Request for proposals for Consultancy to Develop Food Systems Monitoring & Evaluation Dashboard. Location: Kigali Deadline: Friday, 19/06/2026 13:49 Disclaimer |AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. Introduction AGRA invites qualified consulting firms to submit proposals to bid for a Consultancy to develop a food systems monitoring & evaluation dashboard. This document outlines the requirements and guidelines for the submission of proposals. Background AGRA is a not-for-profit organization working with African governments, other donors, NGOs, the private sector, and farmers to improve the productivity and incomes of resource-poor smallholder farmers in Africa. AGRA aims to catalyze an inclusive agricultural transformation in Africa by increasing incomes and improving food security for millions of smallholder farmers in Africa. For more information about AGRA, please visit www.agra.org. The Ministry of Agriculture and Animal Resources (MINAGRI), together with its affiliated institutions including the Rwanda Agriculture Board (RAB) and the National Agricultural Export Development Board (NAEB), is responsible for monitoring and reporting on the implementation of the Strategic Plan for the Transformation of Agriculture Phase 5 (PSTA-5). PSTA-5 includes a wide range of indicators covering agricultural productivity, food systems performance, nutrition, trade, resilience, and sustainability. Monitoring these indicators requires coordination across multiple institutions contributing to Rwandas food system, including government agencies, statistical bodies, research institutions, and development partners. To strengthen monitoring and performance management, MINAGRI intends to develop an interactive digital dashboard and monitoring platform to consolidate, analyze, and visualize PSTA-5 indicators and broader food system performance. In line with AGRAs strategic focus on leveraging digital systems for last-mile delivery and strengthening the agricultural digital ecosystem, this initiative will prioritize interoperability and integration. The goal is to ensure that the new dashboard does not function as a standalone, siloed tool, but rather as a harmonized component within the existing digital landscape, including AGRAs other platforms and Government of Rwanda systems. This approach will maximize the utility of existing data sources, reduce duplication of effort, and enhance the sustainability of digital investment. The system will integrate data from multiple sources including existing databases, administrative systems, surveys, and structured manual reporting mechanisms where digital data sources are not available. The Ministry also recognizes the importance of minimizing reporting burdens on data providers, particularly district-level staff and field implementers. Several information systems already exist in the agriculture sector, including the Agriculture Management Information System (AMIS). The consulting firm will therefore assess how existing systems can contribute data to the monitoring framework to avoid duplication of data entry and reduce the risk of system fatigue, where users are required to report similar information across multiple platforms. The Government of Rwanda has also prioritized youth employment and entrepreneurship within the agri-food systems as a key driver of economic transformation and inclusive growth. PSTA-5 and related national strategies emphasize the importance of creating economic opportunities for young people across agricultural value chains, including production, aggregation, processing, service provision, and market access. Strengthening monitoring systems to capture youth participation and outcomes within the food system is therefore essential to inform evidence-based policy decisions and track progress on youth employment and inclusion within Rwandas agricultural transformation agenda. Objectives The objective of this assignment is to design and implement a robust, user-friendly, and secure Food Systems Monitoring and Evaluation Dashboard that supports consolidated monitoring and reporting of PSTA-5 indicators across institutions contributing to the food system. The platform will be strategically designed to enhance last-mile delivery by providing decision makers at all levels from national to district with timely, actionable data. A core principle of this development is to achieve seamless interoperability with existing AGRA digital platforms and government systems, ensuring that the dashboard acts as a unifying layer that leverages and strengthens the current digital ecosystem rather than creating new data silos. The platform should enable: Centralized monitoring of indicators Integration of multiple data sources Automated data exchange where possible Structured manual data entry where necessary Real-time or periodic reporting Advanced visualization and analytical capabilities Monitoring of youth participation and employment within the food system, including youth engagement in agricultural value chains, youth-led agribusiness enterprises, and youth access to agricultural services and financing. The development of the dashboard will follow a phased, data-driven approach. The consulting firm will first assess data availability, indicator definitions, institutional ownership, and reporting workflows before proceeding with system development. Dashboard development will therefore be guided by the validation of feasible data sources and reporting mechanisms to ensure that indicators can be measured reliably and updated consistently. The final system architecture including the balance between automated integrations, file uploads, and manual reporting workflows will therefore be determined following the data ecosystem assessment conducted during the inception phase. Scope of Work The consulting firm will undertake the following activities. 4.1 Inception Phase The consulting firm shall initiate the assignment by conducting an inception phase to refine the methodology and implementation approach. Activities include: Review of the PSTA-5 Results Framework and indicator documentation Review of existing reporting templates and monitoring processes Consultations with key stakeholders including: MINAGRI M&E Unit, MINAGRI Digital Office, RAB, NAEB, AGRAs Digital Team and other relevant institutions contributing to food system indicators. The consulting firm will produce an Inception Report including: Refined methodology Implementation approach Stakeholder engagement plan Work plan and timeline Preliminary system design considerations 4.2 Food System Data Ecosystem Assessment The consulting firm shall conduct a comprehensive mapping and diagnostic assessment of existing data sources relevant to PSTA-5 and food systems indicators. A critical component of this assessment will be to identify and map AGRAs existing digital platforms and data assets including other institutions in food systems ecosystem. The goal is to determine how these platforms can contribute data to, or be leveraged by, the new dashboard, ensuring that AGRAs investments are synergistic and that the resulting system is interoperable, avoiding the creation of duplicative or siloed tools. The assessment shall identify and document data sources across institutions involved in the food system, including but not limited to:- MINAGRI Rwanda Agriculture Board (RAB) National Agricultural Export Development Board (NAEB) National Institute of Statistics of Rwanda (NISR) Ministry of Health (nutrition indicators) Ministry of Trade and Industry District-level administrative systems National surveys and research institutions Relevant programs and development partner initiatives Youth-focused initiatives and programs supporting youth employment, entrepreneurship, and participation in agri- food systems. The assessment will identify: Responsible institutions for each indicator Data ownership and custodianship Data formats (Excel, databases, APIs, reports) Reporting frequency Accessibility of datasets Data quality and completeness Existing digital systems producing relevant data Bottlenecks in current reporting mechanisms Reasons why existing reporting approaches are not functioning optimally Availability of age-disaggregated datasets, particularly those capturing youth participation in agricultural production, agribusiness development, and food system employment. The consulting firm shall also review each indicator in the PSTA-5 results framework to assess its measurability, including: Availability of reliable data sources Feasibility of collecting the indicator at defined intervals Clarity of indicator definitions and methodologies Identification of responsible reporting institutions Special attention shall be given to assessing how data generated through the Agriculture Management Information System (AMIS), AGRAs platforms, and other sector systems can support monitoring of PSTA-5 indicators. The consulting firm shall also assess the reporting burden placed on data providers, particularly district and field-level staff, to avoid creating duplicate reporting requirements across multiple systems. The output of this phase will be a Data Source Mapping and Diagnostic Assessment Report 4.3 Stakeholder Needs Assessment and Functional Requirements The consulting firm shall conduct structured consultations and workshops with stakeholders to capture system requirements beyond the existing reporting templates. Stakeholders will include: MINAGRI Di Tender Link : https://www.jobinrwanda.com/job/consultancy-develop-food-systems-monitoring-evaluation-dashboard
