Quotation are invited for Comprehensive Annual Maintena 1032601541 Comprehensive Annual Maintenance of HVAC System at DEWA Head Office. Contact: Mr.Mohideen - 055-3810513 Payment Terms: Quarterly 1 ITEM-00001 DEWA-CONFIDENTIAL COMPREHENSIVE ANNUAL MAINTENANCE OF HVAC SYSTEM AT DEWA HEAD OFFICE.#INTRODUCTIONTHIS COMPREHENSIVE ANNUAL MAINTE NANCE CONTRACT (AMC) FOR THE HVAC SYSTEMOUTLINES THE TERMS AND CONDITIONS FOR THE MAINTENANCE AND SERVICING OFTHE RELATED EQUIPMENT AND SYSTEMS. THIS AGREEMENT IS BETWEEN DUBAIELECTRICITY AND WATER AUTHORITY (DEWA) AND SERVICE PROVIDERS.THE AMC ENSURES THAT SERVIC ES ARE PROVIDED THROUGHOUT THE ONE-YEARCONTRACT TERM, ENSURING THAT ALL EQUIPMENT AND SYSTEMS ARE REGULARLYMAINTAINED, MINIMIZING DO WNTIME, AND ACHIEVING OPTIMAL PERFORMANCE INLINE WITH DEWA#S OPERATIONAL AND SAFETY STANDARDS. THE CONTRACT COVERSPLANNED PREVENTIVE MAINTENANCE, CORRECTIVE MAINTENANCE, AND EMERGENCYRESPONSE AS REQUIRED, ENSURING THE RELIABLE AND EFFICIENT OPERATION OFTHE HVAC SY STEM ACROSS THE DESIGNATED DEWA FACILITIES.THROUGH THIS AMC, DEWA AIMS TO ENHANCE ASSET LIFE, IMPROVE ENERGYEFFICIENCY, AND MAINTAIN INDOOR ENVIRONMENTAL QUALITY TO SUPPORT THEAUTHORITY#S SUSTAINABILITY OBJECTIVES. THE SERVICE CONTRACTOR SHALLADHERE STRICTLY TO TH E SCOPE, SCHEDULES, AND PERFORMANCE STANDARDSDEFINED IN THIS CONTRACT, ENSURING THAT ALL MAINTENANCE ACTIVITIES AREDOCUMENTED AND RE PORTED FOR VERIFICATION AND COMPLIANCE.#SCOPE OF WORK:#THE CONTRACTOR IS REQUIRED TO QUOTE LUMP SUM PRICE FOR COMPREHENSIVEMAINTENAN CE OF HVAC SYSTEM (AHU, FCU, FAHU, DX TYPE UNIT, SPLIT AC, VRF,CHILLED & CONDENSER WATER PUMPS, VFD AND CONTROL PANELS, PRESSURIZATI ONUNITS, AIR CURTAIN, DRINKING WATER COOLERS, DOMESTIC WATER COOLED, ROPLANT CHILLED WATER PIPE INSULATION ETC..) INCLUDING SPARE P ARTS SUCHAS REPLACEMENT OF COMPRESSOR, FAN MOTOR, CONTACTOR, RELAY, CAPACITOR,BELTS, PULLEY, FILTERS, STRAINERS, ELECTRONIC BOARD, T HERMOSTAT, ETC##THE QUOTATION WILL BE SUBMITTED AS PER DEWA SPECIFICATION AND SURVEYONLY.#THE SPARE PARTS REQUIRED BY THE CONTRACTOR TO CARRY OUT THERECTIFICATION ACTIVITY SHOULD BE ARRANGED AT THE EARLIEST & BEFORE THEACTIVITY STARTS ON THE EQUIPMENT.#IF THE CONT RACTOR SHOULD KEEP SPARE PARTS IN THE BUILDING TO KEEP THEEQUIPMENT DOWN TIME TO MINIMUM, THE SPARE PARTS MUST BE KEPT IN A PROPERPL ACE & STORED CORRECTLY AND IN A PROPER PLACE WITHIN THE BUILDINGPREMISES TO PREVENT ANY DAMAGE OR WARE OR EXPOSURE TO ANY ELEMENT TH ATCAN CAUSE A DAMAGE TO THE SPARE PART.#THE SPARE PARTS PROVIDED BY THE CONTRACTOR MUST BE GENUINE SPARES FROMOEM OR OEM RECOMMENDED VENDORS AND APPROVED BY DEWA ENGINEERS.DEWA-CONFIDENTIAL##THE CONTRACTOR WHO ACCEPTS & SIGN THIS AMC MUST PROVIDE ONE SENIORHVAC TE CHNICIANS (WITH BMS KNOWLEDGE) AND ONE SENIOR ELECTRICIAN (WITHBMS KNOWLEDGE) FOR OPERATING & MAINTAINING THE EQUIPMENT INCLUDINGREP LACEMENT OF ELECTRICAL ACCESSORIES SUCH AS LIGHTS, SOCKETS, ETC.