Bids Are Invited For Digital Colour Print Production Equipment

Request For Proposalsthe City Invites Proposals From Experienced And Qualified Proponents For The Provision Of Digital Colour Print Production Equipment And Associated Support Services (The “Goods” And “Services”).The Proponent Will Provide The Goods And Services As, If And When Requested By The City. The Proponent Is To Supply, Install, Deliver And Provide New And Fully Operational Equipment And Accessories, Including Operator Training, Full Service Maintenance, Consumables And Supplies On Or About May – June, 2026.Scope Of Servicesthe Services Will Include But Are Not Be Limited To:(A) Supply, Deliver, Install, And Successfully Start-Up A Suitable Arrangement Of Digital Photocopying/Printing And Scanning Of Documents;(B) Introduce Operational Efficiencies Through The Use Of Digitally Connected Copier Solutions;(C) Recognize And Maintain Existing Office Equipment/Configurations For Specific Operational Needs/Reasons;(D) Provide High Levels Of Maintenance And Technical Support Services To Minimize Down Time;(E) Supply And Delivery Of All Consumables (Excluding Paper); And(F) Remove At Termination Of Term Of All Consumables And Equipment In A Manner And Time Period Acceptable To The City.Preferred Technical Requirements(A) Functionalities (Preferred):(I) Print Engine:• Speed: Minimum 90 Ppm Or Faster• Resolution: 1200 X 1200 Dpi Or Higher• Duty Cycle: Suitable For Monthly Volume Stated Above• Registration: High Accuracy Front-To-Back1(Ii) Media Handling:• Supported Sizes: Up To 13 × 19 Or Larger• Paper Weight: From 63 To 400 Gsm2 (Including Duplex)• Substrates: Coated, Uncoated, Textured, Synthetics(Iii) Finishing Options:• Booklet Making (Stitch, 3 Way Trim, Square Fold)• Stapling, Hole Punching, Folding• Hole Punch (E.G. 2- And 3-Hole Punch)• Optional Finishing Stapler• Optional Cerlox Punch3(Iv) Workflow & Software:• Rip/Controller: Fiery Or Equivalent• Integration With Adobe Suite And Existing Workflow• Variable Data Printing Support• Advanced Color Management Tools• Optional Automated Colour And Registration Optimization• Network Capability;• Compatible With Fiery Command Workstation And/Or An Interfacing Software With The Ability To Make Graphic Layouts And Can Be Programmed For Ongoing Print Requests;• Imposition Software Solution With Operating License; License Should Cover The Entire Term Of The Agreement; And• Uses Upgradeable Software Drivers; Should Be Serviced And Maintained By The Proponent For The Term Of The Agreement.Addendaif The City Determines That An Amendment Is Required To This Rfp, The City Representative Will Issue A Written Addendum By Posting It On The Bc Bid Website At Www.Bcbid.Gov.Bc.Ca And The City Website At Www.Surrey.Ca (Collectively, The “Websites”), And Upon Posting, Any Addenda Will Form Part Of This Rfp. It Is The Responsibility Of Proponents To Check The Websites For Addenda. The Only Way This Rfp May Be Added To, Or Amended In Any Way, Is By A Formal Written Addendum. No Other Communication, Whether Written Or Oral, From Any Person Will Affect Or Modify The Terms Of This Rfp Or May Be Relied Upon By Any Proponent. By Delivery Of A Proposal The Proponent Is Deemed To Have Received, Accepted And Understood The Entire Rfp, Including Any And All Addenda.All Inquiries Related To This Rfp Should Be Directed In Writing To [email protected]