Tenders are invited for HR Assistant Consultant Deadline Monday, 30. Mar 2026 Terms of Reference Subject: HR Assistant Consultant Duration: 3 months Background Information: The Community Organization for Development and Empowerment-TCODE-INITIATE is a Nongovernmental, nonprofit, youth-oriented organization based in Lebanon and dedicated to assisting vulnerable communities through youth inclusion and empowerment. While keeping youth at its focus of its mission, TCODE-INITIATE continually endeavors in creating comprehensive and inclusive programs aimed towards the empowerment of youth, and its concentric circles of influence. In the process of delivering its Mission TCODE-INITIATE aspires to keeping its status as a hub for youth allowing them to: access a safe space and acquire knowledge and access to a network of social and political influencers enhancing their social participation in decision making processes. Purpose of the Contract: The HR Assistant plays a key role in supporting the HR department by performing administrative tasks, maintaining employee records, assisting in recruitment processes, and ensuring compliance with INITIATE policies. The ideal candidate will be organized, detail-oriented, and have excellent communication skills. 3. Tasks: Maintain and update employee records, including personal information, and personal files. Ensure the confidentiality and security of all employee records. Assist in posting job openings on relevant job boards and websites. Screen resumes, schedule interviews, and communicate with candidates. Coordinate onboarding activities for new hires, including preparing induction and organizing orientation sessions. Prepare and maintain HR documents, including employment contracts, offer letters, and performance review forms. Assist in processing employee leave requests and maintaining leave records. Assist in collecting payroll-related information, such as timesheets and attendance records. Ensure proper documentation is available for payroll processing. Respond to basic employee inquiries regarding HR policies, benefits, and payroll. Provide support for employee engagement initiatives, including events and activities. Assist in ensuring compliance with INITIATE-HR policies. Prepare and maintain reports for HR metrics and employee data. Provide general administrative support to the HR department, including scheduling meetings, preparing presentations, and organizing training sessions. Coordinate with other departments for HR-related activities and initiatives. Confidentiality: The consultant will not, without the prior written approval of The Community Organization for Development and Empowerment-INITIATE, disclose to any person other than Initiate, any confidential information, including that which relates to this agreement or the services under this agreement. In giving written approval, Initiate may impose such terms and conditions, as it thinks fit. Rights to use Deliverables Consultant do not have the right to use any of the delivered materials for any other similar work. All the produced materials can be used only by The Community Organization for Development and Empowerment-INITIATE and written approval from Initiate needed if consultant requested to use the delivered materials for other works/Activities. Termination Without limiting any other rights or remedies the Parties may have against the other Party arising out of or in connection with this Agreement, either Party may terminate this Agreement (in whole or part) by thirty (30) days written notice if: Either Party commits a material breach of this Agreement and does not remedy that breach within ten (10) Working Days of that breach being notified to the other Party; Either Party notifies the other Party that it can no longer carry out any of its. Upon terminating this Agreement, TCODE-INITIATE will not be liable to pay compensation in any amount which would, in addition to any amounts paid or due, or becoming due, be greater than the total Fees payable to the Consultant under this Agreement. Upon receipt of a notice of termination, the contractor will: Immediately stop work as specified in the notice and render an invoice to Initiate detailing the costs of Services and hours spent to date, prior to termination; and Take all available steps to minimize loss resulting from that termination and to protect The Community Organization for Development and Empowerment--INITIATE Material and the Contract Material. Following termination or expiration of this Agreement the Parties agree that: Accrued rights and remedies of a Party will not be affected; and Each Party must return the Confidential Information of the other Party (if any) in that Partys possession or control; All rights of the contracted granted under the Agreement will terminate; and The Consultant must deliver up to The Community Organization for Development and Empowerment--INITIATE all copies of INITIATE Material and Contract Material in the possession, custody or control of the Consultant. Conditions and Management The contracts for all personnel are made by INITIATE according to its rules and regulations. The consultant will report to the Human Resources Manager. The Organization management retains the right to suspend payment on non-compliance of terms or in the event of poor-quality work. These decisions will not be taken arbitrarily but in consultation with all relevant stakeholders. Code of Conduct, PSEA, and Child Protection The consultant is required to adhere to the highest ethical and professional standards at all times. a. Code of Conduct The consultant must: Act with integrity, honesty, and respect toward all individuals Avoid conflicts of interest Respect diversity and inclusion Maintain confidentiality of sensitive information Uphold the organizations reputation and values b. Protection from Sexual Exploitation and Abuse (PSEA) The consultant must: Comply with a zero-tolerance policy toward sexual exploitation and abuse Not engage in any form of sexual activity with beneficiaries, especially those in vulnerable situations Not exchange money, employment, goods, or services for sexual favors Report any suspected SEA incidents immediately through established reporting mechanisms Participate in mandatory PSEA training if required c. Child Protection The consultant must: Safeguard the rights and well-being of children at all times Not engage in any form of abuse, neglect, or exploitation of children Ensure all interactions with children are appropriate and respectful Immediately report any concerns or suspicions of child abuse Follow all organizational child safeguarding policies and procedures How to apply Kindly send your CV to
[email protected] Tender Link : https://www.daleel-madani.org/calls-for-proposal
