1. The Subject Of The Order Are Services In The Preparation, Production And Stage Implementation Of The International Conference Pism Strategic Ark Taking Place In Warsaw On May 12-13, 2026, At The Sofitel Victoria Hotel At Ul. Królewska 11 In Warsaw.2. The Subject Of The Order Includes: Preparation, Production, Stage Implementation Of The Event, Understood As: 1) Installation Of Lighting, Sound System And Multimedia In The Plenary Hall, 2) Installation Of Lighting, Sound System And Multimedia In The Foyer, 3) Installation Of Lighting, Sound System And Multimedia In Indicated Additional Conference Rooms, 4) Production Of Branding Elements, 5) Assembly And Disassembly Of Equipment In The Facility In Accordance With The Schedule Specified In Point Vi, And Comprehensive Technical Support For The Event In Accordance With The Detailed Substantive Agenda, Which Will Be Presented By The Ordering Party To The Selected Contractor.6) Carrying Out Stage Rehearsals On May 11, No Later Than 2 P.M. To 7 P.M. - Depending On The Contractors Offer,7) Technical Rearrangement Of Conference Rooms, In Accordance With The Substantive Agenda.8) Transport Of Technical Equipment To The Event Venue And Pick-Up And Transport From The Event Venue, 9) Cooperation During The Implementation Of The Event With Other Service Providers And Public Institutions Indicated By The Ordering Party. In Particular, With Entities Responsible For: A. Production Of Television Signals And All Related Activities, B. Preparation Of 3D Graphic Design For Multimedia Screens, C. Providing Access To The Facility Where The Conference Takes Place, D. Emergency Medical Services, E. Public Institutions Responsible For The Protection Of State Authorities And Representatives Of Third-Country Governments.10) Correct Connection Of All Positions/Points/Devices To Power Sources In Accordance With Generally Applicable Laws. Securing Cables/Connections With Cable Ramps To Avoid A Threat To The Safety Of People Moving Around Conference Rooms And Adjacent Rooms. Moreover, In Places Where It Is Necessary, Additional Carpets Can Be Laid. Securing Devices And Suspended Elements In Accordance With Applicable Safety Regulations.3. The Detailed Scope Of The Subject Of The Order Is Specified In The Description Of The Subject Of The Order Constituting Annex No. 1 To The Swz.
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