(ELECTRICAL MATERIALS WILL BE PROVIDED BY DEWA) BY 24/7 FROM MONDAY TOSUNDAY. THE TECHNICIANS SHALL BE SELECTED BY DEWA ENGINEER. SYSTEMS TOBE ATTENDED AS FOLLOWS:##CHILLER PLANTS.##BMS.##HVAC.##ELECT RICAL.##MEP DAILY COMPLAINTS##DURING PPM ACTIVITIES CONTRACTOR TO PROVIDE SUFFICIENT MANPOWER TOCARRY OUT PREVENTIVE MAINTENANCE AND TO BE COMPLETED AS PER THE DEWASCHEDULE WITHOUT DELAY.##DURING PPM ACTIVITIES FOR THE HVAC SYSTEM, CONTRACTORS VERIFY THECONDITION OF ALL VALVES, INCLUDING BUTTERFLY VALVES, GATE VALVES, ANDMOTORIZED VALVES. THIS INCLUDES CONDUCTING A DETAILED INSPECTION,APPLYING LUBRICATION WHERE NECESSARY, AND PROVIDING A COMPREHENSIVEREPORT ON THE OPERATIONAL STATUS OF EACH VALVE, ADDITIONALLY, IF ANYVALVE S ARE FOUND TO BE FAULTY OR MALFUNCTIONING, THEY MUST BE REPORTEDIMMEDIATELY TO THE DEWA SUPERVISOR. UPON APPROVAL, THE REPLACEMENT OFDEFECTIVE VALVES SHOULD BE CARRIED OUT WITHOUT DELAY TO ENSURE THECONTINUED EFFICIENCY OF THE SYSTEM.##DURING PPM ACTIVITIES FOR T HE HVAC SYSTEM, THE CONTRACTOR TO APPLY ORREPAINT THE NECESSARY EQUIPMENT AS PER SITE REQUIREMENTS. THIS INCLUDES,BUT IS NOT LIMITED TO, CHILLER UNITS, PUMPS, PIPE SUPPORTS, VALVEBODIES, FAHU, AHU AND OTHER HVAC COMPONENTS THAT REQUIRE SURFACEPROTECTION AND AESTHE TIC MAINTENANCE.##IT#S MANDATORY FOR THE CONTRACTOR TO MAINTAIN DAILY LOGS FOR THECHILLER PLANTS SUCH AS CHILLERS, COOLING TOWERS, C HILLED & CONDENSERWATER PUMPS, CHEMICAL DOSING SYSTEMS, CHLORINE DOSING SYSTEM AND THESELOGS MUST BE COMPILED AND SUBMITTED TO THE C ONCERNED DEWA SUPERVISOR FORREVIEW AND RECORD.##ALL THE MATERIALS THAT WILL BE PROVIDED BY THE CONTRACTOR FOR THE USEIN ANY ACTIVITY RELATED TO THIS AMC SCOPE OF WORK MUST BE CONFIRMED ANDAPPROVED PRIOR BY DEWA ENGINEERS AND AS PER THE LATEST STANDARDSAPPROVED AND IMPLEMENTED IN DEWA.##IT#S MANDATORY FOR THE CONTRACTOR WHO WILL ACCEPT & SIGN THIS AMCCONTRACT TO TAKE ALL PRECAUTIONS AND SAFETY MEASURES WHEN CARRYING OUTANY KIND OF ACTIVITY RELATED TO THIS AMC SCOPE OF WORK.DEWA-CONFIDENTIAL##ITS MANDATORY FOR THE CONTRACTOR WHO WILL ACCEPT & SIGN THIS ANNUALMAINTENANCE CONTRACT TO CARRIED OUT ANY ACTIVITY RELATED TO THISCONTRACT SCOPE OF WORK IN WAY THA T MUST NOT CAUSE ANY DAMAGE, FAILURE,WARE, BREAKDOWN AND MALFUNCTION TO ANY OF THE EXISTING EQUIPMENT/STRUCTURE OR ANY PROPERTIES OF DEWA.##THE CONTRACTOR WHO ACCEPTS AND SIGNS THIS AMC MUST DEPLOY AND PROVIDEKNOWLEDGEABLE & PROFESSIONAL AC TECHNICIANS FOR CARRYIN G OUT THEMAINTENANCE WORK & ANY RELATED MAINTENANCE ACTIVITY TO THE EQUIPMENT.##THE CONTRACTOR WHO ACCEPTS & SIGN THIS AMC MUST CLEAN CHILLED WATERPIPELINES, CONDENSER WATER PIPELINES, RELATED STRAINERS AND SIDEFILTRATION SYSTEM FILTERS AS PER SITE REQUIREMENT & A S PER DEWA SITESUPERVISOR.##CONTRACTOR TO REPORT & REPLACE THE DAMAGED CONDENSER WATER & CHILLEDWATER STRAINERS AS PER SITE REQUIREM ENT.##CONTRACTOR TO REPORT & BE REPLACE THE DAMAGED AHU, FAHU, FCU & SIDESTREAM FILTRATION SYSTEM FILTERS BAG AND PREFILTERS AS PER SITEREQUIREMENT.