry Of Emergency Management And Climate Readiness. Scope Of Services Or Specifications This Work Is A Continuation Of Previously Awarded Services And Includes The Following Scope: Attend Consultation Meetings. Present Best Practices, Continue To Refine The Flood Risk Mitigation Program And Complete Various Studies And Provide Missing Data Gaps In The Conceptual Flood Mitigation And Ecosystem Restoration Plan. Respond To Questions And Provide Technical Support During The Consultation Process. This Notice Contemplates This Additional Work Valued At Approximately $2.3M Cad, Bringing The Total Cumulative Contract Value To An Amount Not Exceeding $3.4M Cad, Plus Applicable Taxes. Rationale For Contemplating A Direct Award The City Is Contemplating A Direct Award With Kerr Wood Leidal Associates Ltd. For The Following Reasons: With The Objectives Of Public Security And Safety And The Protection Of Human, Animal And Plant Life And Health And Due To The Unpredictability Of Severe Weather Events, It Is Important That The Provision Of Services Be Expedited As Delays Increase The Risks Of Sumas Prairie Being Exposed To The Same Magnitude Of The Flood Risk Seen In November 2021 Flooding And To A Lesser Magnitude The December 2025 Flooding. Kwl Is Mid-Stream With The Existing Process, And The Process Requires Continuity To Meet The Timelines. Kwl Completed Various Studies On The Sumas Prairie, Including The Recent Flood Mitigation And Ecosystem Restoration Options For Sumas Prairie, The 2018 Drainage Master Plan, And 2020 Nooksack River Overflow Flood Mitigation Plan. In Addition, Kwl Had Provided Technical Support During The November 2021 And More Recent 2025 Extreme Weather Events. Due To The Urgency Of Flood Risk Mitigation, The Need For Continuity In A Technically Complex, Multi‑Year Program, And Kwl’S Unique Historical Knowledge And Proprietary Work Products, The City Has Determined That A Competitive Process Is Not Practicable At This Time. Contract Value: The Value Of The Contract Is Expected Not To Exceed $3.4Mcadplus Applicable Taxes. Submission Of Objection Notice Any Respondents That Still Wish To Object To This Decision They Should Email Their Objection To The Attention Ofsailesh Kapadia, Buyer Iii,Procurement Services At Bidsandtendersbythursday, June 18, 2026,No Later Than 2:00 P.M. Local Time. Submissions By Other Methods Will Not Be Accepted. Respondents Objecting Must Outline Specific Reasons For Their Objection In Their Email As Well As Demonstrate Their Ability To Perform The Contemplated Work And/Or Services And Show Availability And Resources. The Respondent’S Ability To Provide Goods And Services Of The Same Or Better Quality And Price Within The Required Period Will Be The Key Criteria Used In The Consideration Of Any Respondent’S Objections.