Request For Information: Olavinlinna Katsomos August Program Activities

The Purpose Of The Request For Information Is To Map The Views Of The Supplier Field On The Procurement Documents Of The Draft Phase, Which Are Attached To The Request For Information. A Possible Request For Tender Will Be Published Later. Responding To This Request For Information Is Not A Condition For Participating In A Future Tender And All Information Is Provided Without Obligation. No Compensation Is Paid For Answering The Information Request. The Object Of The Acquisition Is The Right-Of-Use Agreement For The Olavinlinna Stand Belonging To The National Museum Of Finland. The Goal Is To Find An Operator For The August Program Activities Of The Olavinlinna Auditorium For The Years 2027–2030, In Addition, The Acquisition Option Is The Year 2031. In The Planned Tender, The Finnish Museum Agency (Procurement Unit) Is Looking For An Interesting Concept For Program Activities And An Operator To Be Responsible For The Design And Production Of Attractive Software. The Goal Of The Program Activities In August Is To Build An Attractive Entity In Olavinlinna In Such A Way That It Utilizes The Historically Significant Cultural Environment And Strengthens The Occupancy Rate Of The Stand. The Program Activities Are Expected To Strengthen The Appeal Of Both The Region And Olavinlinna And The Castles Profile As An Arena For Impressive Events. The Operation Must Fit Into Olavinlinnas Logistical And Functional Boundary Conditions. Versatility, Visibility And Content Solutions That Can Develop A Recognizable Annual Profile For Augusts Program Activities Are Expected From The Software Package Being Built. At The Same Time, The Operation Of The Operator Must Be Smooth And Professional And In Accordance With The Agreed Practices, So That It Can Be Coordinated With The Procurement Units Own Operations In The Castle. Questions To Which The Procurement Unit Requests Answers: 1. Would Your Community Or Company Be Interested In Participating In A Competition Like The One Described? If Yes, Would You Like Changes / Clarifications / Additional Information Before The Competition Opens? What? If Not, Would You Be Interested If Changes Were Made To The Competition? What? 2. Is The Information About Premises, Technical Facilities And Other Practical Aspects Presented In The Materials Sufficiently Detailed? If Not, What Additional Information Would You Need For The Tender? 3. Is The Presented License Compensation And Its Logic Suitable? If Not, What Would You Suggest? 4. Is The Presented Quality Assessment With Criteria Good And Understandable? If Not, What Changes Would You Suggest? 5. Is The Division Of Responsibilities Between Different Actors Described In The Materials Clear? If Not, What Refinements Or Changes Would You Suggest? 6. The Program Activities Are Planned To Take Place In The Evening Hours Outside Olavinlinnas Opening Hours. Do You Think This Is Good, Or Do You See Opportunities In Daytime Activities? If So What? 7. Is The Cooperation And Compensation Model Described In The Materials With The Operator Producing The Restaurant And Catering Services Of The Target Good? If Not, What Changes Would You Suggest? A Similar Inquiry Will Be Made To Potential Restaurant Operators, Which Will Be Tendered In The Spring Of 2026. 8. Do You Have Ready Contract Templates Or Standard Conditions Regarding The Processing Of Personal Data? How Do You Think The Subject Should Be Agreed Upon? 9. Do You Consider It Essential To Familiarize Yourself With The Site And The Stand Before Submitting A Possible Offer? The Grandstand Will Be In Place In June, So It Will Affect The Schedule Of The Actual Competition. 10. Is There Anything Else You Would Like To Say Or Bring Up? Answers Are Requested By 10 April 2026 At 15:00. The Tenderer Is Also Asked To Indicate In His Answer Whether The Procurement Unit Can Be In Contact With It, If Additional Questions Arise For The Procurement Unit Based On The Answer Given.