Project Overviewthe Town Of Fairview And Md Of Fairview #136 Are Seeking A Qualified Consultant To Develop A Community Facilities And Recreation Strategy.The Municipalities Jointly Serve A Population Of Approximately 4,600, With A Regional Catchment Exceeding 10,000. The Region Is Currently Experiencing:•Changing Demographics And Evolving Recreation Needs •The Potential Development Of New School Facilities By Both School Divisions •The Transition Of The Fairview Campus To A Non-Profit Organization With A Post-Secondary And Community-Focused Mandate This Presents A Unique Opportunity To Plan For The Future Of Recreation And Community Facilities Through Coordinated Planning, Shared Investment, And Strong Partnerships.This Project Will Result In A 5-10 Year Strategy That Reflects Community Needs, Financial Realities, And Partnership Opportunities, With A Focus On Maximizing Existing Assets Before Considering New Development.Project Purposethe Purpose Of This Project Is To Develop A Long-Term, Practical, And Financially Realistic Strategy That Will:•Align Recreation Services And Infrastructure With Community Needs And Quality Of Life •Establish A Shared Vision Focused On Health, Social Connection, Accessibility, And Inclusion •Assess Current Assets And Identify Gaps, Opportunities, And Priorities •Explore Joint-Use Opportunities, Particularly With Schools And The Fairview Campus •Strengthen Partnerships Between Municipalities, School Divisions, The Campus Operator, And Community Organisations •Provide A Clear Decision-Making Framework To Guide Future Investment, Governance, And Service Delivery •Provide Clear And Realistic Options For Facility Renewal, Upgrade, Repurposing, Or New Development •Support Informed Decision-Making By Outlining Costs, Trade-Offs, And Financially Feasible Pathwaysproject Activities (Expected But Not Limited To):1. Discovery & Background Review•Conduct A Project Initiation And Discovery Session With Project Partners •Review Existing Documents, Including: Omunicipal Plans And Strategies Oexisting Agreements And Operational Documents Orelevant Studies (Facilities, Housing, Trails, Etc.) 2. Stakeholder & Community Engagement•Engagement Will Be A Core Component Of This Project And Include: Omunicipal Leadership And Staff (Town And Md) Oschool Divisions (Prsd And Hfcrd) And School Representatives Ofairview Campus Representatives Ocommunity Organizations (Sport, Culture, And Non-Profit Groups) Oresidents And User Groups •Engagement Will: Oidentify Needs, Expectations, And Priorities Oexplore Barriers To Access And Participation Ocapture Interest In Both Structured And Unstructured Recreation 3. Recreation Facilities & Service Assessment•Develop A Comprehensive Inventory Of: Oindoor And Outdoor Facilities (Arena, Parks, Trails, Community Spaces, Etc.) •Assess: Ousage, Demand, And Accessibility Ofunctionality And Versatility Ocurrent Service Delivery And Operations •Identify Opportunities To: Oincrease Utilization Oexpand Off-Season Or Multi-Purpose Use Oimprove Access And Inclusivity 4. Community Needs & Gap Analysis•Analyze Demographic Trends And Community Dynamics •Identify Current And Future Recreation, Sport, And Cultural Needs •Assess Gaps In Facilities, Services, And Programming 5. Facilities Condition Assessment (Including Engineering Review)The Proponent Will Complete Or Coordinate A High-Level Engineering Assessment Of Key Facilities, Including:•Structural Status •Maintenance Requirements And Cost Considerations •Estimated Remaining Lifespan This Assessment Will Inform Decisions Related To:•Renewal And Upgrades •Repurposing Existing Facilities •Replacement Timing 6. Community Needs & Trends Analysis•Analyze: Odemographics And Population Trends Ohousing And Growth Patterns Orecreation Trends And Participation This Will Include Consideration Of:•Shifts Toward Informal And Spontaneous Recreation (E.G., Walking, Trails, Outdoor Fitness, Pickleball) •A “Recreation For Life” Approach That Supports All Ages And Abilities •Recreation Across Physical, Social, Cultural, And Intellectual Dimensions 7. Needs & Gap Assessment•Identify Gaps In: Ofacilities Oprogramming And Services Oaccessibility And Inclusion •Highlight Strengths And Existing Opportunities 8. Partnership & Joint-Use Opportunities•Explore Opportunities For Shared Use And Co-Location Of Facilities, Including: Oschool-Based Facilities Ofairview Campus Facilities •Assess Partnership Roles, Needs, And Expectations •Review Best Practices From Comparable Communities •Identify Opportunities To Improve Coordination And Reduce Duplication 9. Governance & Service Delivery Models•Review Current Governance And Operational Models •Evaluate Options For: Oshared Service Delivery Oregional Collaboration Opotential Advisory Or Coordination Structures 10. Financial Considerations & Implementationfinancial Analysis & Scenario Developmenta Key Component Of This Project Is To Clearly Communicate Financial Realities And Options.The Proponent Will:•Provide High-Level Cost Considerations For: Onew Builds Oupgrades And Retrofits Ofacility Renewal Or Repurposing •Develop Realistic Scenarios, Including: Owhat Is Achievable Within Municipal Financial Capacity Opartnership-Based Approaches For Larger Projects •Identify: Ocost-Saving Opportunities O“Low-Hanging Fruit” And Near-Term Improvements •Present Trade-Offs Between Options In A Clear, Understandable Way Expected Outcomes (But Not Limited To):The Final Strategy Will Include:1. Strategic Framework•10–15 Year Vision And Guiding Principles •Focus On Health, Inclusion, Accessibility, And Quality Of Life •Clear Community Priorities 2. Facilities & Service Overview•Inventory And Summary Of Existing Assets (Including Campus Facilities) •Overview Of Current Usage And Service Delivery 3. Facilities Condition Summary•Structural Condition •Maintenance Considerations •Estimated Lifespan 4. Needs & Gap Assessment•Identification Of Community Needs And Service Gaps •Consideration Of Evolving Recreation Trends 5. Partnership & Joint-Use Framework•Identification Of Partnership Opportunities •Recommended Approaches To Joint-Use, Including Schools And The Fairview Campus •Defined Roles And Responsibilities 6. Governance & Service Delivery Options•Recommended Models And Approaches •Consideration Of Regional Coordination 7. Financial Scenarios & Investment Guidance•Clear Comparison Of Options: Onew Build Vs Retrofit Vs Upgrade Vs Repurpose •High-Level Cost Ranges And Implications •Identification Of Feasible Pathways Based On Local Capacity 8. Implementation Roadmap•Short-, Medium-, And Long-Term Actions •Priority Projects And “Quick Wins” •Phasing Based On Need, Cost, And Opportunity 9. Final Deliverable•A Comprehensive Final Report Summarizing Findings, Engagement, And Recommendations •Presentation Of Findings To Project Partnerproject Timeline & Budget:•Timeline: Approximately 12–18 Months •Estimated Budget: $175,000 (All Inclusive)
