Request for proposals for Provision of Medical Insurance Services for Aims Rwanda Students, Tutors, Staff and Their Dependents. Location: Kigali Deadline: Wednesday, 03/06/2026 17:00 Dear Sir/Madam, The African Institute for Mathematical Sciences (AIMS) is a pan- African network of centers of excellence for world class post-graduate training, research and outreach in Mathematical sciences that enables Africas talented students to become problem solvers and innovators capable of propelling Africas scientific, educational and economic self-sufficiency. AIMS Rwanda Centre was inaugurated in August, 2016 and is located on 17 KN 16 Ave, Kigali, Nyarugenge District, Nyarugenge Sector, Kiyovu Cell, P.O.BOX 7150 Kigali Rwanda Tel: +250- 252 900 350. AIMS offers to its community (students, tutors, researchers, lecturers and staff) a unique and conducive learning and teaching experience within the Centre with key services including medical insurance services. As such, AIMS Rwanda intends to engage a legally registered company to provide professional annual medical insurance services to its students, tutors, staff and their dependents for the period of one year (FY2026/2027). PART I: TENDER SUMMARY The table below provides basic information about the tender; including the proposed type of award contract should a bidder be selected from this process. The contract template is designed to give an idea of the obligations and requirements involved; however, AIMS RWANDA is under no legal obligation to award the proposed contract. Please adhere to the submission deadline below. Late submissions will lead to automatic disqualification of your bid. 1.AIMS GENERAL TERMS AND CONDITIONS FOR ALL SERVICE CONTRACTS 1. LEGAL STATUS The service provider shall be considered as having the legal status of an independent service provider. Agents or employees of the service provider shall not be considered in any respect as being employed or in any manner officials or students members of the AIMS. 2. OBLIGATIONS The service provider and all individuals assigned by it to perform services under this contract: Shall neither seek nor accept instructions from any authority external to the AIMS in connection with the performance of its/their services under this contract. Shall refrain from any action which may adversely affect the AIMS and shall fulfil its/their commitments with the fullest regard for the interests of the AIMS. Shall assure compliance with all applicable laws of the Republic of Rwanda were the service provider is registered as well as those in which the activities are performed. Assure that all duties are conducted with integrity, free from any taint of dishonesty or corruption and that all persons are respected equally without any distinction or discrimination based on nationality, race, gender, religious beliefs, class or political opinions. Shall not advertise or otherwise utilize to its/their advantage the fact that it is or has been a service provider with the AIMS. Shall not, in any manner whatsoever use the name, logo or official seal of the AIMS or any abbreviation of the name of the AIMS in connection with its business or otherwise, except as required for the fulfilment of its contractual duties hereunder and then only with the express prior written approval of the AIMS Network President or his/her designate. Shall not communicate at any time to any other person (legal or natural), Government or authority external to the AIMS any information known to them by reason of their association with the AIMS which has not been made public, except in the course of their duties or by authorisation of the AIMS President & CEO or his/her designate; nor shall service providers or assigned individuals at any time use such information to their private advantage. When performing the services on AIMS premises or at any location when representing the AIMS, shall act in a manner consistent with the values of the African Institute for Mathematical Sciences (AIMS) and shall abide by the rules of conduct set out in the AIMSs Code of Conduct (a copy of which has been provided by the AIMS). The service provider acknowledges and accepts that any violation of these rules of conduct by it or any individual assigned by it to perform services on its behalf shall be considered breach of an essential term of this contract. The obligations set out in sub-clauses (e), (f) and (g) above shall continue upon expiration or termination of this contract with the AIMS. 3. REPRESENTATIONS AND WARRANTIES The service provider represents and warrants: It is not engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof. To ensure the respect of internationally agreed core labour standards, e.g. the ILO core labour standards, conventions on freedom of association and collective bargaining, elimination of forced and compulsory labour, elimination of discrimination in respect of employment and occupation, and the abolition of child labour. It is not engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including the requirement that children be protected from performing any work that is likely to be hazardous, to interfere with their education, or to be harmful to their health and development. It respects the basic social rights and working conditions of its employees, servants, agents and sub-service providers. There are no material claims or allegations outstanding against the service provider that might adversely affect the AIMS or its reputation. 4. TITLE RIGHTS During the term of this contract, the service provider shall disclose to the AIMS all ideas, inventions, business plans or any other materials developed by it during the term of this contract because of the services provided to the AIMS by the service provider. The AIMS shall be entitled to all property rights including but not limited to patents, copyrights and trademarks, regarding material which bears a direct relation to, or is made in consequence of, the services provided to the AIMS by the service provider. At the request of the AIMS, the service provider shall assist in securing such property rights and transferring them to the AIMS in compliance with the requirements of applicable law. At the request of the AIMS, the service provider shall take all necessary steps, execute all necessary documents and generally assist in securing such property rights and transferring them to the AIMS in compliance with the requirements of applicable law. All materials prepared as well as, all data collected and processed during the service providers work for the AIMS is the property of the AIMS. Such information cannot be used by the service provider for any purpose, other than that agreed under the terms of this contract, without the prior written approval of the AIMS Network President or his/her designate. Title to any equipment and supplies which may be furnished by the AIMS shall rest with the AIMS and any such equipment shall be returned to the AIMS as soon as possible, when no longer needed by the Service provider. In any event, all equipment and supplies must be returned to the AIMS upon the termination or expiration of this contract. Such equipment, when returned to the AIMS, shall be in the same condition as when delivered to the service provider, subject to normal wear and tear. The service provider bears all responsibility for lost or damaged equipment and supplies. 5. TAX EXEMPTION The service providers fee shall reflect any tax exemption to which the AIMS is entitled by reason of any immunities which it enjoys. If it is subsequently determined that any taxes which have been included invoiced are not required to be paid, the AIMS shall deduct the amount from the service fee or, if it has paid any such taxes, it shall be refunded by the service provider. 6. DELAY Without prejudice to clause 8 below, if the services have not been completed during the agreed period, any additional costs or damages incurred by the AIMS due to such delay may be withheld from any amounts owed to the service provider. 7. TERMINATION OF CONTRACT This contract may be terminated at any time by either party before the expiry date of the contract by giving written notice to the other party. The period of notice shall be five days in the case of contracts for a total period of less than two months and fourteen days in the case of contracts for a longer period. This contract may be terminated by the AIMS with immediate effect at any time if the service provider has breached any of his contractual obligations with the AIMS or if in the reasonable opinion of the AIMS the service provider has brought or is reasonably likely to bring the AIMSs reputation into disrepute. In the event of the contract being terminated prior to its due expiry date in this way, the service provider shall be compensated on a pro rata basis for no more than the actual amount of work performed to the satisfaction of the AIMS. Additional costs or damages incurred by the AIMS resulting from the termination of the contract by the service provider or by the AIMS in accordance with para (b) above, may be withheld from any amount otherwise due to the service provider by the AIMS. 8. BANKRUPTCY Should the service provider file any petition for bankruptcy, or should the service provider make a general assignment for the benefit of its creditors, or should a receiver be appointed because of the service providers insolvency, the AIMS may under the terms of this contract, terminate the same forthwith by giving the service provider written notice of such termination 9. FORCE MAJEURE Force majeure, as used herein, shall mean acts of God, laws or regulations, industrial disturbances, acts of the public enemy, civil disturbances Tender Link : https://www.jobinrwanda.com/job/request-proposals-provision-medical-insurance-services-aims-rwanda-students-tutors-staff-and
