Tenders Are Invited For Provision Of Integrated Professional And Administrative Services

Tenders are invited for Provision of Integrated Professional and Administrative Services. Date Added: June 4, 2026 Deadline: 25/06/2026 Category: General Supplies & Services, Oil & Gas INTRODUCTION NLNG is a leading energy company committed to driving innovation and meeting the evolving energy needs of the future through its world-class production plant on Bonny Island, Rivers State, Nigeria. The facility consists of six (6) natural gas liquefaction trains with a total capacity of 22 million tons of Liquefied Natural Gas (LNG) and 5 million tonnes of Natural Gas Liquids (NGL) per annum, with associated gas receiving, treating, storage and loading facilities as well as utilities (Electrical power generation, Water, Air, Nitrogen etc.), and support infrastructure (offices, residential accommodation, school, hospital, airstrip, jetties etc.). The Integrated Professional and Administrative Services contract supports the approved Professional Support Rationalisation Strategy by ensuring sustained, high-quality professional support and document control services to Leadership, while enabling optimal resource utilisation and redeployment of internal manpower to higher-value functions. This service is critical to maintaining governance discipline, operational efficiency, and seamless execution of NLNGs strategic priorities. 2.0 SCOPE OF WORK The successful contractor shall be responsible for providing NLNG with integrated professional & administrative services (diverse professional roles working in a unified service model) in all NLNG locations, for the duration of the contract. The contract will include the entire statutory requirement with respect to the Nigerian labour laws and have due regard to NLNG care for people. The Work shall generally comprise the following: SECRETARIAL & ADMINISTRATIVE EXECUTIVE SUPPORT: The contractor shall provide qualified and competent personnel to discharge the underlisted functions as Secretaries to Managers in NLNG: Executive Administrative Support; Office & Communication Management; Meetings, Documentation & Reporting; Coordination & Workflow Efficiency. Provide day to day administrative support to the Manager & department including scheduling meetings, managing calendars, coordinating travel, and handling correspondence. Prepare and organize documents, such as reports, minutes, presentations, and filing (physical and digital), ensuring accuracy and confidentiality. Support office operations, including logistics for events, workshops, training sessions, visitor management, and resource coordination. Maintain efficient communication, acting as a first point of contact for internal teams, external partners, vendors, and other stakeholders. Ensure compliance with company processes, including HSE rules, document control guidelines, approval workflows, expense procedures, and data confidentiality. Serve as the primary point of contact for internal and external stakeholders. Screens calls, emails, and requests, ensuring executives receive only high priority information. Coordinate executive meetings, workshops, and briefing sessions; Prepare agendas, records minutes, and tracks meeting outcomes. Support data collation for reports, dashboards, and management updates. Support cross functional coordination between departments on behalf of the executive. Monitor workflows, deadlines, and approvals to keep the executives office running smoothly. Implement administrative best practices and identifies process improvements. INTEGRATED PROFESSIONAL SERVICES: Deliver multi-disciplinary professional support across HR operations, data analytics, document control, and general office services. Provide HR services, including onboarding/offboarding support, personnel data updates, Contract & records administration; timesheet validation; Benefits administration; Recruiting activities; training logistics, Org structure maintenance and workflow coordination in line with HR policies. Execute SAP HCM / SAP SuccessFactors admin activities & SAP Procurement functions, such as updating employee master data, running HR reports, processing transactions, Raising Material Requests, call-off and load invoices into SAP, maintaining organizational structures and supporting end users. Perform structured data analysis, including cleaning and validating operational data, generating dashboards and KPIs, identifying trends and variances, and producing actionable insights that support decision making for HR, operations, and business functions. Ensure compliance with company standards, including HSE rules, data privacy, internal controls, HR guidelines, and regulatory requirements, while contributing to continuous process improvement. Collate and prepare weekly, monthly and annual business reports. Provide Corporate Communications / CSR Admin Support: Manage Event logistics; stakeholder invitation lists; media monitoring summaries; community engagement trackers; content scheduling support. DOCUMENT CONTROL & INFORMATION MANAGEMENT: Manage document control processes, including receiving, checking, registering, tracking, and distributing technical and non-technical documents in line with company standards. Maintain accurate document repositories, ensuring proper version control, metadata tagging, secure storage, and timely archiving in approved systems. Support project and operations teams by coordinating transmittals, ensuring controlled circulation of documents, and maintaining audit ready document registers. Ensure compliance with company procedures, including information security, records retention policies, confidentiality requirements, and regulatory documentation standards. Provide information management support, generating reports, supporting retrieval requests, conducting quality checks, and assisting users with document workflow tools and processes. Tender Link : https://etenders.com.ng/nlng-invitation-to-tender-for-provision-of-integrated-professional-and-administrative-services/