Invitation To Market Survey: Financial And Personnel Management Services And Systems

Object Of The Procurement The Object Of The Procurement Is The Municipalitys Outsourced Financial And Payroll Administration Services, Including Both Service Production And The Necessary Information Systems. The Selected Service Provider Is Responsible For The Whole Of The Municipalitys Financial Administration, Which Includes Accounting, Participating In The Preparation Of Financial Statements And The Budget, Statutory Financial Reporting Including Municipal Information Reporting, Vat Reporting And Tax Declarations, Financial Planning, Purchase And Sales Ledger, Payment Transactions And Taking Memo Statements Into Accounting. Personnel And Payroll Administration Services Cover Payroll For The Municipalitys Various Contract Sectors (Kvtes, Ovtes, Ts), Maintenance Of Personnel Data, Calculation Of Service Time, Reporting Of Absences And Income To The Income Register And Kela, As Well As Payment Of Travel And Expense Invoices And Fiduciary Fees. The Municipality Has Approximately 250 Employees Whose Payroll Must Be Handled Monthly. The Entity To Be Acquired Covers Only The Municipalitys Services, Not, For Example, The Municipalitys Subsidiaries. The Current Systems In Use Are Fpm For Financial Planning, Sarastia365 Bi For Financial Reporting, Dooap For Purchase Invoices, Sarastia365 Talousapp For Sales Invoicing And Sarastia365 Muistioapp For Memos, And Populus 25.2.0 For Personnel Management. The Service Provider Must Also Have The Ability For System Integrations, E.G. In Terms Of Sales Invoicing, Invoicing Systems In General Use In Different Industries, For Example Early Childhood Education, Water Supply And Building And Permit Control. In Connection With The Acquisition, The Possibility Of Replacing The Current Financial Planning And Hr Systems With More Appropriate Solutions Is Explored. The Procurement May Include Options, Such As Electronic Archiving Of Permanently Stored Financial And Personnel Administration Documents In The Purchasing Entitys Own Archive, And Hr System Interface Solutions To Third-Party Systems, Such As Occupational Health Care Or Personnel Benefit Services. Contract Period The Contract Period Is Five (5) Years. The Procurement Entity Has The Right To Extend The Validity Of The Contract With An Option Period Of Two (2) Years. Scope Of The Procurement Based On Previous Facts, The Annual Value Of The Procurement Has Been Approximately 280,000–330,000 Euros (Vat 0%). Registration For The Market Survey Interested Bidders Are Asked To Register For The Market Survey By Filling Out The Forms Survey On April 20, 2026 At By 12:00 At Https://Forms.Cloud.Microsoft/E/2Wsrxsgp2e. Bidders Are Asked To Note That It Is Not Possible To Register For Market Mapping Through The Bid Service.