Quotation Are Invited For Supply Of It Equipment (Computing, Display, Peripherals & Office Technology)

Quotation are invited for Supply of IT Equipment (Computing, Display, Peripherals & Office Technology). Location: Kigali Deadline: Saturday, 30/05/2026 17:00 1. INTRODUCTION The African Wildlife Foundation (AWF) Rwanda Country Office invites eligible vendors to submit competitive quotations for the supply and installation of office and IT equipment as specified in this Request for Quotations (RFQ). The goods are divided into two lots. Bidders may submit a quotation for one lot or for both lots. A separate completed quotation submission sheet and activity schedule must be provided for each lot on which a bid is submitted. AWF is a non-profit conservation organisation. Applicable Rwandan taxes and levies must be clearly stated in the quotation. AWF will evaluate quotations in accordance with the criteria set out in Section 6 of this document. 2. INSTRUCTIONS TO BIDDERS 2.1 Eligibility Requirements To be eligible, bidders must submit the following documents together with their quotation: Valid Certificate of Business Registration issued by the Rwanda Development Board (RDB). Valid Tax Clearance Certificate issued by the Rwanda Revenue Authority (RRA) must be current at the time of submission. Completed Vendor Information Sheet (see Annex C) including bank details for payment. Company profile (maximum 3 pages) including a list of at least 3 recent similar supply contracts, with client name, goods supplied, value, and year. Bids that do not include all required eligibility documents will be considered non-responsive and disqualified without further evaluation. 2.2 Preparation of Quotations Quotations must be prepared in English. Unit prices and total prices must be stated clearly in Rwandan Francs (RWF). If quoting in USD, the applicable exchange rate must be stated. All prices must be inclusive of delivery to the AWF Rwanda Country Office in Kigali, installation, configuration, testing, and any applicable warranty services. Prices must be fixed and firm for the full 30-day validity period. No price escalation will be accepted. Where a specific brand is mentioned in the specifications, it is indicative of the minimum quality standard. Equivalent or superior alternatives will be considered, provided the bidder submits full technical specifications and a comparison table demonstrating compliance. Partial bids within a lot are not accepted a bid must cover all items within a lot to be considered. 2.3 Delivery, Installation and Warranty Delivery and installation must be completed within 21 calendar days of contract signature, unless otherwise agreed in writing with AWF. All items must be brand new, unused, and covered by a valid manufacturers warranty. Minimum warranty requirements are specified per item in technical specifications (Section 4 and Section 5). The supplier is responsible for all logistics, customs clearance (if applicable), and last mile delivery to AWFs premises in Kigali. A delivery note signed by AWFs authorized representative is required for each delivery. Payment will only be processed upon AWFs written acceptance of goods. Tender Link : https://www.jobinrwanda.com/job/tender-notice-supply-it-equipment-computing-display-peripherals-office-technology

Refer document

FileName	File Description
Global Tender Document	4bea7faa-f4fa-44d5-91aa-c61b56714647.html