Tenders Are Invited For Call For Market Dialogue: Case Management System

With This Announcement, The Central Fund Of The Church Starts A Market Dialogue Regarding The Possible Purchase Of A Case Management System. Purpose Of The Market Dialogue The Aim Of The Market Survey Is To Map The Alternative Solutions On The Market And Form An Overall Picture Of The Technical, Functional And Financial Advantages Of The Various Alternatives And To Help Evaluate Them Objectively Before Starting A Possible Acquisition. This Request Does Not Ask For Or Give Offers, But Rather Asks Interested Bidders To Participate In The Market Survey. The Information Revealed In The Market Survey Will Remain Completely Confidential, And Will Only Be Used For Planning A Possible Acquisition. The Invitation And Not The Market Survey Itself Obligates The Procurement Entity To Carry Out The Procurement In The Manner Described In The Request For Information Or In Any Other Way. There Is No Compensation For Signing Up For The Market Survey, Responding To It Or Participating In The Event, And Participation In It Is Not A Prerequisite For Participating In A Possible Tender. Description Of The Current Situation Currently, Triplan Oys Tweb Is The Case Management System And It Is Currently Used By 9 Judicial Chapters, Almost Sixty Parish Households And The Church Administration, Which Each Form Their Own Registries In The System (Multi-Registry Model). The Congregations Have Been Able To Use The Case Management System If They Wish. There Are A Total Of 207 Parish Finances. In Addition To Case And Document Management, The System Includes Office Holder Decisions, Meeting Management, A Publication Portal And Trustee Portals For The Church Council And Parishes. The Church Council Portal Has A Customized Review Section For The Church Councils Speeches, From Which The Representatives Speeches Can Be Taken To The Case Management System And Published Online. The Documents Produced By The Synod Are Published On The Synods Portal During The Meeting And It Serves As A Data Bank For Synod Representatives And Committee Secretaries. The System Has Registry-Specific Mass Destruction Functionality As A Customized Feature. The System Does Not Include A Separate Archiving Feature And No Electronic Transfers Have Been Made From It To Any Other System. In Addition To Producing Meeting Management, The Church Government And Some Judicial Chapters Have Retroactively Brought Digitized And Electronic Diary Material Into The System, Other Organizations Only Use It As A Case Management System. The Operation According To The Description Of The Current State And The Above-Mentioned Functions Tailored To The Current System Are Central To The Churchs Operating Environment, Which The Case Management System Must Support. Currently, There Is A Particular Lack Of An Electronic Long-Term Archiving Solution That Is Integrated As Part Of The Case Management System As A Whole. Registration For The Market Dialogue Suppliers Can Indicate Their Interest In Participating In The Market Dialogue By Submitting A Declaration Of Interest And A Short Presentation Of The Case Management System They Offer With Reference Projects In Finnish To The Address [email protected] No Later Than 15 May 2026. By.Contacting And Selecting Suppliers For Dialogue The Central Fund Of The Church Will Be In Contact With All Actors Who Have Expressed Their Interest After The Deadline. Basically, 6 Suppliers Are Invited To The Dialogue, And They Are Selected By Comparing The Delivered System Presentations And Reference Projects With The Needs Described Above. According To The Preliminary Schedule Estimate, The Market Dialogues Are Supposed To Take Place In August-September In Weeks 34-37 Via Teams. Market Dialogues Are Conducted In Finnish.