Tenders Are Invited For Space Reservation System For Teaching Spaces - Market Survey And Invitation To Market Dialogue

Purpose Of The Market Dialogue The Education And Training Department Of The City Of Helsinki (Kasko) Is Mapping The Ready-Made Solutions On The Market Into A New Space Reservation System And Invites The Industry Players To Participate In The Market Dialogue. This Announcement Is An Invitation To The Market Dialogue. It Is Not A Preliminary Notice, A Procurement Notice Or A Request For Tender, And The Publication Of This Notice Does Not Start A Tender. The Invitation Does Not Oblige The Procurement Unit To Carry Out The Actual Procurement, And Responding To It Or Participating In The Dialogue Is Not A Prerequisite For Participating In A Possible Subsequent Tender. Market Participants Are Not Compensated For Participating In The Market Dialogue. The Information Obtained Will Only Be Used In The Planning Of The Future Acquisition And Its Requirements. Background And Objectives Of The Acquisition The City Of Helsinkis Education And Training Industry (Kasko) Has Approximately 140 Schools And Educational Institutions And An Estimated 15,000 Teaching Spaces. However, Current Systems Do Not Enable Real-Time Management Of Facilities By Teaching Staff. This Causes Practical Challenges In The Schools Everyday Life And Generates Significant Additional Costs For The City. The Space Dimensioning Of Educational Institutions Is Based On The Assumption That Each Teaching Group Has A Teaching Space At Its Disposal Throughout The School Day. In Practical School Work, However, The Full Utilization Rate Is Rarely Realized. Teaching Groups Do Not Spend The Whole Day In The School Building, But Students Regularly Participate In Activities Outside The School, Such As Nature Trips, Museum Visits, Exhibitions, Class Trips And Camp Schools. In These Situations, The Student Information System Shows The Spaces As Occupied, Even Though They Are Actually Empty And Could Be Used By Others. As A Result, Underutilized Spaces Are Difficult To Identify With Current Tools, Which Makes It Difficult For Teaching Staff To Find Free Spaces. At The Same Time, The Flexible Teaching Arrangements Implemented In Educational Institutions And Changing Groupings Often Require The Utilization Of Additional Spaces. The Need For These Additional Spaces Is Often Real In The Everyday Life Of Schools, But The Available Spaces Are Not Effectively Found In The Current Situation. Since The Current Systems Do Not Support The Flexible Location Of Vacant Spaces And Dynamic Reuse, The Situation Leads To Underutilization Of Spaces And Inefficiency Of Operations. The Goal Of The Planned Acquisition Is To Find A Solution That Enables Dynamic Use Of Spaces, Supports The Daily Life Of The Teaching Staff, And Offers An Up-To-Date View Of The Utilization Rate Of The Spaces. As Occasions. We Invite Industry Players To Present Their Solutions And Have An Open Discussion With The Customer. The Background Of The Procurement And Preliminary Requirements Are Presented At The Events. A More Detailed Schedule And Participation Instructions Will Be Sent To Those Who Have Registered After The Registration Period Has Ended. Journalists Have The Opportunity To Ask Questions In Advance And During The Events. We Ask Interested Journalists To Register For The Market Dialogue At The E-Mail Address [email protected] No Later Than 4/30/2026 At 4:00 P.M. Those Who Have Registered Will Be Provided With A More Detailed Schedule And Instructions For Participation. For More Detailed Information About The Procedure, See Additional Information About The Procurement Or Part.