Quotation are invited for Supplying Beddings Goods. Location: Kigali Deadline: Friday, 22/05/2026 17:00 1. DEFINITIONS AND INTERPRETATION 1.1 In this tender document, unless the context indicates otherwise: "RICA" means the Rwanda Institute for Conservation Agriculture "Bidder" means any entity submitting a bid in response to this tender "Contract" means the agreement to be entered into between RICA and the successful bidder "Goods" means the items to be supplied as specified in the Schedule of Requirements "Services" means any related services required in connection with the supply of goods "Day" means calendar day 2. INVITATION TO BID 2.1 RICA invites electronic bids from eligible bidders for the supply of goods as detailed in the Technical Specifications Sheet. 2.2 Bid Submission: Deadline: 22/05/2026 Method: Electronic submission to
[email protected] Format: All bids must be consolidated into a single ZIP file and submitted in English. (The ZIP file should contain all required documents, forms, and supporting materials organized in clearly labeled folders. File names should follow the convention: [YOURCompanyName]Bid[Date: YYYYMMDD].zip) Documents within the ZIP file must be in the following formats: Technical proposals and written documents: PDF format Financial spreadsheets: Microsoft Excel format (.xlsx) Completed forms: PDF format with signatures where required Supporting documents: PDF format The total size of the ZIP file should not exceed 30MB. For submissions exceeding 30MB, please upload your ZIP file to a secure cloud storage service (such as Google Drive, OneDrive, or Dropbox) and include the shareable link in your email to
[email protected] Ensure the link permissions are set to "View only" and remain active for at least 30 days after the submission deadline. Upon successful submission, you will receive an automated confirmation email. If you do not receive this confirmation within one hour of submission, please contact
[email protected] 3. BIDDER ELIGIBILITY 3.1 This tender is open to all qualified bidders who: Are legally registered businesses Have the required licenses and permits Have the technical and financial capability to deliver the required goods/services Are not under any procurement suspension or debarment from RICA or the Rwanda Public Procurement Agency (for local vendors) For the full terms and conditions for eligibility, please refer to RICA Bidding Guidelines in this link https://www.rica.rw/documents/ 3.2 Joint Ventures: Are permitted with clear designation of lead partner Must provide joint venture agreement All partners are jointly and severally liable 4. BID PREPARATION AND SUBMISSION 4.1 Required Documents: Completed Bid Submission Form. (https://www.rica.rw/documents/) Completed Technical Specifications Sheet (where applicable) Price Schedule Company Registration Documents indicating company shareholders Tax Clearance Certificate Manufacturers Authorization (where applicable) Quality Certifications (where applicable) References for Similar Contracts Templates for required documents can be found in the annexes attached 4.2 Pricing Requirements: Prices shall be quoted in Rwandan Francs (RWF) Prices shall include all costs, duties, taxes, and delivery Prices shall remain fixed for the duration of the contract Detailed breakdown of prices must be provided Full terms and conditions of pricing requirement can be found in RICA Bidding Guidelines 4.3 Technical Requirements: Full compliance with specifications in Price Schedule Template Clear statement of delivery timeframes After-sales service provisions Quality assurance measures 5. BID EVALUATION CRITERIA Below is a summary of bid evaluation criteria. For a more detailed explanation, please refer to https://www.rica.rw/documents/ 5.1 Preliminary Examination: Verification of eligibility documents Completeness of bid Compliance with submission requirements 5.2 Technical Evaluation: Compliance with technical specifications Quality standards Delivery timeline After-sales service capability Experience and track record 5.3 Financial Evaluation: Total bid price Price breakdown analysis Payment terms Financial capability 6. SCHEDULE OF REQUIREMENTS Detailed specifications of required goods and services are in the annex. 7. CONDITIONS OF CONTRACT / PURCHASE ORDER 7.1 Award of Contract / Purchase order: RICA will award the contract / purchase order to the bidder whose bid offers the best value RICA reserves the right to accept or reject any bid The successful bidder will be notified in writing 7.2 Contract / Purchase Order Terms: Duration: Up to delivery of the goods Payment Terms: Within 45 days of accepted delivery Delivery Location: RICA Campus, Bugesera District, Gashora Sector 8. ANNEXES RICA Price Schedule Template (Beddings) For any clarifications, contact: Rwanda Institute for Conservation Agriculture Bugesera District, Rwanda Please indicate Procurement Question followed by Tender reference number in subject line Email:
[email protected] Tender Link : https://www.jobinrwanda.com/job/tender-notice-supply-goods-detailed-technical-specifications-sheet
