Tenders Are Invited For Comprehensive Organization And Implementation Of A Two-Day Event Called Włocławek County Festival 2026

1. The Subject Of The Order Is The Comprehensive Organization And Implementation Of A Two-Day Event Called Włocławek County Festival 2026 (Mass Event). The Subject Of The Order Includes The Preparation And Implementation Of The Event Up To The Completion Of Formalities Related To The Closing Of The Event In Formal, Technical And Aesthetic Terms And The Submission Of A Film Of The Entire Event, The So-Called Relations. Date And Location Of The Event: July 10-11, 2026, Location: At The Airport Of The Aero Club Of Włocławek At Ul. Szybowcowa 3, 87-853 Kruszyn, I.E.: - On July 10, 2026, From 4:30 P.M. To 11:30 P.M. - In The Form Of An Outdoor Concert Combined With A Picnic For The Youth Of The Włocławek District, - On July 11, 2026, From 2:30 P.M. To 11:00 P.M. - In The Form Of An Outdoor Concert Combined With A Picnic For The Inhabitants Of The Włocławek District And The Festival Of Taste - A Culinary Competition Of The Rural Womens Associations From The Włocławek District. The Contractors Duties Include In Particular: - Planning The Event In Cooperation With The Ordering Party, - Obtaining The Necessary Opinions And Submitting The Event Notification On Behalf Of The Ordering Party, - Estimating The Number Of Event Participants And Preparing The Space So That Everyone Can Feel Comfortable There And Have Equal Access To Entertainment, - Ensuring Additional Entertainment, Exhibition And Catering Stands, - Establishing Cooperation With Partners, E.G. Locating Exhibitions, Stands With Products And Services, - Providing Facilities For Event Participants, - Employing People Or Establishing Cooperation With Subcontractors, - Providing Catering Services And Staff, - Technical, Equipment And Material Security Of The Event (Stages, Screens, Dressing Rooms, Sanitary Facilities, Tents, Umbrellas, Lighting, Sound System, Microphones, Cameras, Multimedia, Cabling, Generators, Media, Signage, Fencing, Tables, Chairs/Benches, Dishes, Products, Waste Bins, Etc.), - Taking Care Of The Equipment And Order Of The Event Space, - Ensuring The Timeliness Of Assigned Tasks, - Adhering To The Event Plan, - Ensuring Cleanliness At The Event Venue And Its Close Vicinity, - Establishing Cooperation With Speakers And Artists Selected By The Ordering Party, - Organizing Transport, Accommodation And Meals For Speakers And Artists, - Ensuring Communication Between Participants And Artists Organizers (E.G. Organization Of Announcer Services), - Conducting Negotiations With Service Providers In Order To Develop The Best Possible Contract Terms, - Keeping Documentation Regarding The Organization Of The Event, E.G. Reporting, Preparing Invoices And Contracts, - Ensuring Technical, Medical And Cleaning Services For The Event, - Ensuring The Safety Of The Event, - Organizing Security Guards And Security Measures, - Ensuring Protection Of People And Property During The Event And Night Security Of The Event Area And Infrastructure From July 10, 2026 To July 11, 2026 R., - Coordination Of