Tenders Are Invited For Invitation To Market Dialogue: Payroll Administration Outsourcing As A Service

Kela Is Currently Exploring Options For The Future Production Method Of Payroll Administration. One Option To Consider Is The Outsourcing Of Payroll Administration As A Service, Either As A Whole Or As A Limited Set Of Services. 1. The Goal Of The Market Dialogue Is: - To Create An Overall Picture Of The Payroll Outsourcing Services Offered On The Market - To Get Information About Different Service And Responsibility Distribution Models - To Understand Pricing Models, Cost Structures And Cost Factors - To Map Interfaces And Integrations With Hr And Working Time Tracking Systems - To Get Suppliers Views On Service Development, Continuity And Risks The Results Of The Market Dialogue Will Be Used In The Preparation Of A Possible Future Acquisition. 2. The Market Dialogue Applies To The Payroll Service, Which May Include, For Example: - Payroll, Payroll And The Submission Of Salary Statements To The Online Bank - Statutory Notifications (E.G. Income Register) And Applying For Employer Receivables - Service Customer Support And Advice - Error Handling And Corrections - Continuous Service Development And Change Management - Reporting And Monitoring Number Of Personnel: Kela Employs Approximately 8,500 People. In Addition, We Will Examine: - The Division Of Responsibilities Between The Service And The Subscriber - The Systems Required By The Service Or The Salary System Offered By The Supplier - Integrations With The Hr And Working Time Monitoring System 3. Kela Asks Suppliers To Present Their Views Especially On The Following Themes: - What Kind Of Payroll Outsourcing Models Are Available On The Market For The Public Sector? - How Are The Responsibilities Typically Divided Between The Customer And The Service Provider? - What Pricing Models Are Used In The Services? - How Is Service Quality, Continuity And Risk Management Ensured? - How Is The Service Integrated Into Hr And Time Tracking Systems? - What Experiences Does The Supplier Have With Similar Implementations For Public Or Private Sector Organizations? - Can You Give A Preliminary Price Estimate (Total Price/Year And Total Cost For The 4-Year Contract Period) For The Service According To The Description And Briefly Describe What Assumptions The Price Estimate Is Based On? 4. Implementation Method Of Market Dialogue Market Dialogue Can Be Implemented In The Form Of Written Responses, Bilateral Discussions (E.G. Teams) And, If Necessary, Limited Presentation Or Discussion Opportunities. Kela Reserves The Right To Conduct A Market Dialogue With All Registered Suppliers Or To Limit The Number Of Participants. Supplier Meetings Will Be Organized As Teams Discussions In The Period 8–12 June 2026. If Necessary, More Meetings Can Be Organized Later. 5. Registration We Ask Interested Suppliers To Register For The Market Dialogue By Submitting: - Basic Company Information - Contact Person Information - A Brief Description Of The Payroll Service Offered (See Sections 1-3 Themes And Questions) Registrations Are Requested To Be Submitted By E-Mail By 29 May 2026 To The E-Mail Address: Sä[email protected]. Message Subject: Payroll Administration Market Dialogue, Registration