##CONTRACTOR TO REPORT, MAINTAIN & REPAIR ALL THE VFD AND CONTROLPANELS IN CASE OF DAMAGE, MALFUNCTION OR FAILURE.## CONTRACTOR TO REPORT AND REPLACE ALL SIZED & DEFECTIVE VALVES ANDVALVE ACTUATORS SUCH AS DRV, NRV, BUTTERFLY VALVES AND GATE VALVES FORCHILLED & CONDENSER WATER PIPELINES INCLUDING COOLING TOWER & CHEMICALDOSING SYSTEM PIPES.##CONTRACTOR TO REPORT, ATTEND & REPAIR CHILLED AND CONDENSER WATERPIPELINES LEAKAGES AS PER SITE REQUIREMENT & AS PER SITE SUPERVISORINSTRUCTION.##THE CONTRACTOR SHALL BE RESPONSIBLE FOR REPORTING AND CARRYING OUTREPAIRS OR REPLACEMENT OF CHILLED AND CONDENSER WATER PIPE INSULATIONWITH CLOTH FOSTER AS PER SITE REQUIREMENTS AND INSTRUCTIONS FROM THESITE SUPERVISOR.##THE CONTRACTOR WHO ACCEPTS AND SIGNED THIS AMC MUST RESPONSE TO AN YEMERGENCY CALL OR BREAKDOWN CALL RELATED TO ANY EQUIPMENT FALLING UNDERTHIS CONTRACT WITHIN 30 MINUTES AFTER THE RECEIPT OF THE NOT IFICATION ASPER THE TWO SLA CONDITIONS MENTIONED IN THIS CONTRACT.##THE CONTRACTOR WHO ACCEPTS AND SIGNED THIS AMC MUST RECEIVE EMER GENCYCALLS FROM THE CLIENT 24/7 AND ALL THE YEAR ROUND TILL THE EXPIRY OFTHIS AMC.##THE CONTRACTOR WHO AGREES & SIGNED THIS AMC MUST PROVIDE COMPETENTSUPERVISOR TO SUPERVISE ALL MAINTENANCE ACTIVITIES RELATED TO THEEQUIPMENT UNDER THIS CONTRACT. FAILING TO PROVIDE A COMPETENTDEWA-CONFIDENTIAL##SUPERVISOR TO SUPERVISE ANY MAINTENANCE ACTIVITIES AS MENTIONED INTHIS PARAGRAPH WILL SUBJECT THE WOR K TO BE UNDER EVALUATION BY DEWAENGINEERS TO BE APPROVED OR REJECTED.##ALL THE TECHNICAL PERSONALS PROVIDED BY THE CONTRACTOR WHO SI GNED &ACCEPTED THIS AMC SHALL BE APPROVED BY DEWA ENGINEERS RESPONSIBLE FORTHE RELATED SCOPE OF WORK.##DEWA HAS THE RIGHT TO REQUEST A COMPREHENSIVE REPORT FOR ANY ACTIVITYCARRIED OUT BY THE CONTRACTOR TO THE EQUIPMENT OR ITS RELATEDAUXILIARIES FALLING UNDER THIS CONTRACT. THE REPORT MUST BE PRESENTED &SUBMITTED WITH SUFFICIENT INFORMATION, PICTURES, AND VIDEOS OF THE WORKPROCESS AND PROCEDURE S CARRIED OUT.##ALL PPM ACTIVITIES CARRIED OUT BY THE CONTRACTOR WHO AGREES & SIGNSTHIS AMC MUST BE CARRIED OUT AS PER THE APPROVED DEWA CHECK LIST GIVENBY THE APPOINTED DEWA SUPERVISOR.##THE CONTRACTOR WHO AGREES & SIGNS THIS AMC MUST INCLUDE & SUBMITTHEIR OWN WO RK CHECK LIST FOR EVALUATION 4 JOB STANDARD TERMS & CONDITIONS 1) Prices should be DDP delivery duty paid at DEWA stores. 2) Quotation to be submitted only in local currency U.A.E Dirhams 3) DEWA Standard payment terms is 30 days credit from the date of acceptance of material 4) No DEWA staff or his or her relatives up to third degree should have ownership or partnership in your company, and your participation in DEWA tenders / RFQs should not constitute a Conflict or perceived Conflict of Interest. Supplier Registration: https://srm.dewa.gov.ae/irj/portal/anonymous/regis Tender Link : https://srm.dewa.gov.ae/sap/opu/odata/sap/ZSRM_RFX_REG_BID_SRV/AttachmentSet(2332600896)/$value
